Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Waverley Borough Council
Council Offices, The Burys
Contact point(s): Parking Services
For the attention of: Margaret Jerome
GU7 1HR Godalming
Telephone: +44 1483523402
General address of the contracting authority: http://www.waverley.gov.uk
Electronic access to information: https://www.businessportal.southeastiep.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Contract for Parking Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: Within the Borough of Waverley.
NUTS code UKJ23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Patrolling of off-street car parks; issuing Penalty Charge Notices; maintenance of ticket machines; cash collection, counting and banking.
II.1.6)Common procurement vocabulary (CPV)
98350000, 98351000, 98351100, 98351110
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The service comprises the patrolling of approximately 4 000 parking spaces in 35 off-street car parks within the Borough, the issue of Penalty Charge Notices, the maintenance of ticket machines, and cash collection, countng and banking.
Estimated value excluding VAT: 3 300 000 GBP
II.2.2)Information about options
Description of these options: The initial contract duration will be five years from contract commencement with an option to extend for up to a further five years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2014. Completion 31.3.2024
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A Performance Bond or Parent Comapny Guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Tenders must be priced in GBP and all payments under the contract shall be in GBP.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If awarded to a group of economic operators acting as a consortium, then the lead member of the consortium will be expected to act as principal contractor with appropriate sub-contracting arrangements.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The applicable conditions will be set out in the contract documentation that accompanies the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Pre-Quaification Questionnaire (PQQ) which is available for download from https://www.businessportal.southeastiep.gov.uk (Listed under ‘Opportunities’; Waverley Borough Council; Title: Contract for Car Parking Services; Category: Traffic Management, Car Parks).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial capacity will be required as defined in the Pre-Qualification Questionnaire.
Information and formalities necessary for evaluating if the requirements are met:
Evidence of technical capacity will be required as defined in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: The criteria for selecting candidates will be as defined in the Pre-Qualification Questionnaire, primarily experience, capability and financial standing.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 19.4.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
19.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: