Contract for Grounds Maintenance and Landscape Services

Delivery of a comprehensive, reliable and value for money grounds maintenance and landscape services contract.

United Kingdom-Ashington: Landscaping work

2017/S 123-249476

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bernicia Group
Oakwood Way, Ashwood Business Park
Ashington
NE63 0XF
United Kingdom
Contact person: Mrs Marie Cairns
Telephone: +44 1912383812
E-mail: marie.cairns@bernicia.com
NUTS code: UKCInternet address(es):Main address: www.bernicia.com

Address of the buyer profile: www.bernicia.com

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.housingprocurement.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.housingprocurement.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for Grounds Maintenance and Landscape Services.

Reference number: DN23837

II.1.2)Main CPV code

45112700 – DA13

II.1.3)Type of contract

Services

II.1.4)Short description:

Bernicia Group are seeking to appoint a Contractor who will work collaboratively in partnership for the delivery of a comprehensive, reliable and value for money grounds maintenance and landscape services contract.

The Contract is split into 7 location lots across the North East of England and will cover grounds maintenance and landscape services including –

— Grass cutting to general/communal areas.

— Edging to grass plots and verges between junctions of the plot boundary and footpath/kerb areas.

— Flower/rose/shrub bed maintenance.

— Weed spraying.

— Tree & hedge maintenance.

Tenderers may apply for 1 or more lots (up to 7 — the total number of lots). One tenderer will be awarded per lot.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Lot No: 1

II.2.2)Additional CPV code(s)

45112700 – DA13

II.2.3)Place of performance

NUTS code: UKC21

II.2.4)Description of the procurement:

Grounds Maintenance and Landscaping Services in the following locations:

Berwick, Alnwick, Bamburgh, Beadnell, Belford, Branxton, Chatton, Cornhill, Fenwick, Holy Island, Horncliffe, Norham, Seahouses, Wooler.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Contract is 36 months from the 1.4.2018 to 31.3.21 with the option to extend for a further 12 months until 31.3.22.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot No: 2

II.2.2)Additional CPV code(s)

45112700 – DA13

II.2.3)Place of performance

NUTS code: UKC21

II.2.4)Description of the procurement:

Grounds Maintenance and Landscaping Services in the following locations:

Wansbeck — Newbiggin, Ashington, Choppington, East Sleekburn, Bedlington, Stannington, Rothbury, Blyth, Amble, Widdrington Station.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Contract is 36 months from the 1.4.2018 to 31.3.21 with the option to extend for a further 12 months until 31.3.22.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot No: 3

II.2.2)Additional CPV code(s)

45112700 – DA13

II.2.3)Place of performance

NUTS code: UKC22

II.2.4)Description of the procurement:

Grounds Maintenance and Landscaping Services in the following locations:

Newcastle, Gosforth, North Tyneside.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Contract is 36 months from the 1.4.2018 to 31.3.21 with the option to extend for a further 12 months until 31.3.22.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot No: 4

II.2.2)Additional CPV code(s)

45112700 – DA13

II.2.3)Place of performance

NUTS code: UKC14

NUTS code: UKC21

NUTS code: UKC22

II.2.4)Description of the procurement:

Grounds Maintenance and Landscaping Services in the following locations:

Chester Le Street, Consett, Gateshead, Hebburn, Hexham, Jarrow, South Shields, Stanley, South Tyneside.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Contract is 36 months from the 1.4.2018 to 31.3.21 with the option to extend for a further 12 months until 31.3.22.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot No: 5

II.2.2)Additional CPV code(s)

45112700 – DA13

II.2.3)Place of performance

NUTS code: UKC22

NUTS code: UKC23

II.2.4)Description of the procurement:

Grounds Maintenance and Landscaping Services in the following locations:

Sunderland, Houghton le Spring, Penshaw, Seaham, South Hetton, Washington, West Boldon.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Contract is 36 months from the 1.4.2018 to 31.3.21 with the option to extend for a further 12 months until 31.3.22.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot No: 6

II.2.2)Additional CPV code(s)

45112700 – DA13

II.2.3)Place of performance

NUTS code: UKC14

II.2.4)Description of the procurement:

Grounds Maintenance and Landscaping Services in the following locations:

Durham, Brandon, Crook, New Brancepeth, Sacriston.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Contract is 36 months from the 1.4.2018 to 31.3.21 with the option to extend for a further 12 months until 31.3.22.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot No: 7

II.2.2)Additional CPV code(s)

45112700 – DA13

II.2.3)Place of performance

NUTS code: UKC1

II.2.4)Description of the procurement:

Grounds Maintenance and Landscaping Services in the following locations:

Barnard Castle, Bishop Auckland, Darlington, Ferryhill, Hartlepool, Middlesbrough, Peterlee, Redcar, Saltburn By The Sea, Shildon, Spennymoor, Stockton On Tees, Trimdon, Willington, Wingate.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Contract is 36 months from the 1.4.2018 to 31.3.21 with the option to extend for a further 12 months until 31.3.22.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/08/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/08/2017

Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Subject to budget approval and board members discretion.

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Bernicia Group Ltd
Oakwood Way, Ashwood Business Park
Ashington
NE63 0XF
United Kingdom
Telephone: +44 1912383812

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/06/2017

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