Counselling Services Tender – Personal Support Sessions

Counselling Services Tender – Personal Support Sessions

A 4 year contract with no option to extend, for national or regional (eg North, Midlands and Wales, South) provision to various MoJ locations including but not exclusively NOMS (Prisons) throughout England and Wales.

United Kingdom-Wakefield: Counselling services

2013/S 170-294858

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

MoJ Procurement
Unit 8/9, Fryersway, Silkwood Park, Ossett
Contact point(s): procurement.corporateservices@noms.gsi.gov.uk
For the attention of: Fiona Barton
WF5 9TJ Wakefield
UNITED KINGDOM
Telephone: +44 1924205730
E-mail: fiona.barton@noms.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/ministry-of-justice

Address of the buyer profile: https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
Public order and safety
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Personal Support Sessions.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: A 4 year contract with no option to extend, for national or regional (eg North, Midlands& Wales, South) provision to various MoJ locations including but not exclusively NOMS (Prisons) throughout England and Wales.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Prisons offer a variety of accredited programmes for offenders and these vary in intensity and length.
Provision of sessions offering Personal Support to facilitators of these programmes is required on an ongoing basis. The sessions aim to reduce the adverse effects of working with offenders. The themes
covered must focus on delivery of accredited programmes and should aim to encourage healthy coping strategies for managing stress and personal impact.
II.1.6)Common procurement vocabulary (CPV)

85312320, 85121270

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 600 000 and 1 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Northern Region

1)Short description

To cover all NOMS sites in the NE, NW and Yorkshire and Humberside areas.
2)Common procurement vocabulary (CPV)

85312320, 85121270

3)Quantity or scope

To offer coverage for approx 32 sites in the north region requiring approx 1 650 sessions. Numbers are not guaranteed.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Midlands Region

1)Short description

To cover all NOMS sites in the East and West Midlands region and Wales.
2)Common procurement vocabulary (CPV)

85312320, 85121270

3)Quantity or scope

To offer coverage for approx 25 sites in the Midlands and Wales region requiring approx 475 sessions. Numbers are not guranteed.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: South Region

1)Short description

To cover all NOMS sites in the SW, SE, London and the East of England. Also to include approx 50 annual assessment sessions for the Prison and Probation Ombudsman to be held in London.
2)Common procurement vocabulary (CPV)

85312320, 85121270

3)Quantity or scope

To offer coverage for approx 52 sites in the South and East of England requiring approx 1305 sessions. Numbers are not guranteed.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Contracting Authority if
considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the framework agreement.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Participants will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing
Title II,ChapterVII, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an RFP.
The RFP can be accessed by using the instructions detailed in VI.3 Additional Information.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: Participants will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing
Title II,ChapterVII, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an RFP.
The RFP can be accessed by using the instructions detailed in VI.3 Additional Information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

3175-1-HR Personnel Services-N-RFP
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

of 10.7.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

1. Registration
The Ministry of Justice will be performing events through its eSourcing Portal. The eSourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Requests for Information, Requests for Quotes, or Requests for Proposals via the internet rather than in paper form (where they have been invited to respond).
If your company has already expressed an interest in this project from publication of the PIN you do not have to contact us again as you will automatically be sent the joining instructions.
To express an interest in this event please send an email to: fiona.barton@noms.gsi.gov.uk stating:

Company Name
Your Name
Contact email
Sourcing Reference Number: eg. 3175-1-HR Personnel Services-N-RFP
The buyer will then contact you with the registration process if you are not already registered on the Ministry of Justice eSourcing portal.
2. Transparency
HM Government requires that tender documentation issued by overnment departments for contracts with a value exceeding GBP 10,000 over the life of the contract are published online (http://

www.contractsfinder.businesslink.gov.uk) for the general public. The resulting contract shall also be published.

The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.
Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000. http://

www.justice.gov.uk/guidance/docs/foi-exemption-s43.pdf

The prescribed grounds for redaction are:
(a) national security;
(b) personal data;
(c) information protected by intellectual property law;
(d) information which it is not in the public interest to disclose (following the tests under the Freedom of
Information Act 2000)
(e) third party confidential information;
(f) IT security; or
(g) prevention of fraud.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.9.2013