Contract for Private Medical Benefit Administration Services

Contract for Private Medical Benefit Administration Services

This procurement is for the provision and administration of private medical benefits in Transport for London.

United Kingdom-London: Reinsurance services

2017/S 183-375215

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Transport for London
Windsor House, 42-50 Victoria Street
United Kingdom
Contact person: Mr Ryan Conroy
Telephone: +44 12345
NUTS code: UK
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: transport

Section II: Object

II.1)Scope of the procurement


TfL 93799 Private Medical Benefit Administrator.

Reference number: DN294366

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Transport for London (TfL) is seeking an organisation to enter into a contract for the provision of Private Medical Benefit Administration Services.

This procurement is for the provision and administration of private medical benefits in Transport for London (TfL):

— Administration service is extremely important to TfL. TfL’s chosen administrator needs to provide excellent service to both TfL and the private medical benefit scheme members.

— TfL are keen to work with an administrator who can procure and manage medical treatment spend appropriately. Bidders should demonstrate that they can control costs effectively and work with TfL to manage claims spend.

— Administrators must demonstrate their ability to manage the transition of the scheme effectively and seamlessly, with no disruption to TfL or the plan members.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Please refer to tender documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will include the option to extend the initial 3 year term by a maximum of 1 further year (3+1).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All details are provided within the ITT documents including the selection criteria.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
Accelerated procedure

The ITT stage has been reduced to 10 days as a result of a Prior Information Notice being issued between 35 days and 12 months before the issuing of this Contract Award Notice.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

A)Transport for London (TfL) is a complex organisation operating both as an executive agency of the Greater London Authority (GLA) under the direction of the Mayor of London and as provider of transport services. The scope of the proposed services may encompass activities within the scope of both Directive 93/38/EEC and Directive 92/50/EEC. Services to be provided in relation to activities which are subject to the Directive 93/38/EEC (Utilities) will not be subject to a separate notice, the services may be provided to TfL and/or its subsidiaries and may also encompass London Regional Transport (LRT) and/ or the GLA and any of the functional bodies.

b) Further information on TfL may be found at and

c) Contract (s) may be awarded to the successful contractor by any part of TfL and/or any of its subsidiaries.

d) The awarding authority reserves the right withdraw from the procurement process and/or not to award any contract as a result of the competition called by this notice and the awarding authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process.

e) All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in GBP and all payments under the contract will be made in Sterling.

VI.4)Procedures for review

VI.4.1)Review body

Transport for London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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