Cost consultancy services for the alterations and refurbishment of the Arup Building

Cambridge: construction consultancy services

Cost consultancy services for the alterations and refurbishment of the Arup Building.

 

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters and Scholars of the University of Cambridge, Estate Management
Estate Management, 74 Trumpington Street
For the attention of: Mr Grahame Jenkins
CB2 1RW Cambridge
UNITED KINGDOM
Telephone: +44 1223765633
E-mail: em.eutenders@admin.cam.ac.uk
Fax: +44 1223766779

Internet address(es):

General address of the contracting authority: http:/www.admin.cam.ac.uk/offices/em
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Higher education

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cost consultancy services for the alterations and refurbishment of the Arup Building.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Cambridge.
NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The provision of consultant cost management services for the procurement of alterations and refurbishment of the Arup Building on the New Museums Site in central Cambridge. The estimated construction cost is in the region of 35 000 000 GBP (excl. VAT). The procurement of the works shall be by a two stage develop and construct basis.

II.1.6)Common procurement vocabulary (CPV)

71530000, 71324000, 71244000, 71246000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Expressions of interest are sought from cost management consultancies for the proposed alterations and refurbishment of the Arup Building, on the New Museums Site in central Cambridge.
The building was completed in 1971 and has a gross internal area of approximately 15 000 m2. It currently accommodates the University Museum of Zoology, the Babbage Lecture Theatre, laboratory and office space for the Dept. of Materials Science and Metallurgy and the Dept. of Zoology, and workshops and server rooms for the University Computer Service.
The Dept. of Materials Science and Metallurgy and the University Computer Service will be relocating to new premises in 2013 and the University intends to take the opportunity to refurbish and upgrade the whole of the Arup Building. It is anticipated that other users will temporarily vacate the building to facilitate this though the Museums collections will remain stored on site and some phasing of the work on site will be necessary as a result.
Alterations will also be made to the building to provide office accommodation for the Cambridge conservation initiative.
A consultant design team will initially be appointed directly by the University to progress the design concept and a building contractor will then be engaged on a 2 Stage Develop and Construct contract. Stage 1 will involve contractor appointment, novation of the design team, further detailed development of the design, sub contract tendering, agreement of a contract sum within the budget set at the commencement of the project, and the agreement of a construction contract. Once these agreements have been reached, the project will progress to Stage 2, which will comprise the construction and engineering works on site.
The estimated cost of the works on site is in the region of 35 000 000 GBP (excl. VAT).
The selected cost manager will be responsible for all cost management services from the selection and appointment of the design team to completion of the project.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 24.2.2012. Completion 30.4.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The right is reserved to require a parent company guarantee and/or suitable performance bond or bank guarantees to secure any advance payments/warranty as felt appropriate. Collateral warranties to the University and third party funders/developers may also be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included in the tender documents which will be provided to those selected to be invited to tender for the project.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a joint venture or consortium submitting an acceptable offer, it will be necessary for each member of the joint venture or consortium to sign an undertaking that each such member will be jointly and severally responsible for the due performance of the contract. Evidence of relevant insurances (including professional indemnity insurance) shall be required from each member.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The response to this notice must demonstrate suitability to successfully complete the project.
To be considered for the short list of service providers selected to tender for this project, the expression of interest submission must provide the details and or demonstrate compliance in the areas specified under III.2.2, III.2.3, and III.3.1. (see also Section VI.3).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Produce records of turnover for the previous 3 year period.
Produce turnover in respect of the services to which the contract relates for the previous 3 year period.
Produce the last 3 years annual published accounts.
Tenderers must have an annual turnover, for the particular office that will deal with this project, in excess of 2 000 000 GBP.
Evidence of relevant insurances including professional indemnity insurance and public liability insurance cover with a limit of indemnity of at least 5 000 000 GBP.
Failure to produce this information will result in the expression of interest submission not being considered further.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
General:
Full name and business address, telephone numbers, www and e-mail addresses.

Details of the company and parent company, (if applicable), including organisational structure, history and current staff numbers with job descriptions.
Experience:
Demonstrate relevant experience of and expertise in commissions on similar projects completed in the last 3 years. Information should be provided on project values, sizes, clients and outcomes. Through this, applicants must be able to demonstrate their ability to complete projects on time and within budget.
Evidence of successful experience of: develop and construct projects; energy efficient and sustainable buildings; refurbishment of modern movement buildings of the 1950s, 60s and 70s; successful management and control of cost, programme and quality risks.
Three reference sites should be identified and full contact details must be provided to permit references to be sought without further permission. The reference sites must be for projects having a minimum project cost of 5 000 000 GBP.
Resources:
Provide names of the individuals to be responsible for and to be associated with the project including details of their relevant professional education, qualifications, (including membership of relevant professional bodies), and experience.
Demonstrate the capability to service a project in Cambridge if the head office, or staff resourcing office, is located elsewhere.
Applicants must be members of the Royal Institute of Chartered Surveyors, or equivalent. Certificates of enrolment on the professional or trade register under the conditions laid down by the laws of the member state in which the company is established, for instance on the Register of Companies in the UK and Ireland.
Evidence of staff resources; technical and management capability to undertake the project within the stated period including evidence to demonstrate capability to service a project situated in Cambridge.
Proactiveness:
Demonstrate the ability to control financial, quality and programme risks, maintaining minimum level(s) of standards possibly required.
Demonstrate the ability to successfully contribute to value management and value engineering processes.
Systems and procedures:
Demonstration of a quality management system to BSEN ISO 9001.
Demonstration of information management and cost management systems and procedures used.
Minimum level(s) of standards possibly required:
Applicants must be members of the Royal Institute of Chartered Surveyors, or equivalent. Certificates of enrolment on the professional or trade register under the conditions laid down by the laws of the member state in which the company is established, for instance on the Register of Companies in the UK and Ireland.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Members of the Royal Institute of Chartered Surveyors, or equivalent. As per III.2.3 above.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: The strength and quality of responses to the requirements set out in III.2.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

EM ref M031 1001-CM

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.12.2011

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.1.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The submission of an expression of interest must include all the information to support the request as detailed under sections III.1 and III.2 from service providers wishing to be considered for inclusion on the tender list for this project. Please note that a pre-tender questionnaire will not be issued. The response to this notice must therefore demonstrate the service providers suitability to undertake the project. To be considered for this work, the submission must address all the requirements set out in Section III. The short list will be compiled using the following evaluation criteria as guidance:
— Experience scored out of 40,
— Resources scored out of 25,
— Proactiveness scored out 25,
— Systems and procedures scored out of 10.
Submissions in response to this notice must not exceed 20 sides of A4 (details of staff CVs can be in included as an appendix to the document and accounts details should be included on a CD). One hard copy of the submission and one CD should be provided to the address as stated in Section 1.
A short list of not less than 3 and not more than 5 service providers will be compiled and these service providers will be invited to submit tenders and attend a selection interview. Final award will be in accordance with the criteria stated in the tender documents.
All discussions and correspondence will be conducted in English and the contract shall be subject to English Law. The Contracting Authority will not reimburse and cost incurred in the preparation of submissions to this notice or of subsequent tenders.
The University of Cambridge is not a public body within the meaning of Public Contracts Regulations 2006 (Directive 2004/18) and is not subject to the procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.12.2011