Contract to Deliver SPECTRA Festival of Light 2020

To manage all operational and promotion activity to ensure SPECTRA is delivered in February 2020.

United Kingdom-Aberdeen: Festival organisation services

2019/S 105-256220

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
United Kingdom
Telephone: +44 1467530600
E-mail: cpscityshire@aberdeencity.gov.uk
NUTS code: UKM50

Internet address(es):Main address: http://www.aberdeencity.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract to Deliver SPECTRA Festival of Light 2020

II.1.2)Main CPV code

79953000

II.1.3)Type of contract

Services

II.1.4)Short description:

Aberdeen City Council are seeking an experienced and qualified arts/events organisation or consortium to manage all operational and promotion activity to ensure SPECTRA is delivered in February 2020. Scope of work includes all bookings and scheduling for artists/ work, planning, risk management, marketing, fundraising, education, community outreach and training as well as onsite events management. Contract will run for 1 year from August 2019, with the option to extend for a further 4 periods, each period being a 1 year duration.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79953000

II.2.3)Place of performance

NUTS code: UKM50

Main site or place of performance:

Aberdeen City Centre, within the boundaries of Aberdeen City Council government area, Scotland, Great Britain.

II.2.4)Description of the procurement:

The services are being procured using a competitive open process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 05/08/2019

End: 04/08/2020

This contract is subject to renewal: yes

Description of renewals:

The Council shall have the sole option of extending the contract for a further period of up to 4 years after the expiry of the initial term, this being for a period of 1 year, plus 1 year,plus 1 year and plus 1 year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulations 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

No requirements relating to enrolment on professional or trade registers.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

List and brief description of selection criteria:

This section refers to questions in Section B (Economic and Financial Standing), Part IV of the ESPD Scotland.

In respect of a Consortium, each and every Consortium Member must meet the minimum economic and financial standing selection criteria in its own right or through its reliance on a Reliance Entity in order for the Consortium to achieve a pass. For the avoidance of doubt, if a Consortium consists of multiple entities of which one or all of those entities individually fail to meet the minimum criteria, their combination will not be deemed to have sufficient financial and economic standing in combination to pass.

Minimum level(s) of standards required:

4B.1.2 Bidders are required to provide their yearly and average turnover for the last 3 years.

4B1.3 Where available, tenderers, Consortium Members or their Reliance Entities (where applicable) should provide links to an electronic copy of the relevant audited financial statements or other such documentation the Tenderer is offering as means of proof.

4B.3 Where turnover information is not available for the time period requested, the tenderer will be required to state the date which they were set up or started trading.

4B.5.1a to 4B5.2 — It is a requirement of this contract that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

— employers liability insurance to the value of 5 000 000 GBP (for each and every occurrence),

— public liability (third party) insurance to the value of 10 000 000 GBP (for each and every occurrence),

— professional indemnity insurance to the value of 10 000 000 GBP (for each and every occurrence).

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the service/supplies as described.

Minimum level(s) of standards possibly required:

4C.1 — Tenderers will be required to provide examples of works carried out in the past 5 years that demonstrate that they have the relevant experience to deliver the work as described in Part II.1.4 of the OJEU Contract Notice and tender documents.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/07/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/07/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=585295

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Council is committed to carrying out its activities in a responsible and sustainable manner, this includes considering how it can improve the economic, social and environmental well-being of the area through its procurement decisions.

The following have been identified as community benefit objectives in relation to this contract:

— community engagement and community empowerment,

— collaborative working,

— engagement of 3^rd Sector organisations,

— promoting fair work practices/the living wage,

— education; employability and skills training,

— providing positive improvements to the city’s well-being; socially, economically and environmentally.

The successful tenderer will be expected to assist the Council in furthering these objectives in relation to the contract, committing to delivering and reporting on community benefits which will be monitored as a KPI during ongoing contract management.

(SC Ref:585295)

VI.4)Procedures for review

VI.4.1)Review body

Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
United Kingdom
Telephone: +44 1467530600
E-mail: cpscityshire@aberdeencity.gov.ukInternet address: http://www.aberdeencity.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/05/2019