Contract for Cleaning Services Watford

Contract for Cleaning Services Watford

To include communal areas, sheltered schemes, community centres, offices, temporary accommodation and window cleaning.

UK-Letchworth Garden City: Cleaning services

2013/S 033-052330

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Hertfordshire Homes
Rowan House, Avenue One
Contact point(s): Procurement
SG6 2WW Letchworth Garden City
UNITED KINGDOM
Telephone: +44 1462704100
E-mail: procurement@nhh.org.uk

Internet address(es):

General address of the contracting authority: www.nhh.org.uk

Electronic access to information: https://www.delta-esourcing.com/tenders/UK-Letchworth-Garden-City:-Cleaning-services./ABFCEAYV7F

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/ABFCEAYV7F

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Watford Community Housing Trust
Gateway House, 59 Clarendon Road
WD17 1LA Watford
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cleaning services. Accommodation, building and window cleaning services. Accommodation cleaning services. Building-cleaning services. Window-cleaning services. Cleaning services for housing association buildings. To include communal areas, sheltered schemes, community centres, offices, temporary accommodation and window cleaning. Cleaning will be general routine cleaning, periodic cleaning and other ad-hoc cleaning as and when required.
The supply of consumable items in the execution of these cleaning services.
II.1.6)Common procurement vocabulary (CPV)

90910000, 90911000, 90911100, 90911200, 90911300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Authorities wish to procure a single cleaning contractor for the provision of a range of cleaning services.
Estimated value excluding VAT: 2 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authorities reserve the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As set out in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.3.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.3.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

For more information about this opportunity, please visit the Delta E-Sourcing portal at: https://www.delta-esourcing.com/tenders/UK-Letchworth-Garden-City:-Cleaning-services./ABFCEAYV7F

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/ABFCEAYV7F

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com

The deadline for submitted your response is 14.3.2013 17:00. Please ensure that you allow yourself plenty of time when responding to this PQQ, especially if you have been asked to upload documents.
The contractor will be required to actively participate in achieving social value objectives, particularly around employment and training opportunities and environmental considerations. Criteria which assesses the manner in which the contractor will deliver social value will be in the tender documents.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Letchworth-Garden-City:-Cleaning-services./ABFCEAYV7F

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/ABFCEAYV7F

GO Reference: GO-2013211-PRO-4579871

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

North Hertfordshire Homes
Rowan House, Avenue One
SG6 2WW Letchworth Garden City
UNITED KINGDOM
Telephone: +44 1462704100

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

11.2.2013