Corporate print services tender
The Council Tax and Benefit daily and annual print contract. The central reprographics and printing services contract.
United Kingdom-Luton: Printed matter and related products
Section I: Contracting authority
Luton Borough Council
Town Hall, George Street
For the attention of: Syed Haujee
LU1 2BQ Luton
Telephone: +44 1582546828
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Luton, Bedforshire, United Kingdom.
NUTS code UKH21
Duration of the framework agreement
Duration in years: 2
There are two existing contracts in existence that the council would be better served on quality and value for money if they were rationalised to one supplier. They are:
— The Council Tax and Benefit daily and annual print contract.
— The central reprographics and printing services contract.
The corporate secure print contract must provide these essential functions:
— Advice guidance, recommendations and innovations on new technology and printing solutions as necessary.
— Daily Council Tax, Business Rate and Benefit secure document printing, enveloping and outgoing mail dispatch.
— Outgoing mail document “virtual printing”. The ability to print to a virtual printer that will use document workflow if necessary to format, print envelope and mail dispatch.
— The supplier is invited to suggest services it may provide to Luton Borough Council in the carrying out of its electoral registration services. These range from assistance with Canvass and Postal Voting.
— Production and delivery of weekly and monthly salary advice slips.
— Monthly performance reporting against service levels.
—Service development and enhancement.
The Council is looking to place a contract for a minimum period of two years and a maximum of four but would welcome responses for longer periods if this meant a reduction in costs.
On site Council wide printer and multifunction device hardware provision and maintenance and network print device management software to enable documents to be printed on any device at the users request via an access code. Often known as “Pull Printing” are excluded from this tender process because of the current contractual arrangements with the existing supplier.
Conditions of Participation:
Organisations wishing to register an interest in tendering should go to https://procurement.luton.gov.uk/web/login.shtml to register and to express their interest. You will also be able view and respond to the PQQ (Pre-Qualification Questionnaire) at the same time, view other attached documents and send questions and queries via the messaging system within the website.
All communications regarding this tender must be via this messaging system.
PQQ Reference number: pqq_9
If you have need any assistance using the e-tendering website please call 0800 368 4850 or email firstname.lastname@example.org All communication and questions must be via the https://procurement.luton.gov.uk/web/login.shtml website.
The deadline for the ITT is 9.9.2013 5pm.
Section III: Legal, economic, financial and technical information
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://procurement.luton.gov.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Section IV: Procedure
Section VI: Complementary information
Estimated timing for further notices to be published: 4 years.
Body responsible for mediation procedures
Luton Borough Council
VI.5)Date of dispatch of this notice:9.8.2013