Corporate Cleaning Contract – West Berkshire District Council

Corporate Cleaning Contract – West Berkshire District Council

West Berkshire Council required suitable qualified supplier of building cleaning services at sites throughout the West Berkshire district area.

United Kingdom-Newbury: Cleaning and sanitation services in urban or rural areas, and related services

2019/S 219-537791

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: West Berkshire District Council
Postal address: Council Offices, Market Street
Town: Newbury
NUTS code: UKJ11
Postal code: RG14 5LD
Country: United Kingdom
Contact person: Service Manager Commissioning
E-mail: robert.bradfield@westberks.gov.uk
Telephone: +44 1635519925Internet address(es):Main address: www.westberks.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/westberks/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/westberks/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Corporate Cleaning Services West Berkshire Council

Reference number: P00000220

II.1.2)Main CPV code

90600000

II.1.3)Type of contract

Services

II.1.4)Short description:

West Berkshire Council required suitable qualified supplier of building cleaning services at sites throughout the West Berkshire District area, comprising of corporate buildings. Current cleaning schedules for each of the different establishments can be found in the site specifications. The purpose of the requirement is to enable Council employees, clients, staff and the general public to feel safe within the environment by providing a clean, healthy, safe and hygienic environment of good appearance. The contractor shall provide year round building cleaning services for all sites based on a set number of tasks listed in the site specifications which also includes a frequency schedule.

II.1.5)Estimated total value

Value excluding VAT: 465 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90900000
90910000
90911200
90919000
90919100
90911000
90914000
90911100
90919200

II.2.3)Place of performance

NUTS code: UKJ11
Main site or place of performance:

II.2.4)Description of the procurement:

West Berkshire Council required suitable qualified supplier of building cleaning services at sites throughout the West Berkshire District area, comprising of corporate buildings. Current cleaning schedules for each of the different establishments can be found in the site specifications. The purpose of the requirement is to enable Council employees, clients, staff and the general public to feel safe within the environment by providing a clean, healthy, safe and hygienic environment of good appearance. The Contractor shall provide year round building cleaning services for all sites based on a set number of tasks listed in the site specifications which also includes a frequency schedule. The contractor will clean the site to the standards specified in the outcome criteria. As well as undertaking building cleaning services, the contractor will provide the following:

(a) cleaning equipment/plant;

(b) cleaning materials and supplies (including bin liners);

(c) administration systems to include quality assurance and invoicing;

(d) staff and staff training;

(e) uniforms/protective clothing and equipment;

(f) management and supervision of staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 465 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Potential 2-year extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 16/03/2020

IV.2.7)Conditions for opening of tenders

Date: 16/12/2019
Local time: 12:01
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 years.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: West Berkshire Council
Postal address: Market Street
Town: Newbury
Postal code: RG14 5LD
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/11/2019