Contract for the Provision of Custodial Services

Contract for the Provision of Custodial Services

The services will be provided at the facilities on a 24/7 hours per day, 365/366 every day of the year basis. There may also be the requirement to provide services and staffing from some temporary custody facilities, for such events as the Reading Festival, Royal Ascot and Henley Regatta.

United Kingdom-Kidlington: Public law and order services

2014/S 083-144710

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thames Valley Police
Contracts Department, Thames Valley Police Headquarters, Oxford Road
Contact point(s): Mrs Viv Millward
OX5 2NX Kidlington
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.thamesvalley.police.uk

Further information can be obtained from: Bluelight ProContract
Internet address: www.bluelight.gov.uk

Tenders or requests to participate must be sent to: Bluelight ProContract
Internet address: www.bluelight.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Provision of Custodial Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: It is anticipated that the services required will operate from eight existing Custody Suites throughout the Thames Valley Police area. Services may also be required at such additional or alternative secure detention facilities operated by Thames Valley Police over the term of the contract.
The services will be provided at the facilities on a 24/7 hours per day, 365/366 every day of the year basis. There may also be the requirement to provide services and staffing from some temporary custody facilities, for such events as the Reading Festival, Royal Ascot and Henley Regatta as well as unplanned events.
At this stage, no detail can be provided on the specific locations at which services for these can be provided.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

It is the intention of Thames Valley Police to tender for the provision of custodial services within the Thames Valley Police area, (Oxfordshire, Buckinghamshire and Berkshire.
Currently this comprises 8 custody suites/170 cells.
Initially the scope of Custodial Services will be the provision of Detention Officers, although the contract will allow for innovation and review during its’ lifetime.
It is anticipated that the initial duration of the contract will be 4 years, with the option for the Contracting Authority to extend for a further period of up to 3 years, in increments of 12 months, giving a potential, overall contract duration of 7 years.

II.1.6)Common procurement vocabulary (CPV)

75242000, 75231200, 75241000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See Section II.1.5 above
Estimated value excluding VAT:
Range: between 15 000 000 and 30 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: It is anticipated that the initial duration of the contract will be 4 years, with the option for the Contracting Authority to extend for a further period of up to 3 years, in increments of 12 months, giving a potential, overall contract duration of 7 years.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As described in the Information for Tenderers and/or the Invitation to Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the Information for Tenderers and/or the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As described in the Information for Tenderers and/or the Invitation to Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Questionnaire (PQQ). The PQQ will be issued to applicants on receipt of a Request to Participate in the competition. Requests to Participate must be sent through the Bluelight e-tendering system. The completed PQQ must be received back by no later than noon on Friday 30.5.2014.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As stated in the PQQ
Minimum level(s) of standards possibly required: As stated in the PQQ

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Information and formalities necessary for evaluating if requirements are met:
As stated in the PQQ.
Minimum level(s) of standards possibly required:
As stated in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This service will require the deployment of civilian detention officers for whom knowledge of and compliance with the Police and Criminal Evidence Act (PACE) and its associated codes of practice and also the Safer Detention and Handling of Persons in Police Custody Guidance is essential.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As stated in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

A Supplier Information Day will be held on 15.5.2014 to which a maximum of 3 representatives from each company which has expressed an interest will be invited. If you wish to attend please email through the Bluelight system, (as described below) the names of your proposed attendees, by Thursday 8.5.2014 at midday and further instructions will be forwarded.

The Contracting Authority reserves the right not to award a contract. The Contracting Authority is not liable for any costs incurred by those expressing an interest in and/or tendering for this contract. All applications and enquiries should be made through the Bluelight ProContract etendering portal www.bluelight.gov.uk.

If not already registered on the Bluelight ProContract eTendering system, suppliers/contractors will need to do so by going to www.bluelight.gov.uk and clicking on the ‘Register Company’ link in the Supplier menu, and filling in the company registration form.

It is free to register on the system and there are no subscription charges or additional costs for using the system.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful Tenderers to challenge the award decision before the contract is entered into.
Information about the Lodging of Appeals may be obtained from the Head of Procurement via the Bluelight ProContract etendering system at the appropriate time.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.4.2014