Contract For The Supply of Domestic and Housekeeper Services

Contract For The Supply of Domestic and Housekeeper Services

A Cleaning Service is required for all Wards and Departments at Barnsley Hospital NHS Foundation Trust.A Housekeeper Service is required for all Acute Wards, The Day Surgery Unit and certain Departments.

UK-Barnsley: Cleaning services

2013/S 087-148300

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barnsley Hospital NHS Foundation Trust
Gawber Road
Contact point(s): The Supplies Department
For the attention of: Tim Spensley
S75 2EP Barnsley
UNITED KINGDOM
Telephone: +44 1226435457
E-mail: tspensley@nhs.net

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA26588

Further information can be obtained from: Barnsley Hospital NHS Foundation Trust
Gawber Road
Contact point(s): The Supplies Department
For the attention of: Tim Spensley
S75 2EP Barnsley
UNITED KINGDOM
Telephone: +44 1226435457
E-mail: tspensley@nhs.net

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Barnsley Hospital NHS Foundation Trust
Gawber Road
Contact point(s): The Supplies Department
For the attention of: Tim Spensley
S75 2EP Barnsley
UNITED KINGDOM
Telephone: +44 1226435457
E-mail: tspensley@nhs.net

Tenders or requests to participate must be sent to: Barnsley Hospital NHS Foundation Trust
Gawber Road
Contact point(s): The Supplies Department
For the attention of: Tim Spensley
S75 2EP Barnsley
UNITED KINGDOM
Telephone: +44 1226435457
E-mail: tspensley@nhs.net

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract For The Supply of Domestic and Housekeeper Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Barnsley, South Yorkshire.
NUTS code UKE31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

A Contract For The Supply of Domestic and Housekeeper Services
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=104516.

II.1.6)Common procurement vocabulary (CPV)

90910000, 90911100, 90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

A Cleaning Service is required for all Wards and Departments at Barnsley Hospital NHS Foundation Trust.A Housekeeper Service is required for all Acute Wards, The Day Surgery Unit and certain Departments.The scope of the contract shall embrace the following services:
A Cleaning Service,
An Infection Deep Cleaning Service,
The Supply of Washroom Services,
The Supply of a Barrier Mat Service to all Entrance Ways,
The Supply of a Food and Beverage Service to Patients,
The Supply of Rapid Response Cleaning Service,
The Supply of a Housekeeper Support Services to Ward Nursing Staff embracing the collection of specimens and running errands.
Estimated value excluding VAT:
Range: between 14 000 000 and 16 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Contract is offered for an initial term of 3 years with an option to extend thereafter by a further period up to a maximum of 2 years, exercisable in increments of 12 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company bond or guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be detailed in the Trust’s tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance of the contract will be governed by the terms and conditions of contract issued with the Trust’s tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Interested Candidates will be required to complete the Trust’s Pre-Qualification Questionnaire which is available from the address in section 1.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Trust’s Pre-Qualification Questionnaire which is available from the address in section 1.1.
Minimum level(s) of standards possibly required: As detailed in the Trust’s Pre-Qualification Questionnaire which is available from the address in section 1.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Trust’s Pre-Qualification Questionnaire, which is available from the address in section 1.1.
Minimum level(s) of standards possibly required:
As detailed in the Trust’s Pre-Qualifiction Questionnaire, which is available from the address in section 1.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As detailed in the Trust’s Pre-Qualification Questionnaire
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BHNFT/T1230
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: March 2018
VI.2)Information about European Union funds
VI.3)Additional information

The Barnsley Hospital NHS Foundation Trust does not bind itself to accept the lowest or any offer and reserves the right to not to award a contract.
The Barnsley Hospital NHS Foundation Trust shall not be responsible for any costs incurred by any bidder in relation to their participation in the procurement process.
Expressions of interest must be by way of completion of and return of a Pre-Qualification Questionnaire by no later than noon 19.6.2013.
It is a condition of the procurement process that shortlisted bidders attend a pre-offer briefing meeting which shall be held on the 12.7.2013 at the Trust.
(MT Ref:104516)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.5.2013