Council Communications Tender

We would be interested to hear from tenderers with experience of producing and distributing high quality, well-received, two-way communication to a large, diverse audience of all ages and levels of engagement. This could be in a magazine format, electronic format, a combination, or another method.

Council magazine/communications

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Perth and Kinross Council
Postal Address: Corporate Communications, 2 High Street,
Town: Perth	Postal Code: PH1 5PH	Country: UK
For the attention of: Ruth Fry	Telephone: +44 1738475000
E-Mail: rfry@pkc.gov.uk	Fax: +44 1738475510
Internet Address (URL): http://www.pkc.gov.uk

1.2 Address from which documentation may be obtained

Official Name: Perth and Kinross Council
Postal Address: Corporate Communications, 2 High Street,
Town: Perth	Postal Code: PH1 5PH	Country: UK
For the attention of: Ruth Fry	Telephone: +44 1738475000
E-Mail: rfry@pkc.gov.uk	Fax: +44 1738475510
Internet Address (URL): http://www.pkc.gov.uk

1.3 Completed documents must be returned to:

Official Name: Perth and Kinross Council
Postal Address: Corporate Communications, 2 High Street,
Town: Perth	Postal Code: PH1 5PH	Country: UK
For the attention of: Ruth Fry	Telephone: +44 1738475000
E-Mail: rfry@pkc.gov.uk	Fax: +44 1738475510
Internet Address (URL): http://www.pkc.gov.uk

2 Contract Details

2.1 Title

Council magazine/communications

2.2 Description of the goods or services required

Perth and Kinross Council currently communicates with its residents through a twice-yearly printed magazine, Perth and Kinross News, which is delivered to every household and business in the local authority area.

The Council requires continued regular communication with residents. However, given the shift towards electronic means of communication and reductions in the communications budget, combined with an increased focus on working and communicating in partnership, we are seeking an innovative approach to replacing Perth and Kinross News.

We would particularly be interested in hearing about lower cost methods of distribution that would still reach the maximum number of residents.

We would also be interested in models which make the most of opportunities to work with Community Planning Partners and the local media.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=263955.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	191000		Advertising
	191100		Design and Photography
	191700		Printing
	191800		Public Relations and Image
	199999		other Facilities and Management Services

b) Delivery Location/Area

	Code		Location
	0140		… Tayside, Central & Fife

2.4 Total quantity or scope of tender

The tender seeks suggestions for communications to reach as many as possible of the nearly 150,000 residents (over 70,000 households) of Perth and Kinross, including ‘hard to reach’ groups. Tenders should be broadly within the indicative price range of £20,000 to £25,000 per year.

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage – Any candidate may submit a tender.

4.2 Reference number attributed to the notice by the contracting authority

CHX/MagComms/2013/5/RF

4.3 Time Limits

a) Time-limit for obtaining documentation 28-06-2013

b) Time-limit for receipt of completed tenders
28-06-2013 Time 12:00

c) Estimated award date 26-07-2013

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

5 Other Information

5.1 Additional Information

(SC Ref:263955)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

Conditions of Contract for the Provision of Services

Open invite to tender

5.3 Publication date of this notice

30-04-2013

SF 51a