Corporate Printing Services Framework Agreement

Corporate Printing Services Framework Agreement

Corporate Printing Services Framework Agreement for all outsourced printing reqirements, where surplus to in-house capacity, covering thirteen lots.

UK-Kilmarnock: printing and related services

2012/S 204-335852

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Ayrshire Council
Corporate Procurement Team, London Road HQ
Contact point(s): Finance & Corporate Support
For the attention of: Alex Reid
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576186
E-mail: alex.reid@east-ayrshire.gov.uk
Fax: +44 1563576179

Internet address(es):

General address of the contracting authority: http://www.east-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

Further information can be obtained from: East Ayrshire Council
Corporate Procurement Team, London Road HQ
For the attention of: Refer to Additional Information
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576186
E-mail: alex.reid@east-ayrshire.gov.uk
Fax: +44 1563576179
Internet address: http://www.east-ayrshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: East Ayrshire Council
Corporate Procurement Team, London Road HQ
For the attention of: Refer “Additional Information” – Electronic Tender
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576186
Fax: +44 1563576179
Internet address: http://www.east-ayrshire.gov.uk

Tenders or requests to participate must be sent to: East Ayrshire Council
Corporate Procurement Team, London Road HQ
For the attention of: Refer “Additional Information” – Electronic Tender
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576186
Fax: +44 1563576179
Internet address: http://www.east-ayrshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Corporate Printing Services Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Various locations throughout East Ayrshire, Scotland.
NUTS code UKM33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 260
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000 and 1 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

Corporate Printing Services Framework Agreement for all outsourced printing reqirements, where surplus to in-house capacity, covering thirteen lots.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=242526.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=242526.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

79800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The scope of the Framework is where the Council has a requirement to outsource Print Services which are surplus to in-house capacity. Annual values are variable although anticipated overall annual spend between 150 000 and 300 000 GBP. This anticipated spend range in non-contractual and is indicative only.
Estimated value excluding VAT:
Range: between 600 000 and 1 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement term is initially 2 years. However, the Council retain the sole right to extend the term by a further two 1-year extension options.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Starting 1.1.2013. Completion 31.12.2014

Information about lots

Lot No: 10 Lot title: Vehicle Graphics / Window Graphics

1)Short description

Generally.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Pop-Up Displays / Promotional Graphics

1)Short description

Generally.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: Design for Print Services

1)Short description

Generally.
2)Common procurement vocabulary (CPV)

79822500

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: School Year Books

1)Short description

Annual school year books used as diaries etc. Variable.
2)Common procurement vocabulary (CPV)

22111000

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 01 Lot title: Corporate Stationery

1)Short description

Letterheads and compliment slips.
2)Common procurement vocabulary (CPV)

22458000

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 02 Lot title: Display / Exhibition Panels

1)Short description

Generally.
2)Common procurement vocabulary (CPV)

31682230

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 03 Lot title: Leaflets, Posters & Flyers

1)Short description

Generally.
2)Common procurement vocabulary (CPV)

22140000

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 04 Lot title: Booklets, Brochures & Calendars

1)Short description

Generally.
2)Common procurement vocabulary (CPV)

22160000

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 05 Lot title: Binders, Inserts & Folder Packs

1)Short description

Generally.
2)Common procurement vocabulary (CPV)

22850000

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 06 Lot title: Screen Printing

1)Short description

Generally.
2)Common procurement vocabulary (CPV)

22458000

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 07 Lot title: Web Offset Printing

1)Short description

Generally.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 08 Lot title: Digital Short-Run Printing

1)Short description

Generally.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 09 Lot title: External Banners

1)Short description

Generally.
2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

Variable.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not Applicable at this stage, although these may be required as part of a Mini-Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly, within 28 days of receipt of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form required. However, the Council will Contract with a single Service Provider for each Work Package with all other partnering organisations (to the Service Provider) being regarded as sub-contractors.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: A single Provider will be contracted to supply all the requirements of Lot 1 – Corporate Stationery, with electronic Mini-Tenders being sought for all other outsourced requirements across Lots 2 – 13.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Refer to Selection Criteria section of ITT Documents.
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Refer to Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PS/12/31
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.11.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

3.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2, 3 or 4 years hence depending upon optional extensions.
VI.2)Information about European Union funds
VI.3)Additional information

Interested parties must download electronic versions of the Tender documents from www.publiccontractsscotland.gov.uk, no paper copies or emailed versions will be made available.

Please visit this site by not later than noon on 26th November 2012, register your interest, download the Tender documents and upload the completed tenders to the same site by not later than 12 Noon on 3rd December 2012.
All Service Providers who pass the stated Selection Criteria stated in the Tender documents will be incorporated into the Framework Agreement. All Work Packages will be Mini-Tendered as required throughout the term of the Framework Agreement.
It is therefore imperative that Service Providers remains registered with www.publiccontractsscotland.gov.uk and advise East Ayrshire Council of any changes to contact details.

Any queries during the tender period must be submitted through the Public Contracts Scotland web portal using the Question & Answer facility.
(SC Ref:242526).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to VI.4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) (as amended) may bring proceedings in the Sherriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.10.2012