Contract for the Provision of Print Services

Contract for the Provision of Print Services

A framework contract for the provision of print services across the full range of print requirements to Oxfordshire County Council and partner councils.

United Kingdom-Oxford: Printed matter and related products

2013/S 147-255353

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxfordshire County Council
County Hall, New Road
For the attention of: Hugh Galliers
OX1 1ND Oxford
UNITED KINGDOM
Telephone: +44 1865323897
E-mail: hugh.galliers@oxfordshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.oxfordshire.gov.uk

Address of the buyer profile: http://www.businessportal.southeastiep.gov.uk

Electronic access to information: http://www.businessportal.southeastiep.gov.uk

Electronic submission of tenders and requests to participate: http://www.businessportal.southeastiep.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Oxford City Council
Town Hall St Aldates
OX1 1BX Oxford
UNITED KINGDOM

Vale of White Horse DC
Abbey House Abbey Close
OX14 3JE Abingdon
UNITED KINGDOM

Cherwell DC
Bodicote House Bodicote
OX15 4AA Banbury
UNITED KINGDOM

South Oxfordshire DC
Benson Ln
OX10 8ED Crowmarsh
UNITED KINGDOM

West Oxfordshire DC
Woodgreen
OX28 1NB Witney
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Provision of Print Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

A framework contract for the provision of print services across the full range of print requirements to Oxfordshire County Council and partner councils.
II.1.6)Common procurement vocabulary (CPV)

22000000, 22160000, 22140000, 22150000, 22120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

3 year contract (with an option to extend for up to 12 months) for the provision of print requirements to Oxfordshire County Council and other partner public sector bodies including Oxford City Council, West Oxfordshire District Council, Vale of White Horse District Council, South Oxfordshire District Council and Cherwell District Council.
Estimated value excluding VAT: 3 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option to extend for 12 months.
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per the pre-qualification questionnaire/ tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the pre-qualification questionnaire/ tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies that express an interest will be required to complete a pre qualification questionnaire which will be scored and evaluated against criteria to be advised within the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the pre-qualification questionnaire/ tender documentation.
Minimum level(s) of standards possibly required: As per the pre-qualification questionnaire/ tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the pre-qualification questionnaire/ tender documentation.
Minimum level(s) of standards possibly required:
As per the pre-qualification questionnaire/ tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CPU 788
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.8.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.9.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 21.10.2013 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Oxfordshire County Council
UNITED KINGDOM

Body responsible for mediation procedures

see vi.4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Oxfordshire County Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

see vi.4.2
UNITED KINGDOM

VI.5)Date of dispatch of this notice:26.7.2013