Cost Management Consultancy Services Swansea University

Cost Management Consultancy Services Swansea University

The Cost Manager will be required to work closely with the University’s project stakeholders from the inception of a project through to completion of the making good of defects.

United Kingdom-Swansea: Project and design preparation, estimation of costs

2014/S 078-136718

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Swansea University
The Purchasing Office, Singleton Park
For the attention of: Sue Davies
SA2 8PP Swansea
Telephone: +44 1792295890

Internet address(es):

General address of the contracting authority:

Electronic access to information: etenderwales BravoSolution
Electronic submission of tenders and requests to participate:

Further information can be obtained from: etenderwales BravoSolution
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: etenderwales BravoSolution
Internet address:

Tenders or requests to participate must be sent to: etenderwales BravoSolution
Internet address:

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Gower College Swansea

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Cost Management Consultancy Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Swansea.
NUTS code UKL18

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The Cost Manager will be required to work closely with the University’s project stakeholders from the inception of a project through to completion of the making good of defects. The University will procure its building/refurbishment projects using either a traditional general contracting approach or a design and build approach.
Under the traditional approach the design team will be appointed by the University to carry out the whole of the services described in the attached duties (please refer to Schedule A: draft Specification for the full Scope of Works covered by this Framework); under the design and build approach the design team will be appointed by the University up to completion of the Stage 2 Design and following the appointment of the works contractor, the designers will be novated to the contractor to complete the design and carry out the construction stage and post-construction stage duties.
The Cost Manager will be required to input to strategic Estates documentation including Estates Strategies and Funding bids.
This tender is being conducted via the Restricted procedure, incorporating a Pre-Qualification stage, from which a shortlist of up to 6 suppliers will be Invited To Tender. On evaluation of tender submissions, the intention of the University is to award the 4-year Framework Agreement to 3 suppliers who will be appointed on a ranked basis.
NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit and search for PQQ/ITT code PQQ 31340 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

71242000, 71244000, 79412000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As detailed in the PQQ documents.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Terms & Conditions for the Framework Agreement call-offs will be the NEC3 Professional Services Contract, used in conjunction throughout the Framework with the NEC family documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: THe University intends to select up to 6 suppliers at PQQ stage who will then be Invited To Tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.5.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

19.5.2014 – 11:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: This is a 4-year Framework Agreement.
VI.2)Information about European Union funds
VI.3)Additional information

(WA Ref:9249)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Under this procurement the contractor will be required to support the contracting authority’s language and sustainable policies, as well as economic and social regeneration objectives. Accordingly contract performance conditions may relate in particular to social and environmental considerations:
Swansea University Sustainable Procurement Policy
(please see APPENDIX 2)
Swansea University Welsh Language Policy
(please see APPENDIX 3)
Swansea Employability Academy

Targeted Recruitment and Training: Beyond Bricks and Mortar (City and County of Swansea)
(please see APPENDIX 4).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: