Contract for the Delivery of Cleaning Services to Bernicia Group

Contract for the Delivery of Cleaning Services to Bernicia Group

Service will be delivered over 3 No. lots covering North East England, It is anticipated that the service will be carried out between April 2014 and March 2017.

United Kingdom-Ashington: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2013/S 225-392006

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bernicia Group
Oakwood Way, Ashwood Business Park
Contact point(s): Andrew Richardson
For the attention of: Andrew Richardson
NE63 0XF Ashington
UNITED KINGDOM
Telephone: +44 1912382182
E-mail: andrew.richardson@bernicia.com

Internet address(es):

General address of the contracting authority: http://www.bernicia.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Delivery of Cleaning Services to Bernicia Group.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
NUTS code UKC,UKC21,UKC2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Service will be delivered over 3 No. lots covering North East England, It is anticipated that the service will be carried out between April 2014 and March 2017. However, all services are subject to a 12 monthly review, scope of services remains unchanged throughout all lots (No.’s 1 – 3). Value of serivce and gegraphical locations vary.
II.1.6)Common procurement vocabulary (CPV)

39000000, 45452000, 90000000, 90918000, 90919100, 90919200, 90910000, 90911000, 90911100, 90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

General cleaning of communal areas including communal passageways, lifts, bin stores, communal lounges, communal entrances, communal toilets and Bernicia Group offices.
Estimated value excluding VAT: 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 4
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 7.4.2014. Completion 31.3.2017

Information about lots

Lot No: 1 Lot title: Lot 1

1)Short description

Cleaning Services to domestic accommodation, care homes and group offices throughout South East Northumberland and Tyne & Wear
2)Common procurement vocabulary (CPV)

39000000, 45452000, 90000000, 90918000, 90919100, 90919200, 90910000, 90911000, 90911100, 90911200

3)Quantity or scope

General cleaning of communal passageways, lifts, bin stores, communal lounges, communal entrances, communal toilets and Bernicia Group offices
Estimated value excluding VAT:
Range: between 1 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 7.4.2014. Completion 31.3.2017
5)Additional information about lots
Lot No: 2 Lot title: Lot 2

1)Short description

Cleaning Services to domestic accommodation, care homes and group offices throughout South East Northumberland and Tyne & Wear
2)Common procurement vocabulary (CPV)

39000000, 45452000, 90000000, 90918000, 90919100, 90919200, 90910000, 90911000, 90911100, 90911200

3)Quantity or scope

General cleaning of communal passageways, lifts, bin stores, communal lounges, communal entrances, communal toilets and Bernicia Group offices
Estimated value excluding VAT:
Range: between 1 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 7.4.2014. Completion 31.3.2017
5)Additional information about lots
Lot No: 3 Lot title: Lot 3

1)Short description

Cleaning Services to domestic accommodation, care homes and group offices throughout South East Northumberland and Tyne & Wear
2)Common procurement vocabulary (CPV)

39000000, 45452000, 90000000, 90918000, 90919100, 90919200, 90910000, 90911000, 90911100, 90911200

3)Quantity or scope

General cleaning of communal passageways, lifts, bin stores, communal lounges, communal entrances, communal toilets and Bernicia Group offices
Estimated value excluding VAT:
Range: between 1 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 7.4.2014. Completion 31.3.2017
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance or any other form of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the procuremenet documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be set out in the procuremenet documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To be set out in the procuremenet documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To be set out in the procuremenet documentation.
Minimum level(s) of standards possibly required: To be set out in the procuremenet documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
To be set out in the procuremenet documentation.
Minimum level(s) of standards possibly required:
To be set out in the procuremenet documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Not Applicable
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.12.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 6.1.2014
Place:

Bernicia Group HQ, Oakwood Way, Ashwood Business Park, NE63 0XF.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Bernicia Group
Oakwood Way, Ashwood Business Park
NE63 0XF Ashington
UNITED KINGDOM
E-mail: andrew.richardson@bernicia.com
Telephone: +44 1912383182
Internet address: http://www.bernicia.com

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 day standstill period (in the case of notices sent by electronic or facsimile means) and a minimum 15 day standstill period after the date of sending or minimum 10 days after the date of the last unsuccessful tenderers receipt (where notices are not sent electronically) at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to query the information provided and/or decide whether or not they wish to challenge the award decision before the contract is entered into. Queries should be directed to the address in part I.1.
If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No. 5) as amended by the Public Contracts (Amendment) Regulations 2009 (SI 2009 EN Standard form 02 – Contract notice 12 / 24 No. 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action which does not seek EN Standard form 02 – Contract notice 12 / 21
a declaration of ineffectiveness must be brought promptly (and in any event within 3 months). An application or ineffectiveness must be made within 30 days of publication of a contract award notice or notification of the conclusion of the contract and a summary of relevant reasons, or in any other case within 6 months of the date
the contract was entered into.
Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may make a declaration of ineffectiveness and order payment of a civil financial penalty. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into. The commencement of proceedings before the contract has been entered into requires the authority to refrain from entering into the contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.11.2013