Contract for the provision of sewage servicing and desludging
The purpose of this contract is to provide the necessary planned preventative maintenance to sewage processing plant and sewage pumping stations within the administration of Staffordshire County Council.
UK-Stafford: sewage services
Section I: Contracting authority
Staffordshire County Council
Staffordshire Procurement, Wedgewood Building, Tipping Street
For the attention of: Susan Wilson
ST16 2DH Stafford
Telephone: +44 1785854596
Fax: +44 1785854660
General address of the contracting authority: http://www.staffordshire.gov.uk/business/procurement/scc/staffspurchasing
Further information can be obtained from: This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis tendering system. Follow the instructions and follow the link to the Proactis E-Tendering. Initially go to http://www.staffordshire.gov.uk/business/procurement/etendering
Internet address: http://www.staffordshire.gov.uk/business/procurement/etendering
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
The contracting authority is purchasing on behalf of other contracting authorities: yes
See Procurement Pack
Section II: Object of the contract
Service category No 1: Maintenance and repair services
NUTS code UKG2
Estimated value excluding VAT: 260 000 GBP
Description of these options: The initial period is the 1.4.2013-31.3.2015 (with 2 x 12 month options to extend). The first option from 1.4.2015-31.3.2016. The second option from 1.4.2016-31.3.2017.
Provisional timetable for recourse to these options:
in months: 18 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Description of particular conditions: The requirements for minimum economic, financial and technical capacity will be included in the tender documents.
Any tender may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations.
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations.
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct.
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate.
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the Contracting Authority.
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the Contracting Authority.
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information.
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA.
(i) has been the subject of a conviction for corruption as defined in Article 3 of the Council Act of 26 May 1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively.
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities.
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering. Please refer to Regulation no 23 of the Public Procurement Regulations 2006 (SI No 5) for additional rejection criteria (see link):
Financial checks will be undertaken for economic operators using one or more of the Councils current financial assessors, n2check (www.n2check.com), Dun & Bradstreet (www.dnb.co.uk), Experian (www.experian.co.uk). Economic operators will be assessed according to the level of risk stipulated by the financial assessors used. Any economic operator being given an above average/higher than average risk rating or poorer, by one or more of the assessors used, may be rejected.Note:
1. It is the responsibility of the economic operator to ensure that the appropriate accounts have been filed and that the credit information held is correct.
2. Should economic operators wish other financial information to be taken into account to support the economic and financial check this should be submitted with the response to the PQQ. SCC reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors.
3. For sole traders/partnerships where third party financial assessments are not available the assessment will be undertaken using a financial spreadsheet detailing trading account data for the last 3 years.
The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
Public Liability 5 million GBP.
Employers Liability 5 million GBP.
Professional Indemnity 2 million GBP.
Failure to achieve or agree to this may lead to disqualification.
The requirements for minimum economic, financial and technical capacity will be included in the PQQ documents.
The County Council absolutely require the following.
Compliance with Regulation 23 of the Public Contract Regulations 2006 (see section III.1.4). Evidence of experience of delivery of services which are the same or similar in size and nature as to those specified. Scored criteria and pass/fail requirements as detailed below:
— eligibility of organisation – fail on unlawful actions,
— economic and financial standing – fail on above.
Average risk rating on financial checks.
— insurance certification – fail if unable to meet minimum insurance levels,
— Health & Safety Questions, E3, E4 and E5 (pass/fail, levels detailed in PQQ),
— Specific Questions, E6-E13 (100 % in total).
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Envisaged number of operators, 5.
Compliance review (pass/fail).
Health and safety questions (pass/fail).
Technical capacity questions (100 %).
Payable documents: no
Place:Staffordshire procurement officers.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Attendance is limited to members of the authority’s staff.
Section VI: Complementary information
Estimated timing for further notices to be published: 18 months (if option to extend is not exercised) or 40 months (if both options to extend are exercised)
How to register:
1. Instructions at:
http://www.staffordshire.gov.uk/business/procurement/Etendering/2. Follow the link to Proactis E-Tendering (www.staffordshire.alito.co.uk).
On the main page click suppliers then (new user) register links.
3. Complete the self-registration questions and click the Register button.
4. You will receive a confirmation e-mail with an Authentication link (this email may find its way to your Trash/junkemail account, so please check).
5. Confirm the authentication and then login into Proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in section i.1 of this notice. On failure to reach this contact, please immediately e-mail the nature of the difficulty to: email@example.com.
Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.5)Date of dispatch of this notice:11.10.2012