Contract for Orthodontic Materials and Consumables

The scope of this contact includes the provision of orthodontic materials and consumables, the provision of training and documentation as a minimum with other consumables as required.

United Kingdom-London: Orthodontic devices

2014/S 234-411720

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University College London Hospitals NHS Foundation Trust
250 Euston Road
For the attention of: Lewis Claude
NW1 2PG London
UNITED KINGDOM
Telephone: +44 1216871350
E-mail: claude.lewis@healthtrusteurope.com
Fax: +44 1216871345

Internet address(es):

General address of the contracting authority: https://healthtrusteurope.bravosolution.co.uk

Address of the buyer profile: https://healthtrusteurope.bravosolution.co.uk

Electronic access to information: https://healthtrusteurope.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://healthtrusteurope.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health
Other: Please refer to Section II.1.5

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for Orthodontic Materials and Consumables for the benefit of University College London NHS Foundation Trust.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: University College London Hospitals NHS Foundation Trust, 250 Euston Road, London, NW1 2PG.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Health Trust Europe LLP (HTE) acting as a provider of procurement services on behalf of University College London Hospitals NHS Foundation Trust is seeking to award a contract for Orthodontic Materials and Consumables.
The scope of this contact includes the provision of orthodontic materials and consumables, the provision of training and documentation as a minimum with other consumables as required. Such materials and consumables will include:
— Brackets,
— MBT prescription,
— Available uncoated and adhesive pre-coated (no cost differential),
— Bands,
— MBT prescription,
— Available plain and with pre-welded attachments,
— Bondable tubes,
— MBT prescription,
— Available coated and adhesive pre-coated (no cost differential),
— Other materials should be available when required for clinical purposes.
Provision of training — It is expected that the successful bidder will support the training of all members of staff and postgraduates on their products, use of products and new developments. The successful bidder may supply new materials for training purposes.
Provision of support for clinical studies — It is expected that the successful bidder will support research and development with the provision of materials for research, clinical trials and laboratory studies.
The resultant contract arising from this procurement will be entered into between University College London Hospitals NHS Foundation Trust and the successful bidder.
Please note additional information is given about this tender exercise at Section VI.3).

II.1.6)Common procurement vocabulary (CPV)

33135000, 33141830, 33134000, 33130000, 33133000, 33138100, 33141810, 33138000, 24952100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contracting Authority cannot guarantee volumes, for this new contract. Please also note the estimated value (140 000 GBP per annum) identified is only a representation of one years historic spend and should only be treated as an indication of the potential value.
Estimated value excluding VAT:
Range: between 0 and 140 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial period of the Framework will be 2 years with the option to extend the contract by a further 1 + 1 years (2 years), making a maximum length of 4 years.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 10.4.2015. Completion 9.4.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee may be required in certain circumstances. See the Pre-Qualification Questionnaire and Invitation to Tender for further information.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any legal form which results in joint and several liability amongst its constituent economic operators.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A supplier may be disqualified in accordance with Regulation 23 of the Public Contracts Regulations 2006. Details are provided in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: HTE may request such information as may be requested pursuant to Regulation 24 of the Public Contracts Regulations 2006. Details are provided in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
HTE may request such information as may be requested pursuant to Regulation 25 of the Public Contracts Regulations 2006. Details are provided in the Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SF049666

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

31.12.2014 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The contract as defined in this notice will be entered into by UHCW (and the Supplier(s)) acting as a central purchasing body on behalf of the NHS and other contracting authorities as identified in Section II.1.5. HTE has been appointed by UHCW as its agent to carry out certain procurement and logistics functions in relation to this contract. Any contracting authority wishing to access the contract may only do so with permission from HTE. The contract conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding an Activity Based Income Charge, payable by the supplier(s) to HTE management charge, which may be applied to purchases made under the contract awarded. Further details will be made available via the contract documentation and information released during the course of the tender process. If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet and may be through the medium of an electronic reverse auction.
Submission of expressions of interest and procurement specific information:
This exercise will be conducted on the HTE portal. Candidates wishing to be considered must register their expression of interest as follows:

Register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk Login to the portal with the username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant PQQ/ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTS page. You can access any attachments by clicking Buyer Attachments (if required in III.2.1.1.ii) in the PQQ/ITT Details box. Follow the on-screen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the e-Tendering Help Desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.12.2014