Contract for the Provision of Sage Licences

University Hospitals Birmingham NHS Foundation Trust (UHB) is seeking to appoint a contractor with Sage accreditation level to support Sage 1000 v3.

United Kingdom-Kings Norton: Software support services

2015/S 248-451974

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospitals Birmingham
32-34 Melchett Road
For the attention of: Mr Stephen Cross
B30 3HG Kings Norton
UNITED KINGDOM
Telephone: +44 1212041837
E-mail: stephen.cross@uhb.nhs.uk
Fax: +44 1214590005

Internet address(es):

General address of the contracting authority: http://www.uhb.nhs.uk/

Further information can be obtained from: University Hospitals Birmingham
University Hospital Birmingham, 32-34 Melchett Road
For the attention of: Mr Stephen Cross
B30 3HG Kings Norton
UNITED KINGDOM
Telephone: +44 1212041837
E-mail: stephen.cross@uhb.nhs.uk
Fax: +44 1214590005

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Hospitals Birmingham
University Hospital Birmingham, 32-34 Melchett Road
For the attention of: Mr Stephen Cross
B30 3HG Kings Norton
UNITED KINGDOM
Telephone: +44 1212041837
E-mail: stephen.cross@uhb.nhs.uk
Fax: +44 1214590005

Tenders or requests to participate must be sent to: University Hospitals Birmingham
University Hospital Birmingham, 32-34 Melchett Road
For the attention of: Mr Stephen Cross
B30 3HG Kings Norton
UNITED KINGDOM
Telephone: +44 1212041837
E-mail: stephen.cross@uhb.nhs.uk
Fax: +44 1214590005

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Provision of Sage Licences and Software Support Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

University Hospitals Birmingham NHS Foundation Trust (UHB) is seeking to appoint a contractor with Sage accreditation level to support Sage 1000 v3. The company will be required to provide sage licenses and software maintenance and 2nd line annual software support for its Sage 1000 v3 system. A comprehensive and efficient licensing and support service will be required in order to assist the Trust in meeting its roles and responsibilities acting as a Shared Service Centre to NHS Organisations and as such have an agreement with Sage UK plc to utilise as many unique Sage companies as necessary in the performance of their business at no extra charge whilst maintaining the necessary level of professional independence. The number of Live and Test companies currently operated by the Shared Service Centre is 19, which includes 3 dormant companies.

Interested suppliers must register on the ProContract e-procurement system at: https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf, to take part in the process.

II.1.6)Common procurement vocabulary (CPV)

72261000, 72267000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees may be required. See invitation to tender for further details.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Revenue.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See invitation to tender for further details.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See invitation to tender for further details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See invitation to tender for further details.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: See invitation to tender for further details.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN106420

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.1.2016 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.1.2016 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.1.2016 – 13:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University Hospitals Birmingham NHS Foundation Trust reserves the right to annul the tender process, not to accept the lowest or any offer, and shall not be liable to reimburse a tenderer for costs incurred in, or related to the preparation of the tender. University Hospital Birmingham NHS Foundation Trust promotes equal opportunity and this is central to our aims and the delivery of services. This includes Racial, Gender Age and Disability Equality. Contract Dates are 1.7.2016 to 30.6.2019 with anoption to extend for a further 2, 1-year periods. Compliant Bids must be submitted. University Hospitals Birmingham NHS Foundation Trust use the Due North Contract e-procurement system to conduct all tender exercises. Interested suppliers must register on the ProContract e-procurement system at: https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf, to take part in the process.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.12.2015