Corporate Systems Tender
Essex County Council (The Authority) is seeking to put in place an Agreement for Corporate systems and support services for the Essex County Council.
UK-Chelmsford: IT services: consulting, software development, Internet and support
Section I: Contracting authority
Essex County Council
PO Box 4, County Hall, Market Road
For the attention of: Melanie Bailey
CM1 1JZ Chelmsford
Telephone: +44 1245431200
General address of the contracting authority: http://www.essex.gov.uk
Address of the buyer profile: http://ecc.supplier.ariba.com
Electronic access to information: http://ecc.supplier.ariba.com
Electronic submission of tenders and requests to participate: http://ecc.supplier.ariba.com
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
Service category No 7: Computer and related services
NUTS code UKH33
— Essex County Council including partly owned joint ventures, subsidiaries and Local Authority Trading Vehicles and Companies and any of its statutory successors and further legal entities / organisations created as a result of re-organisation or organisational changes occurring during the life of the procured Agreement,
— NHS bodies, including Primary Care Trusts, Clinical Commissioning Groups and joint NHS/Local Authority bodies,
— County, Unitary, District, Borough & Parish Councils,
— The central buying consortium (www.cbconline.org.uk),
— Fire & rescue authorities;
— police authorities and the Police Commissioner,
— Educational establishments [in England and Wales, including those maintained by the Department for Children, Schools and Families including Schools (including academies and trusts), Universities and Colleges and private and independent schools (including Free schools),
— Voluntary Sector Charities,
— and/or other private organisations acting as managing agents or procuring on behalf of these public sector or
public interest bodies.
– Third sector organisations whose activities involve the delivery of public services to any of the above public bodies
– Housing Associations and Registered Social Landlords
– Central Government Departments, Executive Agencies and NDPBs
– The Private Sector including Care Homes
Whilst the initial emphasis is on the delivery of services to Essex County Council the Authority already provides services to certain third parties, and it is intended that it will charge and/ or trade with other Public Sector bodies named above, and to the classes of organisation described above within the County of Essex and across the UK and therefore the Authority is seeking flexibility to enable it to do this under the Contract in connection with licensing. The council requires an agile corporate services infrastructure that can flex to accommodate changes as they occur, support the council’s charging and trading ambitions and to support the business as it moves through the next stage of its transformation programme to an outcomes-focused commissioning organisation. The services described above are not exhaustive and in order to maximise resources over the life of the proposed contract and allow flexibility for potential increases or decreases in requirements over the services period as the Authority changes and as its charging and trading aspirations change, the Authority reserves the right to include additional services related to the corporate services which will assist it in delivering a comprehensive range of services.
The services will be a fully managed service, preferably infrastructure free for ECC, and comprise:
A. An integrated Human Resource (HR) management solution including case management, resource management, talent management, performance management, learning and development and e-recruitment.
B. An integrated Finance solution including general ledger, purchase ordering, purchase card statement management, content/catalogue management ,supplier management, invoice matching and accounts payable, accounts receivable, cash management and fixed assets underpinned by the organisation’s scheme of delegation for financial management.
C. An integrated payroll and expense management solution, which will interface with the finance and HR management solutions.
D. An integrated planning, budgeting and forecasting solution that supports the modelling of multiple scenarios and provides visibility of the drivers underpinning financial performance.
E. A Strategic Sourcing system covering all aspects of spend analysis and enrichment, tendering, project execution and management, contract and supplier performance management and reporting.
F. A business intelligence solution that provides a single version of the truth across the organisation by integrating corporate data with data from line of business systems to deliver meaningful performance based reporting, and provides a solid foundation for the performance, decision making and resource management journey.
G. Tools that can seamlessly integrate or interoperate corporate solutions with existing line of business systems.
H. Core set of hierarchies, approval rules and dynamic workflow to be applied across the solution in line with policies and schemes of delegation.
All solutions must be dynamically scalable up and down, flexible and fit for purpose in terms of performance and usability and enable a culture of self service.
The desired solution is to provide configuration, integration, testing, implementation, hosting and support to all of the above elements.
The scope of the Contract may change as part of the Competitive Dialogue Process.
The services are required to be provided primarily to the Authority, although the Authority may also be seeking to provide certain traded services to third parties as outlined above.
The Agreement will have a term of 5 years, with the option to extend for up to 2 years.
We will be holding a Bidders conference on Thursday 7th March 2013 in Chelmsford. Further information will be available in the PQQ documents and shared with Bidders who express an interest in participating in this opportunity.
Bidders must contact ECC to request to be invited to participate in this procurement by following these instructions:
1. Send an email with your organisation name in the subject title field to
email2workspace-prod+ECC+WS242358092email@example.com asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.
2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.
If you are not registered in Ariba at all, go to http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full and follow the instructions to register, and then follow steps 1 and 2 above. (PLEASE NOTE: 35% completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100% completion.)
3. Once invited you can log back into the portal and access the information and attachments relating to the opportunity. You will also be able to use the Message Board.
4. Further instructions, guides and assistance on how to take part in an event can be found on the Supplier portal site under the help option on the top menu bar.
72000000, 72200000, 72300000, 72700000, 72900000, 72230000, 72316000, 72416000, 72320000, 72321000, 72322000, 72312100, 72251000, 48000000, 48440000, 48441000, 48442000, 48480000, 48482000, 48812000, 48450000, 72250000, 48460000, 48470000, 48490000, 48600000, 48700000, 48900000, 72212400, 72312200, 72317000, 30237110, 72227000, 80420000, 48451000, 79810000
Number of possible renewals: Range: between 1 and 24
Section III: Legal, economic, financial and technical information
The Authority does not require a formal joint venture or special purpose vehicle to be set up at PQQ stage but the lead organisation, proposed partnering arrangements and the proposed contracting party should be clearly identified at the PQQ stage. Further information can be found in the PQQ documentation.
Description of particular conditions: Description of particular conditions: Under this contract the successful Bidder will be required to actively participate in the achievement of economic, social and environmental policy objectives relating to recruitment and training, supply chain initiatives and the regeneration of the locality surrounding the place of delivery for the provision of the goods/works and services. Accordingly, contract performance conditions may relate in particular to economic, social and environmental considerations.
The Public Sector equality duty is relevant to this procurement which has a potentially high equality impact and as such the relevant obligations to have due regard to the need to eliminate unlawful disability, gender and race discrimination and to promote equality of opportunity will be passed to the successful Bidder, as well as the specific legal obligations under the Equality Act 2010, which all organisations must comply. Accordingly, contract performance conditions may relate in particular to equality and diversity considerations.
The Authority will consider the Public Services (Social Value) Act 2012 requirements during this procurement exercise and as part of the resulting contract.
Specific conditions relating to the performance of the contract will be set out in the project documentation to be issued to Bidders at the ISOS stage of the procurement.
Minimum level(s) of standards possibly required: As set out in the PQQ and Information Pack which is available to bidders via the supplier portal address shown in section I.1
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire which is available from the address inpoint I.1.
Minimum level(s) of standards possibly required:
As set out in the PQQ and Information Pack which is available to bidders via the supplier portal address shown in section I.1
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: As set out in the PQQ and Information Pack which is available to bidders via the supplier portal address shown in section I.1.
Additional information about electronic auction: The authority reserves the right to hold a reverse electronic auction as part of this procurement.
Prior information notice
Notice number in the OJEU: 2012/S 53-086939 of 16.3.2012
Section VI: Complementary information
The Supplier Portal has instructions on how to use the system and access the information as well as a helpdesk to assist Bidders.
The PQQ must be read alongside the Information Pack which is available to bidders via the supplier portal address shown in section I.1.
An outline indicative procurement timetable is set out in the Information Pack. Essex County Council reserves the right to amend timescales, and change the evaluation criteria if there are genuine omissions or mistakes. We also reserve the right to reduce the number of solutions/ bidders throughout the Procurement Process in the event that minimum standards and/or thresholds set out in the PQQ, Information Pack or Evaluation Methodology document are not met. Essex County Council reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. Essex County Council will not be responsible for any costs incurred by suppliers in relation to this procurement exercise including if the procurement exercise is cancelled.
Suppliers are advised that Essex County Council is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity,
confidentiality or otherwise, it must, when providing this information, clearly identify the specific information it does not wish to be disclosed and clearly specify the reasons for its sensitivity. Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a Supplier. However, if the information is requested Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
High Court, Royal Courts of Justice,
The Strand, London, WC2A 2LL UK.
Telephone: +44 2079476000
VI.5)Date of dispatch of this notice:26.2.2013