Contract for Supply, Delivery and Installation of Furniture across England

The ExtraCare Charitable Trust are currently tendering for the Provision, Supply and Installation of Furniture and (associated services) for their residential villages for the elderly.

United Kingdom-Coventry: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2017/S 184-377307

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The ExtraCare Charitable Trust
2205136
7 Harry Weston Rd, Binley Business Park
Coventry
CV3 2SN
United Kingdom
Contact person: Paul Lockwood
Telephone: +44 2476509011
E-mail: paul.lockwood@extracare.org.uk
NUTS code: UK

Internet address(es):Main address: https://www.extracare.org.uk

Address of the buyer profile: https://www.extracare.org.uk

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://www.in-tendhost.co.uk/extracare

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.in-tendhost.co.uk/extracare

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.in-tendhost.co.uk/extracare

I.4)Type of the contracting authority

Other type: charity

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Supply, Delivery and Installation of Furniture and associated services.

Reference number: PL / September / Furniture

II.1.2)Main CPV code

39000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The ExtraCare Charitable Trust (ExtraCare) are currently tendering for the Provision, Supply and Installation of Furniture and (associated services) for their residential villages for the elderly. Suppliers that would like to take part in this tender process are invited to Express Interest upon which they will be given access to the full tender documentation through this e-tendering system. When the tender documents have been made available bidding Suppliers will receive notification via email and the tender documents can be accessed from the My Tender area of this website and selecting the View Details button of this project.

Please allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this tender should be made via correspondence on the website and addressed to the main contact as shown in the details above.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

ExtraCare are seeking a supply solution which delivers the best value for money. ExtraCare reserve the right to appoint more than 1 supplier per Lot, and Suppliers maybe appointed to any combination of Lots. Where more than one Supplier is appointed, they maybe ranked (positioned dependant on scores) or they may share the supply and be appointed via a quote request for individual projects.

II.2)Description

II.2.1)Title:

Chairs

Lot No: 1

II.2.2)Additional CPV code(s)

39100000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Across all ExtraCare sites in England.

II.2.4)Description of the procurement:

Supply, Delivery, and Installation of Chairs (and associated services).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There will be an option to renew for a further 12 months on the third and fourth anniversary date of the Framework Agreement(s).

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Sofas

Lot No: 2

II.2.2)Additional CPV code(s)

39100000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Extra Locations within England.

II.2.4)Description of the procurement:

The Supply, Delivery and Installation of Sofas (and associated Services).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There will be an option to renew for a further 12 months on the third and 4th anniversary date of the Framework Agreement(s).

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Tables

Lot No: 3

II.2.2)Additional CPV code(s)

39200000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

ExtraCare locations across England.

II.2.4)Description of the procurement:

Supply, Delivery, and Installation of Tables (and associated services).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 150 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There will be an option to renew for a further 12 months on the 3rd and 4th anniversary date of the Framework Agreement(s).

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Miscellaneous Furniture

Lot No: 4

II.2.2)Additional CPV code(s)

39200000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

At ExtraCare Locations across England.

II.2.4)Description of the procurement:

Supply, Delivery, and Installation of Miscellaneous Furniture (and associated services). This will include (but not limited to) Garden Furniture, Desks and Dressers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 150 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There will be an option to renew for a further 12 months on the 3rd and 4th anniversary date of the Framework Agreement(s).

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

Accelerated procedure

Justification:

There is an immediate requirements that needs to be met which will exceed the OJEU threshold, as well as an going requirement.

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 5

In the case of framework agreements, provide justification for any duration exceeding 4 years: Not applicable.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/09/2017

Local time: 16:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/09/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

ExtraCare will look to enter into a Framework(s) for the provision of Goods and Services, however this is not a guarantee of work. ExtraCare reserve the right (i) not to award a contract as a result of this procurement process, (ii) to make changes to the content and structure to the tender process as it seems fit (iii) under no circumstances will ExtraCare be liable for costs incurred by bidding Suppliers through this tender process, and any work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidding Suppliers. Suppliers should note that the value of work stated in this advert, is a forecast only.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

The ExtraCare Charitable Trust
Coventry
United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/09/2017

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