Contract for the supply of a hosted IT software system

Contract for the supply of a hosted IT software system

The requirement is for a web-based, hosted IT software solution to manage clinical research studies across a network of NHS Trusts in the North East of England and Cumbria.

United Kingdom-Newcastle upon Tyne: Computer-related services

2014/S 060-101299

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Newcastle upon Tyne Hospitals NHS Foundation Trust
Freeman Hospital, High Heaton
For the attention of: Owen O Reilly
NE7 7DN Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912137644
E-mail: owen.oreilly@nuth.nhs.uk
Fax: +44 1912231051

Internet address(es):

General address of the contracting authority: http://www.newcastle-hospitals.org.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: NHS Foundation Trust
I.3)Main activity

Health
Other: NHS Foundation Trust
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for the supply of a hosted IT software system for managing clinical research studies.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: The Newcastle upon Tyne Hospitals NHS Foundation Trust, The Freeman Hospital, Freeman Road, High Heaton, Newcastle upon Tyne, NE7 7DN.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The requirement is for a web-based, hosted IT software solution to manage clinical research studies across a network of NHS Trusts in the North East of England and Cumbria.
The Newcastle upon Tyne Hospitals NHS Foundation Trust hosts a Local Clinical Research Network (LCRN) and member NHS Trusts in that network will utilise the system. There will also be a requirement to upload and download information from other research systems used by network member NHS Trusts, other LCRNs and the National Institute of Health Research (NIHR) CRN.
II.1.6)Common procurement vocabulary (CPV)

72500000, 48000000, 48814400, 48517000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluation if the requirements are met: Interested economic operators are required to request and complete a pre-qualification questionnaire (PQQ) from the contact detailed in I.1, no later than the date shown in IV.3.3).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluation if the requirements are met: Interested economic operators are required to request and complete a pre-qualification questionnaire (PQQ) from the contact detailed in I.1, no later than the date shown in IV.3.3).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluation if the requirements are met: Interested economic operators are required to request and complete a pre-qualification questionnaire (PQQ) from the contact detailed in I.1, no later than the date shown in IV.3.3)
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T/14/354.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.4.2014 – 14:00
IV.3.4)Time limit for receipt of tenders or requests to participate

23.4.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

24.3.2014