Contract for Supply of Wood Chip Fuel

Contract for Supply of Wood Chip Fuel

Contract is for the supply of wood chip fuel to the Duffryn District Heating Scheme for a 2 year period.

United Kingdom-Newport: Fuel wood

2016/S 029-046169

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Newport City Homes
Nexus House, Mission Court, Lower Dock Street
NP20 2DW
Telephone: +44 1633381111
NUTS code: UKL21Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Supply of Biomass Fuel.

Reference number: PV247

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Newport City Homes (NCH) requirement under this Contract is for the supply of wood chip fuel to the Duffryn District Heating Scheme for a 2 year period, with the option to extend the contract for up to a further 2 years.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.5)Estimated total value

Value excluding VAT: 1 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL21
Main site or place of performance:

Monmouthshire and Newport.

II.2.4)Description of the procurement:

NCH is in the process of installing a 2.5MW wood chip boiler to supply the majority of the heat demand of the Duffryn Housing Estate Newport, South Wales. The boiler consists of a 2.5MW Polytechnik moving grate furnace and exhaust gas recirculation system. A heat meter will be installed to measure the heat output from the biomass boiler for RHI and fuel procurement purposes. The heat meter will be positioned between the biomass boiler and thermal store. The heat meter will be an MID Class 2 compliant ultrasonic heat meter. The heat supplied in the period as measured by this heat meter will be multiplied by the wood fuel supplier’s price per kWh to give the cost for the heat supplied in the period (net of any standing charges). The boiler will be expected to operate with a seasonal efficiency of 85 % throughout the year.

The fuel store dimensions are 4.8m wide x 6.1m high x 22m long and have been designed such that an articulated lorry with push floor carrying circa 100m3 of wood fuel can reverse into the fuel store and offload.

Fuel handling will be via a ‘toploader’ style overhead fuel feed system.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2016
End: 31/03/2018
This contract is subject to renewal: yes
Description of renewals:

Option to extend for further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/03/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 14/03/2016
Local time: 12:00

Newport City Homes.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Newport City Homes considers that this contract may be suitable for Economic Operators that are small or medium enterprises (SMEs) However any selection of Tenderers will be based solely on the criteria set out for the Procurement and the Contract will be awarded on the basis of the Most Economically Advantageous Tender.

As outlined within the Invitation to Tender.

(WA Ref: 40759).

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As outlined in the Invitation to Tender.

VI.4)Procedures for review

VI.4.1)Review body

Newport City Homes
Nexus House, Mission Court, Lower Dock Street
NP20 2DW
Telephone: +44 1633381111Internet
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: