Contract for the provision of an electronic vehicle detection solution

Contract for the provision of an electronic vehicle detection solution

The provision of an electronic vehicle detection solution, including technology, hardware, software, maintenance and support services and repair and replacement.

United Kingdom-London: Electric sensors

2013/S 135-233956

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Westminster
14th Floor, 64 Victoria Street
For the attention of: Samantha Woolvett
SW1E 6QP London
UNITED KINGDOM
E-mail: swoolvett@westminster.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Westminster City Council
Strategic Procurement Department, 14th Floor West
SW1E 6QP London
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for the provision of an electronic vehicle detection solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKI1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Electric sensors. Parking services. Software package and information systems. Miscellaneous repair and maintenance services. Systems support services. Software support services. Hardware. Electric Sensors. Parking Services. Software package and information systems. Miscellaneous repair and maintenance services. Systems support services. Software support services. The provision of an electronic vehicle detection solution, including technology, hardware, software, maintenance and support services and repair and replacement. This procurement is for approximately 10 000 paid and disabled parking bays with a phased deployment approach being taken. Whilst the contracting authority does not guarantee or warrant or give any undertaking in relation to the numbers of sensors which will be purchased the contracting authority currently expects to purchase approximately 3 000 sensors in Phase 1 and then, subject to the following sentence, up to around 7 000 sensors in Phase 2, the Initiation of Phase 2 will be based on the technology performing successfully against KPI’s and to the City Council’s business case satisfactorily being met.
The City Council, may also at its discretion, require the installation of small numbers of sensors to be deployed to bay types other than paid and disabled for the purpose of short term parking occupany survey data collection.
The contractor will not be requirred to carry out installation works. The contractor will also not be required to provide a smartphone application for use by end user individuals.
II.1.6)Common procurement vocabulary (CPV)

30237475, 63712400, 48000000, 50800000, 72253200, 72261000, 44316400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 400 000 and 3 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contracting authority will have the ability at its sole discretion to extend the contract period by 1 or more periods upto a further 24 months.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 39 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Requirements will be set out in the instructions to tenderers (ITT) and may include (amongst other things) parent company guarantee(s) and/or other forms of security. The ITT is available free of charge from the email address in 1.1).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract documents which shall be included with the ITT.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The particular requirements are to be determined but in accordance with Regulation 28(3) it imay be that a consortium will be required to form a legal entity before entering into, or as a term of, the Contract (and to do so within a timeframe prescribed by the contracting authority) and a consortium could be rejected from this procurement for failing to do so. The contracting authority does not require consortia to have formed the legal entity at this stage.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The conditions of contract with which the successful contractor will be required to comply will accompany the ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the ITT.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the ITT.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the ITT.
Minimum level(s) of standards possibly required:
As set out in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 211-347428 of 1.11.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

It is anticipated the Contract will be effective from on or around 22.11.2013. It is also anticipated that the contract period will include an implementation period of 3 months and at the end of that period will continue for 3 years, but with the option for the contracting authority at its absolute discretion to extend the contract period by 1 or more periods up to a further 24 months. This gives an anticipated possible total contract period of 63 months. The value of the Contract is estimated to be, over that anticipated possible total contract period of 63 months, at a range between 400 000 GBP to 3 500 000 GBP and covers both Phase 1 and Phase 2 sensors.
The contracting authority reserves the right to abandon this process at any stage following the publication of this notice and/or not to award any contract.
Copies of the ITT can be obtained by contacting the email address in I.1).
GO Reference: GO-2013711-PRO-4947133.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals; In accordance with Regulation 32 (Information about contract award procedures and the application of the standstill period prior to contract award) and Regulation 47 (Enforcement Obligations) of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.7.2013