Contract for the Disposal of Fire Extinguishers and associated ancillaries

Contract for the Disposal of Fire Extinguishers and associated ancillaries

The requirement is for a two-year contract (with the option of 2 x one-year contract extension periods) to collect, remove, recover and/or recycle redundant Fire Extinguishers and associated ancillaries in whatever quantity (all sizes and chemical content excluding halon) from all MoD and other Government Department locations throughout the United Kingdom of Great Britain and Northern Ireland.

Contract value:£10,000 – £113,000.

Reference number: DSACOMDD/5020

Deadline date:08/10/2012

This deadline is for… Deadline for Expression of Interest

Contract value:£10,000 – £113,000

Location where the contract is to be carried out: United Kingdom UNITED KINGDOM,

Is this suitable for smaller suppliers? Yes

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: Disposal Services Authority (DSA), DE&S

 

Description of the contract

The Disposal Services Authority (DSA) is the Department within the UK Ministry of Defence with delegated authority to dispose of surplus MoD-owned assets. The disposal of surplus items is effected though a number of commodity-based Marketing Agreement contracts with commercial companies specialising in the collection, storage, marketing and sale of surplus items. These companies are contracted by the DSA to conduct disposal activity to the best advantage of its customers by using fully incentivised agreements. The requirement is for a two-year contract (with the option of 2 x one-year contract extension periods) to collect, remove, recover and/or recycle redundant Fire Extinguishers and associated ancillaries in whatever quantity (all sizes and chemical content excluding halon) from all MoD and other Government Department locations throughout the United Kingdom of Great Britain and Northern Ireland. The agreement will encompass a complete recycling and recovery service for all types of Fire Extinguishers and associated ancillaries regardless of size and material content; the only exception to this requirement is that of halon. The requirement will include, but is not limited to: a) the collection and transportation of assets from all MoD and other Government Department locations; b) the supply of the appropriate transportation and manpower to collect the assets; c) storage and accounting of assets at suitable premises; d) the full recycling and recovery of the redundant cylinders and the material contained within them; e) a monthly report detailing the amount collected in kilograms and the amount consigned to each individual recycling and recovery stream; f) the legal disposal of any remaining items or chemical products contained within the Fire Extinguisher; Under the terms of the agreement, the DSA will issue separate tasks covering each disposal requirement. The majority of collections shall be during normal business hours (Monday to Friday between 09:00 and 16:00 hours). On occasions, collections may be required outside normal business hours, including a requirement for collections to be undertaken at weekends. Any new contract is expected to deliver a revenue gain to the DSA for each Fire Extinguisher that is collected, as opposed to the DSA paying for the cost of disposing the items through another commercial route. The Contractor is required to recover and/or recycle the Fire Extinguishers and the chemical materials contained within them and sell any component parts that have a commercial value. The Contractor will then pay the DSA an agreed sum of money for each cylinder collected from the recycling and recovery of the items collected under the agreement. The amount paid to the DSA will be the Firm Price offered in the Tender, regardless of the type or size of the Fire Extinguisher and the material contained within it. As part of the contract, the DSA also requires that it be provided with a monthly (i) Sales Report detailing collections made and sales returns made and completed against each task; and (ii) an Environmental Report detailing the amount collected in kilograms (kgs) as well as indicating the waste management route adopted. At all times the Contractor shall demonstrate full compliance with all relevant and extant UK and EU Environmental and Health & Safety regulations and legislation, as well as the Hazardous Waste Regulations 2005, appertaining to all work required under the terms of the Contract.

 

Documents

Classification of the contract

35111300 Fire extinguishers

 

Additional information

Contract type: Services – 27

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 01/12/2012 – 30/11/2014

 

Who to contact

Contact name Jonathan McWilliams – Commercial Manager

Organisation name Disposal Services Authority (DSA), DE&S

Address DE&S Arncott, H Site, Building H9, Ploughley Road, Arncott, Bicester, OX25 2LD

Telephone 01869256016

Extension number:

Fax

Web address

 

How to apply

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. IMPORTANT – The deadline for expressions of interest for this requirement is 10:00 hours UK time on Monday the 8th of October 2012. Companies expressing an interest in tendering for this requirement must provide electronic copies of both their ISO14001:2004 (The Environmental Standard) and ISO 9001:2008 (The Quality Standard) certificates when stating their expression of interest. Evidence of ISO9001:2008 accreditation must be provided but should a bidder not have ISO14001:2004 in place, evidence from an awarding body such as UKAS that the Environmental Standard will be achieved within the next six months must be provided. Companies who fail to provide this information will not receive an Invitation to Tender.