Contract for Supply of Promotional Products and Clothing

Contract for Supply of Promotional Products and Clothing

Lot 1 – Promotional Products. Lot 2 – Clothing.

PURCH1068 Provision of a Framework Agreement for the Provision of Promotional Products and Clothing


1 Authority Details


Authority Name and Address

University of Glasgow

Procurement Office, Level 4, Gilbert Scott Building, University Avenue,


G12 8QQ


Jade Keegan, Quoting Ref: PURCH1068

+44 1413305476

+44 0000000000
Tender documents available from Public Contracts Scotland
Documents to be returned via Public Contracts Scotland


Address from which documentation may be obtained

Tender documents available from Public Contracts Scotland

University Avenue,


+44 0000000000

+44 0000000000


Completed documents must be returned to:

Documents to be returned via Public Contracts Scotland


+44 0000000000

+44 0000000000

2 Contract Details



PURCH1068 Provision of a Framework Agreement for the Provision of Promotional Products and Clothing


Description of the goods or services required

On Behalf of Glasgow University Heritage Retail Ltd –

PURCH1068 Provision of a Framework Agreement for the Provision of Promotional Products and Clothing. Agreement Start Date – 30th June 2014. Agreement End Date – 29th June 2017.

The above requirement is divided into a number of Lots. The specifications are set out as follows

Lot 1 – Promotional Products

Lot 2 – Clothing

You may one or both lots. Please ensure you indicate clearly on your tender response which Lots you are applying for.

Glasgow University Heritage Retail Limited (GUHRL) has a turnover in excess of £500,000 per year. The company runs two retail outlets – the University Gift Shop and The Hunterian shop, a website, wholesale supply to approved resellers such as John Smith Bookshop and a large internal economy at the University supplying stationery and gifts for conferences, events, giveaways, promotions and corporate giving. All company profit is donated to the University.

This tender comprises two lots which together make-up the bulk of items sold by GUHRL. Items in both lots are sold direct to students and the public through our retail outlets, and sold internally to University departments. We carry both a standard range of University branded product and have products made-to-order for departments working to strict budgets and tight deadlines. As such speed and quality of service are important to us, as is clear communication and the ability to work to the guidance in the University visual identity.

Tender documents available from Public Contracts Scotland.

Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.


Notice Coding and Classification

149999 other Clothing
199999 other Facilities and Management Services

150 Glasgow & Strathclyde


Total quantity or scope of tender

3 Conditions for Participation


Minimum standards and qualification required

See Tender Docs.

4 Administrative Information


Type of Procedure

Single stage – Any candidate may submit a tender.


Reference number attributed to the notice by the contracting authority



Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
    17-06-2014  Time  12:00

c) Estimated award date 30-06-2014


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

5 Other Information


Additional Information

Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.

Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.

Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.

Freedom of Information

The Freedom of Information (Scotland) Act 2002, which came into force on 1 January 2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.

As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as “confidential” or “commercial in confidence” to enable it to be protected from disclosure.

University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.

Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.

(SC Ref:306496)


Additional Documentation

PURCH1068 – Framework_Agreement_for_Purchase_of_Goods
Selection questions
PURCH1068 GUHRL Promotional Merchandise Tender – Lots 1 2
PURCH1068 – Schedule 2A – Scope and Specification


Publication date of this notice