Contract for Annual Pantomime Production at Swansea Grand Theatre

Contract for Annual Pantomime Production at Swansea Grand Theatre

Swansea Grand Theatre is seeking tenders from from appropriately experienced producers to tender to present its annual pantomime for up to 5 seasons starting December 2014.

United Kingdom-Swansea: Theatrical producer entertainment services

2013/S 155-270649

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City and County of Swansea
Civic Centre, Oystermouth Road
Contact point(s): Legal, Democratic Services and Procurement
SA1 3SN Swansea
UNITED KINGDOM
Telephone: +44 1792637608

Internet address(es):

General address of the contracting authority: www.swansea.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0254

Further information can be obtained from: https://etenderwales.bravosolution.co.uk/web/login.shtml
https://etenderwales.bravosolution.co.uk/web/login.shtml
For the attention of: https://etenderwales.bravosolution.co.uk/web/login.shtml
https://etenderwales.bravosolution.co.uk/web/login.shtml
UNITED KINGDOM
Telephone: +44 8003684850
Internet address: https://etenderwales.bravosolution.co.uk/web/login.shtml

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.etenderwales.bravosolution.co.uk
www.etenderwales.bravosolution.co.uk
For the attention of: www.etenderwales.bravosolution.co.uk
www.etenderwales.bravosolution.co.uk
UNITED KINGDOM
Telephone: +44 8003684850
Internet address: www.etenderwales.bravosolution.co.uk

Tenders or requests to participate must be sent to: www.etenderwales.bravosolution.co.uk
www.etenderwales.bravosolution.co.uk
For the attention of: www.etenderwales.bravosolution.co.uk
www.etenderwales.bravosolution.co.uk
UNITED KINGDOM
Telephone: +44 8003684850
Internet address: www.etenderwales.bravosolution.co.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Environment
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Provision of an Annual Pantomime Production at Swansea Grand Theatre
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Swansea Grand Theatre
NUTS code UKL18

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Swansea Grand Theatre is seeking tenders from from appropriately experienced producers to tender to present its annual pantomime for up to 5 seasons starting December 2014. The Grand Theatre wishes to maintain the high standard that has already been set by current and previous producers and to procure the best product at the most competitive price / financial proposal. Interested producers must complete and submit the Pre Qualification Questionairre (PQQ) to be considered for shortlisting and to be invited to tender.
NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code PQQ 30992 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

92312110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Contract for the Provision of an Annual Pantomime Production at Swansea Grand Theatre for Contract Period: 1.12.2014 to 31.1.2017 With an option to extend year on year up to January 2019
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See Pre Qualification Questionairre
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CCS/RGN/070/13
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.9.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years
VI.2)Information about European Union funds
VI.3)Additional information

(WA Ref:1068)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Legal, Democratic Services and Procurement
City and County of Swansea. Civic Centre, Oystermouth Road
SA1 3SN Swansea
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

9.8.2013