Contract for the Provision of Handy Persons and Adaptation Services

Contract for the Provision of Handy Persons and Adaptation Services

Cheshire East Borough Council is inviting tenders to provide a borough-wide Handyperson and Minor Adaptations service for practical support to older and disabled home owners and private tenants people to carry out minor adaptations, preventative tasks and small repairs.

United Kingdom-Sandbach: Repair and maintenance services of building installations

2014/S 053-088487

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire East Borough Council
Procurement, Westfields, Middlewich Road
For the attention of: Mrs Janet Ellison-Jones
CW11 1HZ Sandbach
UNITED KINGDOM
Telephone: +44 1270686456
E-mail: janet.ellison-jones@cheshireeast.gov.uk

Internet address(es):

General address of the contracting authority: www.cheshireeast.gov.uk

Further information can be obtained from: Cheshire East Borough Council
Operators are required to register and download ITT documentation via the Chest at www.thechest.nwce.gov.uk – the project reference is NWCE-9AMHMN.
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cheshire East Borough Council
Operators are required to register and download ITT documentation via the Chest at www.thechest.nwce.gov.uk – the project reference is NWCE-9AMHMN.

Tenders or requests to participate must be sent to: Cheshire East Borough Council
Operators are required to register and download ITT documentation via the Chest at www.thechest.nwce.gov.uk – the project reference is NWCE-9AMHMN.
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Provision of Handy Persons and Adaptation Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Cheshire East.
NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cheshire East Borough Council is inviting tenders to provide a borough-wide Handyperson and Minor Adaptations service for practical support to older and disabled home owners and private tenants people to carry out minor adaptations, preventative tasks and small repairs, enabling them to continue living independently in their own home.
The contracting authority considers that this contract may be suitable for economic operators that are Voluntary, Community, Faith, Sector (VCFS).
For the avoidance of doubt, the contracting authority points out that no weight will be attached to whether or not an economic operator is a VCFS organisation in selecting economic operators to submit tenders or in assessing the most economically advantageous tender.
II.1.6)Common procurement vocabulary (CPV)

50700000, 44100000, 85000000, 45341000, 50800000, 85311100, 85323000, 98000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Cheshire East Borough Council is inviting tenders to provide a borough-wide Handyperson and Minor Adaptations service for practical support to older and disabled home owners and private tenants people to carry out minor adaptations, preventative tasks and small repairs, enabling them to continue living independently in their own home.
The Handyperson and Minor Adaptations service is well established in Cheshire East, and is currently delivered directly by the Council as part of the Strategic Housing service. The service has undergone a process of transformation, to streamline the service, ensure a consistent borough-wide service, and deliver efficiencies.
A comprehensive review of the Strategic Housing service is underway, and following completion of the first phase of the review we are now looking for a single provider to deliver the Handyperson and Minor Adaptations service across Cheshire East.
The Handyperson and Minor Adaptations service will:
— Carry out minor adaptations under the value of 1 000 GBP (such as grab rails, hand rails and half-steps) to the homes of older and disabled service users to enable independent living, prevent admission to hospital or residential care, and/or to facilitate timely discharge from hospital;
— Fit key safes to service users’ homes to enable them to receive care at home;
— Carry out home safety assessments and provide information and advice about remedial action and services available to improve safety in the home; and
— Carry out general handyperson tasks such as small repairs and practical tasks in and around the home, to prevent falls and other accidents and promote general well-being in the home environment.
The contract will commence on 14.7.2014 for an initial contract period of 3 years and has the option to extend for up to a further 2 year period. The contract value within this notice includes for the minimum to the maximum possible contract period.
This framework agreement / contract will be open for use by Cheshire East Borough Council and all Cheshire East Borough Council subsidiary and associated companies, including, but not limited to: Tatton Park Enterprises Ltd; East Cheshire Engine of the North; Ansa Environmental Services Ltd; Orbitas, Bereavement Services Ltd; Co-Socious Ltd and Everybody Sports and Recreational Trust Ltd (Trading as Everybody Ltd) and any other wholly or partly owned companies created by Cheshire East Borough Council.
Estimated value excluding VAT:
Range: between 420 000 and 700 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial period is 14.7.2014 to 13.7.2017 (with 2 x 12 month options to extend – therefore options maybe taken up for the period 14.7.2017 to 13.7.2018 and 14.7.2018 to 13.7.2019). The options will be exercised at the discretion of the Council.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Determined in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Determined in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
In the case of consortium bids, the contracting authority reserves the right to require any consortium the authority awards a contract to, if it is justified for the satisfactory performance of the contract, to name a lead partner with whom it can contract, or alternatively, to form a single legal entity before entering into, or as a term of, the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Social Value: The Council is committed to ensure wider social and community benefits are achieved in the course of all its commissioning and procurement activities. In accordance with this, suppliers are required to work with the Council towards achieving such aims.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT documents.
Minimum level(s) of standards possibly required: Insurance Requirements:
The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
Public Liability 5 000 000 GBP
Employers Liability 10 000 000 GBP
Professional Indemnity Liability 1 000 000 GBP
As detailed in the ITT documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the ITT documents.
Essential criteria as outlined within the Business Questionnaire within the ITT documents.
Minimum level(s) of standards possibly required:
Tenderers must successfully pass all sections within the Business Questionnaire within the ITT documents before being evaluated further.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NWCE-9AMHMN
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contract term will commence on 14.7.2014 and will be for an initial period of 3 years with 2 x 12 month options to extend, subject to annual review, satisfactory performance and future funding allocations and will be exercised at the sole discretion of the council.
In order to participate, providers must register, complete and upload completed ITT documentation and submit this via the Chest at http://www.thechest.nwce.gov.uk/ – the project reference on The Chest is NWCE-9AMHMN – the time limit for returning the completed ITT submission is 17.4.2014 at 12:00.

The value given in this notice are estimations only. The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.
The Council notes that the award of the contract will involve a transfer of employment undertakings pursuant to the Transfer of Undertakings (Protection of Employment) Regulations 2006, and TUPE information and details are included in the ITT documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Cheshire East Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:4.3.2014