Contract Management Software Tender

Contract Management Software Tender

University College London Hospitals NHS Foundation Trust would like to procure a contract management system. 2 Lots.

United Kingdom-London: IT services: consulting, software development, Internet and support

2020/S 160-391197

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: University College London Hospitals NHS Foundation Trust (UCLH)
Postal address: Floor 4B Maple House, 149 Tottenham Court Road
Town: London
NUTS code: UKI3 Inner London – West
Postal code: W1T 7NF
Country: United Kingdom
Contact person: Mr Martin Gibson
E-mail: martin.gibson2@nhs.net
Telephone: +44 2034475079
Internet address(es):Main address: http://www.uclh.nhs.uk

Address of the buyer profile: http://www.uclh.nhs.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=27c49bd6-6fdd-ea11-8104-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=27c49bd6-6fdd-ea11-8104-005056b64545

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

UCLH-2617 Contract Management Software (SaaS)

Reference number: DN492995

II.1.2)Main CPV code

72000000 IT services: consulting, software development, Internet and support

II.1.3)Type of contract

Services

II.1.4)Short description:

UCLH would like to procure a contract management system to support the commercial and contract management directorate support the Trust to manage a number of high level, high value contracts.

The solution will be expected to assist in contract management, including monitoring and recording performance management, financial management, relationship management and associated deliverables for the provision of the clinical and non-clinical services.

This opportunity is to be let in 2 lots.

— Lot 1: Private Patients Contract,

— Lot 2: PFI Contract.

UCLH reserves the right to let the lots individually, together or not at all.

Tenderers are required to clearly identify which lots they intend to bid for within their submission.

As part of the North Central London Sustainability and Transformation Partnership (NCLSTP) this contract may be made available to those organisations included within the NCLSTP.

https://www.northlondonpartners.org.uk/about/who-we-are.htm

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Private Patients Contract Management (Lot 1)

Lot No: 1

II.2.2)Additional CPV code(s)

72000000 IT services: consulting, software development, Internet and support

II.2.3)Place of performance

NUTS code: UKI3 Inner London – West

II.2.4)Description of the procurement:

The Trust would like to procure a contract management system to primarily manage the services agreement and associated schedules for the provision of the clinical and non-clinical services.

The Trust would also like to maintain a copy of the leases on the contract management system and receive notifications of any key dates within the leases.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

2 x 12 months based on satisfactory performance during the initial period.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

PFI Contract Management (Lot 2)

Lot No: 2

II.2.2)Additional CPV code(s)

72000000 IT services: consulting, software development, Internet and support

II.2.3)Place of performance

NUTS code: UKI3 Inner London – West

II.2.4)Description of the procurement:

UCLH are mid-way through a 40-year PFI (Private Finance Initiative), Project with Healthcare Management (UCLH) Ltd, (HMU).

The Project funded, designed and now operates the PFI element of the UCLH Estate, i.e. The Tower, The Podium and Elizabeth Garrett Anderson Wing. Both the Soft and hard Facilities Management Services (FM) are provided by HMU through their FM service partner. There is a Non PFI Estate and at this time, the Non PFI Estate does not fall within the scope of this tender but may be added at a later stage.

The nature of PFI’s includes a large volume of documentation relating to the project and the process for managing the operational and financial performance of the contracts are complex and extensive with many of the processes being time critical. Therefore UCLH is looking for a contract management system that would have capacity to support a project of the size and complexity of the UCLH PFI project.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

2 x 12 months based on satisfactory performance during the initial period.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: UCLH NHS Foundation Trust
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/08/2020