Contract for the Supply and Maintenance of Handheld X-Ray Devices

Contract for the Supply and Maintenance of Handheld X-Ray Devices

The authority requires handheld X-ray devices to assist authority officers in the detection of concealed contraband such as drugs, currency and tobacco.

United Kingdom-Salford: X-ray inspection equipment

2020/S 212-520517

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Secretary of State for the Home Department
Postal address: Border Force, 3rd Floor, Block C, Soapworks, Colgate Lane
Town: Salford
Postal code: M5 3FS
Country: United Kingdom
Contact person: Detection Technology Procurement Team
Internet address(es):
Main address:
Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


Contract for the Supply and Maintenance of Handheld X-Ray Devices


II.1.2)Main CPV code

38582000 X-ray inspection equipment

II.1.3)Type of contract


II.1.4)Short description:

The authority requires handheld X-ray devices to assist authority officers in the detection of concealed contraband such as drugs, currency and tobacco.


II.1.5)Estimated total value

Value excluding VAT: 5 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.3)Place of performance


II.2.4)Description of the procurement:


Border Force, which is part of the authority, secures the border and promotes national prosperity by facilitating the legitimate movement of individuals and goods, whilst preventing those that would cause harm from entering the UK. Border Force Officers do this by inspecting goods in a range of environments that include but are not limited to: freight consignments (ship and aircraft searches), roll-on, roll-off trailers, high vehicles and cars.

In order to support Border Force in the examination process as efficiently and effectively as possible, Border Force is looking to procure commercial, off the shelf (COTS) handheld technology that must be able to facilitate the detection of contraband (drugs, currency and tobacco).

In order to aid Border Force in finding concealed contraband the technology must be:

• able to penetrate barriers which includes at least 3 mm of steel, 5 mm of aluminium, 5 mm of plastic, 25 mm of rubber and 28 mm of wood and image the scanned area,

• robust, transportable safely by car and light enough to be held by individual personnel and utilised in busy and varied environments,

• compliant, if applicable, to the Ionising Radiations Regulations 2017 (IRR17) – any technology using ionising radiation, must be compliant,

• maintained by the supplier (planned and reactive maintenance) for 10 years from purchase.

Border Force ideally require a supplier who can provide this system to meet an aspirational order for delivery late 20/21FY.

The length of contract will be 4 years for procurement of devices. During that period, Border Force expects to have a requirement for up to 45 devices, however this statement should in no way be construed as a commitment to purchase units during the contract period in this, or any other quantity, as the contract will not be based on guaranteed volumes.

Border Force requires the devices to remain operational for 10 years from the date of purchase. Bidders will be required to provide evidence of their ability to maintain the devices, including having access to the required spare parts, consumables and replacement devices (i.e. where the devices are beyond economical repair), during the 10 years. For bidders who are not the Original Equipment Manufacturer (OEM), this may include providing evidence to the authority that the necessary contractual arrangements are in place with the OEM to ensure continued access to any required support, spare parts, consumables and replacement devices during the 10 year period.

The contract will be open to usage by Other Government Departments; Examples include: the Ministry of Justice, Her Majesty’s Revenue and Customs, the British Transport Police, the Police Service Northern Ireland, Police Scotland, the National Crime Agency, the Police and Crime Commissioners of the UK Police Forces listed in the following link, and the Fire and Rescue organisations listed in the following link;


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Decommissioning of devices at the end of the 10 year maintenance period will be a priced option.


II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The authority is not responsible for any bidding costs incurred by potential suppliers in respect of this procurement. The authority reserves the right to abandon the competitive process and not award any contract; make any changes it sees as reasonable to the competition; remove and/or amend element(s) from the scope of the requirements; and accept or reject any tender.


Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 112-272922

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/11/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 27/11/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:


This procurement will be managed electronically via the Authority’s eSourcing Portal (JAGGAER). To participate in this procurement, participants must first be registered on the eSourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at by following the link ‘To register click here’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Portal, you will be able to view within the Sourcing>My ITTs area ‘ITTs open to all Suppliers’ and the Handheld X-Ray ITT will be found within this area. For technical assistance on use of the eSourcing Portal please contact the JAGGAER Supplier Helpdesk at or 0800 069 8630 (0800 — 18 .00).

The closing date for submissions will be 27 November 2020 at 12.00 Midday GMT. Clarification requests must be submitted no later than 20 November 2020.


VI.4)Procedures for review

VI.4.1)Review body

Official name: Home Office
Town: London
Country: United Kingdom

VI.5)Date of dispatch of this notice: