Contract for Collection of Household Waste Electrical and Electronic Equipment

Contract for Collection of Household Waste Electrical and Electronic Equipment

Leicestershire County Council is inviting tenders for the collection of household waste electrical and electronic equipment and household waste batteries and accumulators.

United Kingdom-Leicester: Refuse and waste related services

2015/S 161-295058

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicestershire County Council
Environment and Transport, County Hall, Glenfield
For the attention of: Mrs Rebecca Hollick
LE3 8RE Leicester
Telephone: +44 1163055767

Further information can be obtained from: Leicestershire County Council
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Leicestershire County Council
Internet address:

Tenders or requests to participate must be sent to: Leicestershire County Council
Internet address:

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Collection of Household Waste Electrical and Electronic Equipment and Waste Household Batteries and Accumulators.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Numerous collection sites across the County of Leicestershire and may include other collection sites outside of the County of Leicestershire operated by or on behalf of other authorities accessing this contract (see II.1.5) as directed by Leicestershire County Council.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Refuse and waste related services; Refuse recycling services; Refuse disposal and treatment; Refuse collection services; Refuse transport services; Containers for waste material; Waste and rubbish containers and bins; Non-hazardous refuse and waste treatment and disposal services; Radioactive-, toxic-, medical- and hazardous waste services; Household-refuse disposal services. Leicestershire County Council (‘the Council’) is inviting tenders for the collection of household waste electrical and electronic equipment (‘WEEE’) and household waste batteries and accumulators (‘Batteries’) (together ‘Waste’). The successful contractor will: supply containers (for the avoidance of doubt the Council is not seeking to purchase containers) for the Waste to the Council at the Council’s designated collection facilities (‘DCF’); collect and replace the containers/Waste and collect any Waste not held in the containers from the DCFs following request; and transport the Waste to an authorised facility for treatment, re-use and/or disposal. The successful contractor will co-operate with any re-use partner that the Council engages to work at the DCFs. The Council is seeking a contractor who is and/or will be by contract commencement an approved Producer Compliance Scheme and Battery Compliance Scheme. It is intended that the contract will commence on 1.1.2016 for an initial period of 24 months and continue thereafter (subject to earlier termination) up to a maximum of 31.12.2025. The Council will be able to alter the number of available DCFs and the DCF opening times. The Council is procuring on its own behalf and on behalf of Warwickshire County Council of Shire Hall, Warwick CV34 4RL; Nottingham City Council of Loxley House, Station Street, Nottingham NG2 3NG; Rutland County Council of Catmose, Oakham, Rutland LE15 6HP; and any local authority or solely owned local authority waste disposal company in the East Midlands (NUTS Code UKF).

II.1.6)Common procurement vocabulary (CPV)

90500000, 90514000, 90510000, 90512000, 90513000, 90513100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is anticipated that there will be a single contract for an initial period of 24 months commencing on 1.1.2016. The contract may then continue up to 31.12.2025 subject to earlier termination. The successful contactor is required to provide the service under the contract free of charge to the Council. However, it is anticipated that the contractor will be able to generate an income from certain streams of the waste to be collected following treatment and that that income will be shared with the Council. There is no guaranteed tonnage of Waste available under the contract. The Invitation to Tender contains information on the tonnage of Waste collected (in the Council’s area) over the previous 3 financial years. The Council would anticipate an estimated annual income to the Council of GBP 50 000 to GBP 100 000 and (assuming the contract runs to 2025) a possible total estimated income of GBP 500 000 to GBP 1 500 000. These estimates do not include the potential income to be shared with other authorities accessing the contract. Such income will be in addition to the estimates for the Council.
Estimated value excluding VAT –
The service will be provided at no cost to the Council. Income sharing is detailed above.

II.2.2)Information about options

Options: yes
Description of these options: As noted in II.2.1 the contract is intended to operate for a maximum period of 10 years from commencement with an initial period of 24 months. There are rights for either party to terminate on notice (in addition to other termination rights). The Council may serve not less than 12 months’ notice and the successful contractor can serve not less than 18 months’ notice. Such notice can be served during but cannot expire before the end of the initial period.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require, guarantees, deposits, bonds or other forms of appropriate security. Financial standing requirements are detailed in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated within the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: The contractor agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The contractor shall in all matters arising in the performance of the contract comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated within the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated within the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.9.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

1. e-tendering
The Local Authority is using the EastMids Tenders / Due North electronic tendering system to administer this procurement. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ‘Help’ icon that is located on the home page on the top right of the EastMids Tenders System.
If after reading the ProContract reference guides you are still unable to resolve your issue in using the system and require support please contact the Due North Technical Support Team:

— Email:

— Telephone: +44 1670597136;
— Telephone: lines open from 8:30 to 17:00 Monday to Friday (excluding English public holidays).
Please note that queries relating to the tender documentation or process should be addressed to the named Officer in Section 5 Enquiries using the ProContract system. This should be done via the ProContract system.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Leicestershire County Council (LCC) will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract, is communicated to tenderers. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended, or may award damages. Where a contract has been entered into the Court may make a declaration of ineffectiveness, order for a fine to be paid and/or order the duration of the contract to be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to review the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: