Corporate Security Services Tender – Harrogate

Corporate Security Services Tender – Harrogate

Lot 1 Harrogate Convention Centre. Lot 2 Static guarding for temporary accommodation hostels.

United Kingdom-Harrogate: Security services

2020/S 180-435867

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Harrogate Borough Council
Postal address: Civic Centre, St Luke’s Avenue
Town: Harrogate
NUTS code: UKE2 North Yorkshire
Postal code: HG1 2AE
Country: United Kingdom
Contact person: Mrs Jayne Kempen
E-mail: procurement@harrogate.gov.uk
Telephone: +44 1423500600
Internet address(es):Main address: http://www.harrogate.gov.uk/

Address of the buyer profile: http://www.harrogate.gov.uk/

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.yortender.co.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Corporate Security Services for Harrogate Borough Council including Harrogate Convention Centre

 

Reference number: DN485954

II.1.2)Main CPV code

79710000 Security services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

The Council wishes to award a contract for the provision of Corporate Security Services.

The Council is seeking an organisation to provide security services for all of its corporate requirements. The requirements have been split into the following lots:

I. Lot 1 Harrogate Convention Centre (HCC)

II. Lot 2 Static guarding for temporary accommodation hostels

III. Lot 3 Mobile Security.

Bidders may submit a tender for 1 or more lots.

 

II.1.5)Estimated total value

Value excluding VAT: 2 061 600.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Premises Security for Harrogate Convention Centre, Kings Road, Harrogate, HG1 5LA

 

Lot No: 1

II.2.2)Additional CPV code(s)

75241000 Public security services
79710000 Security services

II.2.3)Place of performance

NUTS code: UKE2 North Yorkshire

II.2.4)Description of the procurement:

The Council requires the contractor to provide site security services for Harrogate Convention Centre (HCC). A 24 hour, 7/365 Security Service across the whole site including the Royal Hall, Ripon Road, Harrogate HG1 2SY. The requirement does not include stewarding or event specific security.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Delivery of the contract / Weighting: 30
Quality criterion – Name: Dealing with the public and safeguarding / Weighting: 15
Quality criterion – Name: Management information and reporting / Weighting: 10
Quality criterion – Name: Gain share / Weighting: 5
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 865 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Static Guarding for Temporary Accommodation Hostels Currently Based at Cavendish House, Robert Street, Harrogate, HG1 1HP

 

Lot No: 2

II.2.2)Additional CPV code(s)

79000000 Business services: law, marketing, consulting, recruitment, printing and security

II.2.3)Place of performance

NUTS code: UKE2 North Yorkshire

II.2.4)Description of the procurement:

A contractor is required to provide security cover for the Council’s temporary accommodation/hostels. The contractor will be required to assess the right calibre of the guard, must have experience with working with vulnerable people and dealing with issues surrounding anti-social behaviour.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Delivery of the contract / Weighting: 30
Quality criterion – Name: Dealing with the public and safeguarding / Weighting: 15
Quality criterion – Name: Management information and reporting / Weighting: 10
Quality criterion – Name: Gain share / Weighting: 5
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 1 046 600.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mobile Security Security Patrols for Parks and Gardens with Regular Patrols in the Valley Gardens, Valley Drive, Harrogate, HG1 2SZ and Other Parks and Gardens across the District

 

Lot No: 3

II.2.2)Additional CPV code(s)

79000000 Business services: law, marketing, consulting, recruitment, printing and security

II.2.3)Place of performance

NUTS code: UKE2 North Yorkshire

II.2.4)Description of the procurement:

A contractor is required to provide mobile security services to Harrogate Borough Council for security patrols for parks and gardens with regular patrols in the Valley Gardens, Valley Drive, Harrogate, HG1 2SZ and other parks and gardens across the district as required. In addition the contractor will be required to provide a parks security service.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Delivery of the contract / Weighting: 30
Quality criterion – Name: Dealing with the public and safeguarding / Weighting: 15
Quality criterion – Name: Management information and reporting / Weighting: 10
Quality criterion – Name: Gain share / Weighting: 5
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 150 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/10/2020
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 23/10/2020
Local time: 11:00
Place:

Civic Centre, St Luke’s Avenue, Harrogate, HG1 2AE.

 

Information about authorised persons and opening procedure:

An independent member of the procurement and contract management section will verify the tenders through our e-tendering system (YORtender).

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

 

To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile.

To view details of this opportunity click on the Find Opportunities icon within the Opportunities section. Select North Yorkshire County Council from the Organisations drop down in the filter section and click update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and

• change the all data drop down to reference number in the search drop down;

• enter the contract ID: DN485594;

• click Go, and the details of this contract should be displayed.

Once you have selected the opportunity by clicking on the project title, you will need to express your interest by clicking the register interest in this opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date.

If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index

Alternatively you can log your call by emailing ProContractSuppliers@proactis.com. For critical and time-sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352.’

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Postal address: Strand, City of Westminster
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

 

Harrogate Borough Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.

The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision and shall do so by notice in writing by the most rapid means of communication practicable.

Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).

Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.’

 

VI.4.4)Service from which information about the review procedure may be obtained

Official name: High Court of England and Wales
Postal address: Strand, City of Westminster
Town: London
Country: United Kingdom

VI.5)Date of dispatch of this notice:

11/09/2020