Contractor’s Framework Agreement Essex
Lot 1: for contracts to be called off the Framework where payment to the contractor under the contract is indicated to be of a value of up to 4,999,999 GBP.
United Kingdom-Billericay: Construction work
2013/S 169-292498
Contract notice
Works
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Swan Housing Association Ltd
Pilgrim House High Street, Essex
CM12 9XY Billericay
UNITED KINGDOM
Telephone: +44 2087483020
E-mail: regeneration@swan.org.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Swan New Homes
Swan Housing Association Ltd, Pilgrim House High Street, Essex
CM12 9XY Billericay
UNITED KINGDOM
Swan Commercial Services Limited
Swan Housing Association Ltd, Pilgrim House High Street, Essex
CM12 9XY Billericay
UNITED KINGDOM
Vivo Support Services
Swan Housing Association Ltd, Pilgrim House High Street, Essex
CM12 9XY Billericay
UNITED KINGDOM
Hera Management Services Limited
Swan Housing Association Ltd, Pilgrim House High Street, Essex
CM12 9XY Billericay
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Contractor’s Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Main site or location of works, place of delivery or of performance: UKH23 Hertfordshire;
UKH3 Essex;
UKI London;
UKI1 Inner London;
UKI2 Outer London;
UKJ4 Kent.
NUTS code UKI,UKH3
Main site or location of works, place of delivery or of performance: UKH23 Hertfordshire;
UKH3 Essex;
UKI London;
UKI1 Inner London;
UKI2 Outer London;
UKJ4 Kent.
NUTS code UKI,UKH3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 12
Duration of the framework agreement
Number of participants to the framework agreement envisaged: 12
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 200 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Swan Housing Group operates predominantly in the South East of England. The parent undertaking in Swan Housing Group is the Authority which is an industrial and provident society and Registered Provider. The procurement process is being led by the Authority for itself and on behalf of other members of the Swan Housing Group including:
— Swan New Homes;
— Swan Commercial Services Limited;
— Vivo Support Services; and
— Hera Management Service Limited.
The Authority currently develops affordable rented projects, low cost home ownership projects, intermediate rent and key worker accommodation as well as properties for sale.
The Authority wishes to procure a framework from which contracts can be called off and awarded to contractors appointed on the framework. It is envisaged such contracts will be for the provision to the Authority of a range of new build and refurbishment works. The proposed framework agreement will be for a term of four years.
It is the Authority’s intention that the Contractor’s Framework will be divided into three Lots based on three different banded contract values:
Lot 1: for contracts to be called off the Framework where payment to the contractor under the contract is indicated to be of a value of up to 4,999,999 GBP
Lot 2: for contracts to be called off the Framework where payment to the contractor under the contract is indicated to be of a value between 5,000,000 GBP and 19,999,999 GBP
Lot 3: for contracts to be called off the Framework where payment to the contractor under the contract is indicated to be of a value of 20,000,000 GBP or more.
A prospective bidder can bid for one Lot, two of the Lots or all three of the Lots. A prospective bidder is only required to complete one PQQ Response even where it is bidding for more than one Lot.
The framework will be available to the following such that each of the following will be entitled to directly call off contracts from the framework:
1. the Authority and all other members of the Swan Housing Group from time to time (including all subsidiary undertakings of Swan Housing Association Ltd); and
2. any entitles which fall into either of the following categories and which are permitted by the Authority to call off contracts from the framework from time to time: (a) any joint venture entities (whether companies, limited liability partnerships or otherwise) in which any member of the Swan Housing Group participates from time to time (whether as a shareholder, member or otherwise); (b) any developer or contractor which is involved in a particular project in which a member of the Swan Housing Group is also involved (for example, where a developer has received or is due to receive funding from a member of the Swan Housing Group to develop a particular scheme.
As a guide, under the framework the Authority intends to develop in the region of 500 homes over the next 12 months and the Authority anticipates the development programme will be in excess of 500 homes per year over the next 2 years. The homes will be built within the London Thames Gateway area and Essex. The Authority’s anticipates that contracts will be called off from the framework in relation to current large regeneration schemes based at the Authority’s developments at Blackwall Reach, Poplar and Craylands in Basildon, Essex. At this stage it is only possible to provide an indicative value for the work that may be called off from the framework. As an estimate only the Authority consider the framework value may be 50,000,000 GBP per year for the four year framework term.
Prospective bidders should note that the Authority’s intention is that under the framework contractors will be invited to compete in a mini tender competition for every contract it wishes to call off. For the avoidance of doubt, the Authority is under no obligation to award contracts to any or all appointed individual contractors.
The Authority would like to attract contractors with extensive experience of the Registered Provider market, with a commitment to quality and customer service, and knowledge of the Home and Communities Agency design and quality standards.
At this stage the detail provided in this A3 is only indicative of the Authority’s current thinking and the provision of this detail is not a commitment by the Authority to call off contracts from the framework at all or for particular developments or projects. The Authority does not and cannot guarantee the level or value of work which will be commissioned from the framework, or any contract called off the framework, by the Authority or any entities or in total.
Subject to receipt of the required number of qualifying and acceptable bids the Authority is minded to shortlist the following number of bidders to invite to tender for the respective Lots:
Lot 1: eight bidders to be shortlisted for the invitation to tender stage;
Lot 2: eight bidders to be shortlisted for the invitation to tender stage;
Lot 3: eight bidders to be shortlisted for the invitation to tender stage.
Following the evaluation of tender submissions by the shortlisted tenderers the Authority is minded to appoint the following number of contractors on to the framework in relation to the respective lots, subject to the receipt of the required number of qualifying and acceptable bids:
Lot 1: a minimum of two and a maximum of four contractors;
Lot 2: a minimum of two and a maximum of four contractors;
Lot 3: a minimum of two and a maximum of four contractors.
— Swan New Homes;
— Swan Commercial Services Limited;
— Vivo Support Services; and
— Hera Management Service Limited.
The Authority currently develops affordable rented projects, low cost home ownership projects, intermediate rent and key worker accommodation as well as properties for sale.
The Authority wishes to procure a framework from which contracts can be called off and awarded to contractors appointed on the framework. It is envisaged such contracts will be for the provision to the Authority of a range of new build and refurbishment works. The proposed framework agreement will be for a term of four years.
It is the Authority’s intention that the Contractor’s Framework will be divided into three Lots based on three different banded contract values:
Lot 1: for contracts to be called off the Framework where payment to the contractor under the contract is indicated to be of a value of up to 4,999,999 GBP
Lot 2: for contracts to be called off the Framework where payment to the contractor under the contract is indicated to be of a value between 5,000,000 GBP and 19,999,999 GBP
Lot 3: for contracts to be called off the Framework where payment to the contractor under the contract is indicated to be of a value of 20,000,000 GBP or more.
A prospective bidder can bid for one Lot, two of the Lots or all three of the Lots. A prospective bidder is only required to complete one PQQ Response even where it is bidding for more than one Lot.
The framework will be available to the following such that each of the following will be entitled to directly call off contracts from the framework:
1. the Authority and all other members of the Swan Housing Group from time to time (including all subsidiary undertakings of Swan Housing Association Ltd); and
2. any entitles which fall into either of the following categories and which are permitted by the Authority to call off contracts from the framework from time to time: (a) any joint venture entities (whether companies, limited liability partnerships or otherwise) in which any member of the Swan Housing Group participates from time to time (whether as a shareholder, member or otherwise); (b) any developer or contractor which is involved in a particular project in which a member of the Swan Housing Group is also involved (for example, where a developer has received or is due to receive funding from a member of the Swan Housing Group to develop a particular scheme.
As a guide, under the framework the Authority intends to develop in the region of 500 homes over the next 12 months and the Authority anticipates the development programme will be in excess of 500 homes per year over the next 2 years. The homes will be built within the London Thames Gateway area and Essex. The Authority’s anticipates that contracts will be called off from the framework in relation to current large regeneration schemes based at the Authority’s developments at Blackwall Reach, Poplar and Craylands in Basildon, Essex. At this stage it is only possible to provide an indicative value for the work that may be called off from the framework. As an estimate only the Authority consider the framework value may be 50,000,000 GBP per year for the four year framework term.
Prospective bidders should note that the Authority’s intention is that under the framework contractors will be invited to compete in a mini tender competition for every contract it wishes to call off. For the avoidance of doubt, the Authority is under no obligation to award contracts to any or all appointed individual contractors.
The Authority would like to attract contractors with extensive experience of the Registered Provider market, with a commitment to quality and customer service, and knowledge of the Home and Communities Agency design and quality standards.
At this stage the detail provided in this A3 is only indicative of the Authority’s current thinking and the provision of this detail is not a commitment by the Authority to call off contracts from the framework at all or for particular developments or projects. The Authority does not and cannot guarantee the level or value of work which will be commissioned from the framework, or any contract called off the framework, by the Authority or any entities or in total.
Subject to receipt of the required number of qualifying and acceptable bids the Authority is minded to shortlist the following number of bidders to invite to tender for the respective Lots:
Lot 1: eight bidders to be shortlisted for the invitation to tender stage;
Lot 2: eight bidders to be shortlisted for the invitation to tender stage;
Lot 3: eight bidders to be shortlisted for the invitation to tender stage.
Following the evaluation of tender submissions by the shortlisted tenderers the Authority is minded to appoint the following number of contractors on to the framework in relation to the respective lots, subject to the receipt of the required number of qualifying and acceptable bids:
Lot 1: a minimum of two and a maximum of four contractors;
Lot 2: a minimum of two and a maximum of four contractors;
Lot 3: a minimum of two and a maximum of four contractors.
II.1.6)Common procurement vocabulary (CPV)
45000000, 45210000, 45211000, 45211300, 45211340, 45211341, 45211360, 45211100
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: Lot 1: up to 4,999,999 GBP
1)Short description
The Authority intends that the Contractor’s Framework will be divided into three Lots based on three different banded contract values. The first banding is for contracts called off the framework where payment to the contractor under the contract is indicated to be of a value of up to 4,999,999 GBP.
2)Common procurement vocabulary (CPV)
45000000, 45210000, 45211000, 45211300, 45211340, 45211341, 45211360, 45211100
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2: between 5,000,000 GBP and 19,999,999 GBP
1)Short description
The Authority intends that the Contractor’s Framework will be divided into three Lots based on three different banded contract values. The second banding is for contracts called off the framework where payment to the contractor under the contract is indicated to be of a value between 5,000,000 GBP and 19,999,999 GBP.
2)Common procurement vocabulary (CPV)
45000000, 45210000, 45211000, 45211300, 45211340, 45211341, 45211360, 45211100
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3: 20,000,000 GBP or more
1)Short description
The Authority intends that the Contractor’s Framework will be divided into three Lots based on three different banded contract values. The third banding is for contracts called off the framework where payment to the contractor under the contract is indicated to be of a value of 20,000,000 GBP or more.
2)Common procurement vocabulary (CPV)
45000000, 45210000, 45211000, 45211300, 45211340, 45211341, 45211360, 45211100
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A parent company guarantee and/or performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority may require a consortium to form a legal entity in accordance with Regulation 28(3) of the Public Contracts Regulations 2006.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Prospective bidders will be required to complete a PQQ, part of which will include information about their personal situation and circumstances.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Prospective bidders will be required to complete a PQQ part of which will include information on their economic and financial capacity.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Prospective bidders will be required to complete a PQQ part of which will include information on their technical and professional ability.
Prospective bidders will be required to complete a PQQ part of which will include information on their technical and professional ability.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: For each Lot the Authority is minded to shortlist, by reference to the Evaluation Process and Qualification Criteriaset out in the PQQ, 8 bidders to invite to tender subject to the receipt of the required number of qualifying and acceptable bids.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
30.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:29.8.2013