Contract for International Secure Mail Services

Contract for International Secure Mail Services

Her Majesty’s Passport Office which is part of the Home Office, has a contract for international secure mail services.

United Kingdom-London: Mailing services

2017/S 023-039534

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Secretary of State for the Home Department
2 Marsham Street
United Kingdom
Contact person: Vincent Sheppard
Telephone: +44 2070350025
NUTS code: UKI11
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Secure ~Delivery International.

Reference number: HMPO2

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Her Majesty’s Passport Office (HMPO), which is part of the Home Office, has a contract for international secure mail services.

II.1.5)Estimated total value

Value excluding VAT: 18 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI1

II.2.4)Description of the procurement:

Her Majesty’s Passport Office (HMPO), which is part of the Home Office, has a contract for international secure mail services. This is due to expire in 2017 and will be re-competed.

HMPO would like to procure services for secure delivery to overseas locations. The primary objective of the upcoming tender is to maintain business continuity of a range of existing Secure Delivery services, including but not limited to:

— Deliver international centrally-printed passports and return supporting documents, securely and promptly, from the Organisation in the UK to international domestic addresses, Visa Application Centres,Embassies, other designated UK government locations worldwide and Government Offices in Overseas Territories and Gibraltar.

— Transfer international applications, securely and promptly, from Visa Application Centres, Embassies or other designated UK government locations worldwide, to HMPO sites in the UK.

— Transfer international applications, securely and promptly, from Government Offices in Overseas Territories, to a HMPO site in the UK.

All enquiries in connection with this competition should be submitted via The Authority’s e-sourcing tool at:

If you have not previously registered with us simply click on the Link above and complete/submit the form. You will then receive an email quoting your unique system username and password which will enable you to access all the relevant documentation via the opportunities link and also all future advertised further competition exercises via this system.

If you need assistance with registration please contact by-phone/email

0345 010 3503.

Once you have registered, please inform the Commercial Lead Vincent Sheppard on

This will enable the Home Office to attach you to the Tender area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/03/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/03/2017
Local time: 00:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

24 months.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Secretary of State for the Home Department
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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