Contract Hire of Grounds Maintenance Equipment – Tonypandy

15 October 2019

Contract Hire of Grounds Maintenance Equipment for use by the Parks, Streetcare and Cemetery Departments.

United Kingdom-Tonypandy: Grounds-maintenance equipment

2019/S 198-480566

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
United Kingdom
E-mail: purchasing@rctcbc.gov.uk
NUTS code: UKL15
Internet address(es):Main address: http://www.rctcbc.gov.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Hire of Grounds Maintenance Equipment within Rhondda Cynon Taff

Reference number: RCT/PSS/S188/19 (ITT Reference 77412)

II.1.2)Main CPV code

43325100

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Council are seeking to appoint a provider for the provision of Contract Hire of Grounds Maintenance Equipment for use by the Parks, Streetcare and Cemetery Departments within Rhondda Cynon Taff.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50530000
03100000
16311100
16500000

II.2.3)Place of performance

NUTS code: UKL15
Main site or place of performance:

Rhondda Cynon Taff

II.2.4)Description of the procurement:

Rhondda Cynon Taff County Borough Council are seeking to appoint a provider for the provision of Contract Hire of Grounds Maintenance Equipment for use by the Parks, Streetcare and Cemetery Departments within Rhondda Cynon Taff.

The Council is responsible for the management and maintenance of a wide range of parks, sports fields, landscaped sites and play areas, as well as the maintenance and upkeep of the Councils cemeteries.

The Procurement process will follow the principles of an Open Procedure conducted in accordance with the European Public Procurement Directives 2014, as implemented by the Public Contracts Regulations 2015.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The Contract may be subject to renewal at the Councils discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As per tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 11/11/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The term of this contract is for 5 years with a further option to extend for a period up to 12 months. The contract will be re-tendered subject to review.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

To access the tender including the full tender documentation you must express your interest in the ITT Ref: 77412 on

https://etenderwales.bravosolution.co.uk.

All communication for this tender will be conducted via the eTenderWales portal. It is the tenderers responsibility to ensure their contact details within eTenderWales are accurate.

The Procurement process will follow the principles of an Open Procedure conducted in accordance with the European Public Procurement

Directives 2014, as implemented by the Public Contracts Regulations 2015.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=95920

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As per the tender documents.

(WA Ref:95920)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
United KingdomInternet address: http://www.rctcbc.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/10/2019