Corporate print services tender

Corporate print services tender

The Council Tax and Benefit daily and annual print contract. The central reprographics and printing services contract.

United Kingdom-Luton: Printed matter and related products

2013/S 156-272580

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Luton Borough Council
Town Hall, George Street
For the attention of: Syed Haujee
LU1 2BQ Luton
UNITED KINGDOM
Telephone: +44 1582546828
E-mail: syed.haujee@luton.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Corporate print services tender.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Luton, Bedforshire, United Kingdom.
NUTS code UKH21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

Luton Borough Council is responsible for the provision building and maintenance services for the population of Luton. Expressions of interest are sought from suitably qualified and experienced contractors who can meet all of the legal requirements of LBC contracts.to tender for Corporate Print Services.
Key Objectives:
There are two existing contracts in existence that the council would be better served on quality and value for money if they were rationalised to one supplier. They are:
— The Council Tax and Benefit daily and annual print contract.
— The central reprographics and printing services contract.
The corporate secure print contract must provide these essential functions:
— Advice guidance, recommendations and innovations on new technology and printing solutions as necessary.
— Daily Council Tax, Business Rate and Benefit secure document printing, enveloping and outgoing mail dispatch.
— Outgoing mail document “virtual printing”. The ability to print to a virtual printer that will use document workflow if necessary to format, print envelope and mail dispatch.
— The supplier is invited to suggest services it may provide to Luton Borough Council in the carrying out of its electoral registration services. These range from assistance with Canvass and Postal Voting.
— Production and delivery of weekly and monthly salary advice slips.
— Monthly performance reporting against service levels.
—Service development and enhancement.
Contract.
The Council is looking to place a contract for a minimum period of two years and a maximum of four but would welcome responses for longer periods if this meant a reduction in costs.
Constraints:
On site Council wide printer and multifunction device hardware provision and maintenance and network print device management software to enable documents to be printed on any device at the users request via an access code. Often known as “Pull Printing” are excluded from this tender process because of the current contractual arrangements with the existing supplier.
Conditions of Participation:
Organisations wishing to register an interest in tendering should go to https://procurement.luton.gov.uk/web/login.shtml to register and to express their interest. You will also be able view and respond to the PQQ (Pre-Qualification Questionnaire) at the same time, view other attached documents and send questions and queries via the messaging system within the website.

All communications regarding this tender must be via this messaging system.
PQQ Reference number: pqq_9
If you have need any assistance using the e-tendering website please call 0800 368 4850 or email help@bravosolution.co.uk All communication and questions must be via the https://procurement.luton.gov.uk/web/login.shtml website.

The deadline for the ITT is 9.9.2013 5pm.

II.1.6)Common procurement vocabulary (CPV)

22000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 2 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://procurement.luton.gov.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PSS – 011 – 013
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

9.9.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Body responsible for mediation procedures

Luton Borough Council

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.8.2013