Contract for the Supply and Delivery of LED Luminaires Durham County Council

Contract for the Supply and Delivery of LED Luminaires Durham County Council

Durham County Council is seeking to appoint a Framework of suppliers to deliver and supply LED Luminaires to Durham County Council and NEPO Members and Associate Members.

United Kingdom-Durham: Lanterns

2013/S 141-245144

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Durham County Council
County Hall
Contact point(s): Corporate Procurement
For the attention of: Karen Ellison
DH1 5UL Durham
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.durham.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Supply and Delivery of LED Luminaires Durham County Council.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: North East England.
NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Durham County Council is seeking to appoint a Framework of suppliers to deliver and supply LED Luminaires to Durham County Council and NEPO Members and Associate Members.
The framework is broken into 5 individual lots
LED Luminaire requirements will include traffic routes and residential areas incorporating variable, fixed dimming and Central Management System
The Framework will be made available to all NEPO Members and Associate Members. A list of member organisations is available at www.nepoportal.org

The following contracting authorities are as follows:
— Darlington Borough Council
— Durham County Council
— Hartlepool Borough Council
— Gateshead Metropolitan Borough Council
— Middlesbrough Council
— Newcastle upon Tyne City Council
— Northumberland County Council
— North Tyneside Metropolitan Borough Council
— Redcar and Cleveland Borough Council
— South Tyneside Metropolitan Borough Council
— Sunderland City Council

II.1.6)Common procurement vocabulary (CPV)

31527210

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Durham County Council is seeking to appoint a framework of 3 Suppliers for each individual lot to provide LED Luminaires. The Framework will be made available to all NEPO Members and Associate Members. A list of member organisations is available at www.nepoportal.org

The following contracting authorities are as follows:
— Darlington Borough Council
— Durham County Council
— Hartlepool Borough Council
— Gateshead Metropolitan Borough Council
— Middlesbrough Council
— Newcastle upon Tyne City Council
— Northumberland County Council
— North Tyneside Metropolitan Borough Council
— Redcar and Cleveland Borough Council
— South Tyneside Metropolitan Borough Council
— Sunderland City Council
The council does The Council makes no guarantee to any member of the Framework that they will be awarded any contract and no guarantee is made in respect of any volume of work under any such agreements, or in aggregate under the Framework Agreement.
Estimated value excluding VAT:
Range: between 4 000 000 and 30 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 28.10.2013. Completion 27.10.2017

Information about lots

Lot No: 1 Lot title: luminaire 4m overall width

1)Short description

Each Lot will be for a street lighting scenario with specified parameters such as lantern setback and spacing at 5m and 6m mounting heights for both single sided and staggered arrangements. One Luminaire shall be required per Lot to comply with the identified lighting levels:
2)Common procurement vocabulary (CPV)

31527210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: luminaire 6m overall width

1)Short description

Each Lot will be for a street lighting scenario with specified parameters such as lantern setback and spacing at 5m and 6m mounting heights for both single sided and staggered arrangements. One Luminaire shall be required per Lot to comply with identified lighting levels:
2)Common procurement vocabulary (CPV)

31527210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Luminaire 8m overall width

1)Short description

Each Lot will be for a street lighting scenario with specified parameters such as lantern setback and spacing at 5m and 6m mounting heights for both single sided and staggered arrangements. One Luminaire shall be required per Lot to comply with identified lighting levels:
2)Common procurement vocabulary (CPV)

31527210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Luminaire 10m overall width

1)Short description

Each Lot will be for a street lighting scenario with specified parameters such as lantern setback and spacing at 5m and 6m mounting heights for both single sided and staggered arrangements. One Luminaire shall be required per Lot to comply with identified lighting levels:
2)Common procurement vocabulary (CPV)

31527210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Luminaire 12m overall width

1)Short description

Each Lot will be for a street lighting scenario with specified parameters such as lantern setback and spacing at 5m and 6m mounting heights for both single sided and staggered arrangements. One Luminaire shall be required per Lot to comply with identified lighting levels:
2)Common procurement vocabulary (CPV)

31527210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security. Further details will be set out in the tender documents, if relevant.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Finance conditions and payment arrangements will be made in accordance with the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserve the right to require groupings of service providers to take a particular legal form or to require a single provider to take primary liability or to require each party to undertake joint and several liability. If relevant further details will be set out in the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this project the contractor may be required to participate in the achievement of social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 and as set out in the tender documents available from the NEPO portal as detailed in section V1.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: in accordance with article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set in the tender documents available from the NEPO portal as detailed in section V1.3.
Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required:
1. Public Liability GBP 5 000 000
2. Employers Liability GBP 10,000,00; Motor Vehicle (where applicable) Insurance GBP 5 000 000
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: in accordance with articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set in the tender documents available from the NEPO portal as detailed in section V1.3.
Minimum level(s) of standards possibly required:
Essential criteria as outlined in the Pre Qualifification – PQQ with tender documents. Bidders must successfully pass Parts A-E of the PQQ ( in line with the evalation criteria set out in the PQQ documents ) to have their responses to the Essential Criteria F assessed. Part A-F of the PQQ include grounds for exclusion; insurance; health and safety; equality and diversity and essential criteria.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The Council intends to invite the 5 highest scoring bidding organisations to tender per Lot for which they are bidding, subject to having also passed sections B of the PQQ and having achieved a minimum weighted score of 60 % for section G technical capability.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

QTLE 99QET9
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.8.2013 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.8.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please note this tender opportunity is being advertised on Durham County Councils E-tendering system Organisations can register electronically for the documents via www.nepoportal.org. Then access the suppliers area and select Durham. Input reference QTLE 99QET9

The Council intends to appoint 3 operators per individual lot of the framework.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting Authority will incorporate a standstill period at the point information of the award of the Contract is communicated to Bidders. The notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to challenge the award decision before the contract(s) are entered into. The Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.7.2013