Contract for Replacement of Portmaster Software

Portsmouth City Council is seeking to procure a contract for the replacement of Portmaster software, along with an associated maintenance.

United Kingdom-Portsmouth: Industry specific software package

2016/S 050-082104

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2BJ
UNITED KINGDOM
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31Internet address(es):Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/portsmouthcc/aspx/home

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Portmaster Software (Ships Services and Operational Costs).

II.1.2)Main CPV code

48100000

II.1.3)Type of contract

Services

II.1.4)Short description:

Portsmouth City Council (the Council) is seeking to procure a contract for the replacement of Portmaster software, along with an associated maintenance/support contract for Portsmouth International Port.

The Council is looking to award a contract for the replacement system along with an associated maintenance/support contract for an initial 5 year period with option to extend in increments to be agreed, subject to agreement and performance of both parties, to a maximum term of 8 years.

The Council is targeting to have awarded the contract by 20.10.2016 with a subsequent commencement date of 1.12.2016.

Tender documentation can be accessed via the Council’s e-sourcing system In-Tend at the following web address:https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.1.5)Estimated total value

Value excluding VAT: 310 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

60640000

48000000

48150000

48170000

48217000

48332000

63726600

30196000

II.2.3)Place of performance

NUTS code: UKJ31

II.2.4)Description of the procurement:

The current Portmaster system is a bespoke system written for Portsmouth International Port in the early 1990’s.

Portsmouth International Port is now looking to replace the Ship Movements and Operational Costs areas of the system with a new system which will need to perform a similar function but also have some additional functionality. Please note that this project does not include any freight elements.

Ship Movements captures activity associated with the movement of ships such as: ship details, berthing services, pilotage and movement details. However the system is not required to be a full vessel tracking system (VTS) and does not hold records of movements for such vessels as Isle of Wight Ferries, Gosport Ferries or any naval movements or naval berths.

Operational Costs captures data to allow the export of sales orders to the Port’s separate finance system, along with associated reporting and maintenance.

The system is used by up to approximately 20 concurrent users.

The Council is looking to award a contract for the replacement of these areas of the system along with an associated maintenance/support contract for a 5 year period with option to extend in increments to be agreed, subject to agreement and performance of both parties, to a maximum term of 8 years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 310 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

As defined within the pre-qualification documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As defined within the pre-qualification documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As defined within the pre-qualification documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As defined within the pre-qualification documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As defined within the pre-qualification documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/04/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/04/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

April 2021.

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
London
WC2A 2LL
UNITED KINGDOM
Telephone: +44 2079476000Internet address:https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/03/2016