Contract Provision for Reactive Maintenance and Small Works

Contract Provision for Reactive Maintenance and Small Works

Contract for Reactive Maintenance and Small Works to a variety of Social Services establishments within Caerphilly County Borough.

Procurer reference: CCBC/PS1111/12/MO
Value of tender: £Undisclosed
Is this notice funded by the Welsh European Funding Office (WEFO)?
Contract Type
Name of the organisation
Caerphilly County Borough Council
Contact Name
Mr Michael O’Leary
Procurement Services, Ty Penallta, Tredomen Park, Ystrad Mynach, Hengoed,
CF82 7PG
01443 864705
01443 863167
Web Address
Type of works contract
Execution, by whatever means of a work
Is it a framework agreement?
Title of the contract
Contract Provision for Reactive Maintenance and Small Works
Description of the contract

Contract for Reactive Maintenance and Small Works to a variety of Social Services establishments within Caerphilly County Borough.

The contract will be for two years with a one year extension option.

The contract will be let incorporating a series of Lots.

Place / site of work / delivery
Caerphilly County Borough Council

Classification of contract (CPV codes)
50000000 – Repair and maintenance services.
50700000 – Repair and maintenance services of building installations.
50710000 – Repair and maintenance services of electrical and mechanical building installations.
50720000 – Repair and maintenance services of central heating.
50800000 – Miscellaneous repair and maintenance services.
45000000 – Construction work.
45300000 – Building installation work.
45310000 – Electrical installation work.
45311000 – Electrical wiring and fitting work.
45311100 – Electrical wiring work.
45311200 – Electrical fitting work.
45315000 – Electrical installation work of heating and other electrical building-equipment.
45317000 – Other electrical installation work.
45330000 – Plumbing and sanitary works.
45332000 – Plumbing and drain-laying work.
45332200 – Water plumbing work.
45332300 – Drain-laying work.
45332400 – Sanitary fixture installation work.
45400000 – Building completion work.
45410000 – Plastering work.
45420000 – Joinery and carpentry installation work.
45421000 – Joinery work.
45421100 – Installation of doors and windows and related components.
45421110 – Installation of door and window frames.
45421111 – Installation of door frames.
45421112 – Installation of window frames.
45421120 – Installation of thresholds.
45421130 – Installation of doors and windows.
45421131 – Installation of doors.
45421132 – Installation of windows.
45421140 – Installation of metal joinery except doors and windows.
45421150 – Non-metal joinery installation work.
45421152 – Installation of partition walls.
45422000 – Carpentry installation work.
45422100 – Woodwork.
45430000 – Floor and wall covering work.
45431000 – Tiling work.
45431100 – Floor-tiling work.
45431200 – Wall-tiling work.
45432000 – Floor-laying and covering, wall-covering and wall-papering work.
45432100 – Floor laying and covering work.
45432110 – Floor-laying work.
45432111 – Laying work of flexible floor coverings.
45432114 – Wood flooring work.
45432130 – Floor-covering work.
45432210 – Wall-covering work.
45440000 – Painting and glazing work.
45441000 – Glazing work.
45442100 – Painting work.
45442110 – Painting work of buildings.
45442120 – Painting and protective-coating work of structures.
45442121 – Painting work of structures.
45442180 – Repainting work.
45442190 – Paint-stripping work.
45442300 – Surface-protection work.
50721000 – Commissioning of heating installations.

Contract Length
Period in month/s
Contract will be awarded based on:

Most economically advantageous tender in terms of:Criteria as detailed in the contract documents

SECTION IV: Administrative Information

Instructions to suppliers

Restricted Procedure two stage process

Pre-Qualification Questionnaire (PQQ) and invitation to Tender (ITT)

The contract will incorporate a series of Lots e.g Electrical Works, Plumbing, Flooring, Windows&Doors, Kitchen/Laundry equipment maintenance and General Builder (Carpentry, Painting/Decorating, Roofing, Bricklaying, Groundwork and Tiling.

This tender process will be undertaken utilising Caerphilly County Borough Council’s Proactis Plaza e-tendering system. Therefore, organisations are register their interest by registering onto the system using the directions below (to register and access tender documents)

1. Log in to the Proactis Plaza E-Sourcing Portal at

2. Click the “Register Now” button at the bottom of the window

3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.

4. Please make a note of the Organisation ID and User Name, then click “Register”.

5. You will then receive an email from the system asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

6. Please enter the information requested, click “Next” and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.

8. Accept the Terms and Conditions and then click “Next”. This takes you in to the Welcome window.

9. In the “Welcome” window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click “Done” and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, then search for New Opportunities. Click on the “ID” of the relevant opportunity and then click to register your interest on the relevant button. Click the “Requests from Buyers” command in the Opportunities area. This will take you to the list of current opportunities available to you.

12. Click the Project ID that relates to this notice, this will take you into the Tender Request.

13. Note the closing date for completion of the relevant project. Please review the “Items” tab and the Documents tab as there will be information relating to the project held here.

14. You can now either “Create a Response” to, or “Decline” this opportunity.

A supplier guide is available via the portal detailing how to use the Proactis Plaza system

All queries are to be made via the messaging sysem on the Proactis portal.

Reference Number
Deadline Date
Deadline date refers to
Return of Pre Qualification Questionnaire
Does this contract relate to a Project / Programme funded by EU funds?
Community Benefits apply to this contract, Further details:
Will be included as a Non-core element. Full details are contained within the tender documents.