Corporate Event Management Support Tender
Tourism NI is responsible for the development of tourism and the marketing of Northern Ireland as a tourist destination to domestic tourists, from within Northern Ireland, and to visitors from the Republic of Ireland. 4 Lots.
United Kingdom-Belfast: Seminar organisation services
2019/S 065-151987
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Bedford Street
Belfast
BT2 7DX
United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS code: UK
Address of the buyer profile: https://etendersni.gov.uk/epps
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
DfE Tourism NI — Corporate Event Management Support
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
Tourism NI is responsible for the development of tourism and the marketing of Northern Ireland as a tourist destination to domestic tourists, from within Northern Ireland, and to visitors from the Republic of Ireland. A number of corporate events are delivered each year by Tourism NI, aligned with and in order to help deliver the organisation’s key objectives. Tourism NI is now seeking to establish a contract to appoint Contractors to help deliver/manage these events to help it achieve their key objectives.
II.1.6)Information about lots
II.2.1)Title:
Tourism Enterprise Development (TED) Programme
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Tourism NI is responsible for the development of tourism and the marketing of Northern Ireland as a tourist destination to domestic tourists, from within Northern Ireland, and to visitors from the Republic of Ireland. A number of corporate events are delivered each year by Tourism NI, aligned with and in order to help deliver the organisation’s key objectives. Tourism NI is now seeking to establish a contract to appoint Contractors to help deliver/manage these events to help it achieve their key objectives.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.10)Information about variants
II.2.11)Information about options
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.13)Information about European Union funds
II.2.14)Additional information
The figure in II.2.6) is the estimated Contract value for Lot 1 including the optional extensions available up to 24 months.
II.2.1)Title:
Business Solutions Events — Primarily Travel Trade and Group Business Events
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Tourism NI is responsible for the development of tourism and the marketing of Northern Ireland as a tourist destination to domestic tourists, from within Northern Ireland, and to visitors from the Republic of Ireland. A number of corporate events are delivered each year by Tourism NI, aligned with and in order to help deliver the organisation’s key objectives. Tourism NI is now seeking to establish a contract to appoint contractors to help deliver/manage these events to help it achieve their key objectives.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.10)Information about variants
II.2.11)Information about options
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.13)Information about European Union funds
II.2.14)Additional information
The figure in II.2.6 is the estimated contract value for Lot 2 including the optional extensions available up to 24 months.
II.2.1)Title:
Northern Ireland Tourism Awards
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Tourism NI is responsible for the development of tourism and the marketing of Northern Ireland as a tourist destination to domestic tourists, from within Northern Ireland, and to visitors from the Republic of Ireland. A number of corporate events are delivered each year by Tourism NI, aligned with and in order to help deliver the organisation’s key objectives. Tourism NI is now seeking to establish a contract to appoint Contractors to help deliver/manage these events to help it achieve their key objectives.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.10)Information about variants
II.2.11)Information about options
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.13)Information about European Union funds
II.2.14)Additional information
The figure in II.2.6) is the estimated contract value for Lot 3 including the optional extensions available up to 24 months.
II.2.1)Title:
Ad Hoc Corporate Events — to include Media Receptions, Stakeholder Showcase Dinners, etc.
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Tourism NI is responsible for the development of tourism and the marketing of Northern Ireland as a tourist destination to domestic tourists, from within Northern Ireland, and to visitors from the Republic of Ireland. A number of corporate events are delivered each year by Tourism NI, aligned with and in order to help deliver the organisation’s key objectives. Tourism NI is now seeking to establish a contract to appoint Contractors to help deliver/manage these events to help it achieve their key objectives.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.10)Information about variants
II.2.11)Information about options
The client may, at its sole discretion, extend the duration of this contract for any extension period up to and including 24 months commencing from the expiry date of the original contract term by giving the contractor no less than one (1) month’s written notice prior to the end of the initial term.
II.2.13)Information about European Union funds
II.2.14)Additional information
The figure in II.2.6) is the estimated Contract value for Lot 4 including the optional extensions available up to 24 months.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
As per tender documentation.
III.1.3)Technical and professional ability
As per tender documentation.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
To be reviewed when the contract period is due to expire.
VI.3)Additional information:
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract. Performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement. Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. The Authority expressly reserves the rights:
(I) not to award any contract as a result of the procurement process commenced by publication of this notice;
(II) to make whatever changes it may see fit to the content and structure of the tendering competition;
(III) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice and
(IV). to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates.
VI.4.1)Review body
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures
N/A
United Kingdom
VI.4.3)Review procedure
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5)Date of dispatch of this notice: