Copeland Borough Council Building Maintenance Tender

To undertake programmed, reactive and cyclical maintenance services for council owned buildings.

United Kingdom-Whitehaven: Repair and maintenance services of building installations

2019/S 098-237391

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Copeland Borough Council
The Copeland Centre
Whitehaven
CA28 7SJ
United Kingdom
Contact person: Paul Kirkham
Telephone: +44 1946598333
E-mail: paul.kirkham@copeland.gov.uk
NUTS code: UKD11

Internet address(es):Main address: http://www.copeland.gov.uk/

Address of the buyer profile: http://www.copeland.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.the-chest.org

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.the-chest.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Building Maintenance of Council owned Buildings

Reference number: DN400951

II.1.2)Main CPV code

50700000

II.1.3)Type of contract

Services

II.1.4)Short description:

— planned maintenance: redecoration and refurbishment,

— reactive works: repairs to doors, windows,

— emergency call out: boarding up damaged windows,

— minor works: new reception counters, and alterations. The successful contractor shall provide 24 hours a day, 7 days a week response service to all communications from the Council and will ensure that a senior member of staff is available at all times to receive instructions and undertake the required works immediately upon request.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

50700000

II.2.3)Place of performance

NUTS code: UKD11

II.2.4)Description of the procurement:

Copeland Borough Council is seeking to appoint a competent contractor to undertake programmed, reactive and cyclical maintenance services for Council owned buildings located in the Borough of Copeland. The work generally comprises the full range of maintenance, repairs and minor works associated with the Council’s buildings. Examples include: planned maintenance such as redecoration and refurbishment, reactive works such as repairs to doors, windows, etc., emergency call out such as boarding up damaged windows, minor works such as new reception counters, and alterations. The successful contractor shall provide 24 hours a day, 7 days a week response service to all communications from the Council and will ensure that a senior member of staff is available at all times to receive instructions and undertake the required works immediately upon request.

Candidates will need, as a minimum, either current UKAS-Accredited third party certification, or equivalent International Accreditation Body certification to OHSAS 18001 or equivalent covering the scope of the work or be a pre-qualified by a member of the Safety Schemes in Procurement Scheme (www.ssip.org.uk) or by a European Equivalent covering the scope of the work.

For clarity, the following maintenance works are excluded from this contract: electrical engineering installations, mechanical engineering installations, lifts, alarms, fire-fighting appliances and installations, UPS, emergency generators and automatic doors.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The services will be tendered upon expiry of this contract.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

Accelerated procedure

Justification:

PIN Published no more than 12 months and no less than 35 days from this notice.

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/06/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice — The High Court
Strand
London
WC2 A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Any appeals should be made to the High Court in accordance with the requirements and timescales specified in Part 3 of the Public Contracts Regulations 2015. Any appeals should also be promptly brought to the attention of the public body specified in Section I) of this notice.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/05/2019