Contract for Quantity Surveying Services

Contract for Quantity Surveying Services

The Quantity Surveyor will provide a full cost management service to include liaison with the College through the Estates Manager, Feasibility and Brief Co-ordinating reports, Construction Procurement, Construction Phase Cost Control, Final Accounting and ‘Claims’ assessment and resolution.

United Kingdom-Sheffield: Feasibility study, advisory service, analysis

2013/S 155-270643

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Sheffield College
Estates & Services Department, Granville Road
Contact point(s): Estates & Services Department
For the attention of: Howard Griffiths, Quantity Surveyor
S2 2YY Sheffield
UNITED KINGDOM
Telephone: +44 1142603600
E-mail: howard.griffiths@sheffcol.ac.uk
Fax: +44 1142602671

Internet address(es):

General address of the contracting authority: www.sheffcol.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for Quantity Surveying Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: The Sheffield College: Hillsborough, Livesey St, Sheffield, S6 2ET
and
The Sheffield College of Applied Engineering, Olive Grove, Sheffield, S2 3GE
NUTS code UKE32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The College intends to develop and extend existing College buildings to provide modern teaching, administration and support services in a new Performing Art Centre and a new Engineering Centre and wishes to appoint a Quantity Sureveor to carry out cost management services.
The Quantity Surveyor will provide a full cost management service to include liaison with the College through the Estates Manager, Feasibility and Brief Co-ordinating reports, Construction Procurement, Construction Phase Cost Control, Final Accounting and ‘Claims’ assessment and resolution. The scope of service will be that necessary to support and inform design decisions to ensure project compliance with the College’s brief to achieve a finished building that is fit for purpose, can be operated within the College’s financial and human resources, is energy efficient, follows sustainable energy guidelines, uses, wherever possible, alternative energy sources and achieves BREEAM Excellent status and will include undertaking an Initial Feasibility Study; liaising with others to prepare a Project Brief Budget and Cost Plan; monitor and report on same as design evolves; advise on cost of alternative design solutions; develop and implement agreed Procurement Strategy in accordance with EU Procurement Directives; prepare Tender Documents, Schedules and cost summaries; review and report on tenders received; prepare Contract Documents; monitor cst progression against Cost Plan; prepare and monitor Project Cash Flow and report periodically thereon; administer the contract with others; monitor and report on cost position throughout the Construction Phase and forecast out-turn expenditure; value and certify work in progress; prepare and agree Final Account.
In addition, because the buildings will remain occupied and in use by teaching, administrative and support staff and students, the Quantity Surveyor will be expected to take advise on the cost impact of design, planning and construction measures required to minimise disruption to the College’s core business and to ensure public safety.
It will be a condition of the Quantity Surveyor’s appointment that he work in close liaison with the Project Manager and Lead Consultant, who will be appointed directly and separately by the College, to ensure good cost reporting and cost control.
It is expected that this appointment will be undertaken in 2 phases:
Phase 1: Feasibility Study in line with RIBA Plan of Work Stages A-B
Phase 2: Full Scheme in line with RIBA Plan of Work Stages C-L
The estimated construction value of the project is GBP 11 210 000 (ex VAT)
The successful applicant will be appointed under NEC3 – Professional Service Contract
II.1.6)Common procurement vocabulary (CPV)

71241000, 71242000, 71244000, 71246000, 71248000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Performance Arts Centre:
To develop and extend existing Further Education College teaching and administrative buildings to provide a specialist Perfomance Arts Centre building comprising
General Classrooms, Practice Rooms, Studios and Performance Spaces with Administration Offices and associated soft and hard landscaping in a new building comprising approx 3 400m2 new build over 3 floors at an indicative cost of GBP 6 380 000.
and
Engineering Centre
To refurbish existing Further Education College teaching and administrative buildings to provide a specialist Engineering Centre building comprising
General Classrooms and Workshop based Vocational Teaching Spaces with associated soft and hard landscaping comprising 4 220m2 over 4 floors (new build – 600m2 and a refurbished area of 3 620m2) at an indicative cost of GBP 4 830 000.
Generally:
Both Projects will require decanting management services.
It is expected that the works will be carried out, using traditional procurement methodologies under either a Main Contract or Design Build solution with standard conditions of contract in a phased manner to eliminate disruption to the College’s core business that will remain in occupation and use throughout the period of the redevelopment.
It is a condition of funding that Project Completion is acheived by September 2015
Estimated value excluding VAT: 200 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Any deposits and guarantees which may be required will be stated in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Firm price contract with interim payments as described in NEC3 – Professional Services Contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contract will be placed with a single consultant to provide Lead Consultancy who will engage approved sub-consultant as required on ‘domestic’ contracts and ensure and warrant that they enter into a Warranty agreement with the College as set out in the NEC 3 – Professional Services Contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any applicable terms, conditions, specifications, costing information and specific College policies and requirements will be stated in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will need to supply information with their applications so that they may be considered for inclusion on the list of tenderers as follows:
Consultant / Team Background:
1. Address of office from where the project will be managed and carried out.
2. Names of other consultants who the applicant proposes to include in his proposed Team
3. Relevant experience and schedule of recent and relevant projects and referrees
4. A financial statement that includes a reference from the applicant’s bankers and gives a synopsis of the applicant’s trading accounts over the past 3 years.
Project Focus:
5. Name, Experience and Qualifications of Lead Person proposed
6. A description of the applicant’s proposed team including team structure and relationship tree, staffing and resources
7. Demonstration of Understanding of Clients Brief including an initial overview of initial key challenges identified and how the project will be approached
8. An outline programme showing applicable events and task durations to meet the College’s development requirement.
Added Value?:
9. Innovation including information technology and resources and technical, study and research facilities.
10. Details of the applicant’s Environmental policy
11. Details of the applicant’s Health and Safety policy including notes of actions that have
been taken against the applicant in the past 3 years.
12. A statement from the applicant confirming that he is an ‘Equal Opportunity Employer’.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to III.2.1 above
Minimum level(s) of standards possibly required: Refer to III.2.1 above
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to III.2.1 above
Minimum level(s) of standards possibly required:
Refer to III.2.1 above
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Consultancy Team Background Per Items 1 – 4 of 111.2.1 above). Weighting 15

3. Project Focus per Items 5 – 8 of 111.2.1 above. Weighting 15

4. Added Value per Items 9 – 12 of 111.2.1 above. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Project Number: 0252 / CMS
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.9.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Estates & Services Department, The Sheffield College
Granville Road
S2 2RL Sheffield
UNITED KINGDOM
E-mail: esates@sheffcol.ac.uk
Telephone: +44 1142602689
Internet address: www.sheffcol.ac.uk
Fax: +44 1142602671

Body responsible for mediation procedures

Estates & Services Department, The Sheffield College
Granville Road
S2 2RL Sheffield
UNITED KINGDOM
E-mail: esates@sheffcol.ac.uk
Telephone: +44 1142602689
Internet address: www.sheffcol.ac.uk
Fax: +44 1142602671

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: STAGES Alcatel Standstill Period Action Plan
Day 0: Start – Notify ‘Interested Contractors’ and Tenderers of decision and intention to award contract
Day 1: Contract Award Notice published
Day 2: Tenderers to request additional de-briefing (phone, fax, e-mail) before end of day
Day 3:
Day 4:
Day 5:
Day 6:
Day 7: College must complete additional de-briefing by end of day
Day 8:
Day 9:
Day 10: End of Alcatel Standstill period
Finish: Contract to be concluded if no legal challenge
Notes:
Note 1: Re – Day 7: If there is a delay in completing the requested de-briefings, the end-date of the standstill period will be extended to ensure 3 working days between the last de-brief and the end of the standstill period which will be a working day
Note 2: Re – Day 10: The end of the standstill period will not fall on a public holiday or at a weekend
VI.4.3)Service from which information about the lodging of appeals may be obtained

Estates & Services Department, The Sheffield College
Granville Road
S2 2RL Sheffield
UNITED KINGDOM
E-mail: estates@sheffcol.ac.uk
Telephone: +44 1142602689
Internet address: www.sheffcol.ac.uk
Fax: +44 1142602671

VI.5)Date of dispatch of this notice:

8.8.2013