Courier Services Government Procurement Service
Government courier services.
UK-Liverpool: courier services
2012/S 82-134606
Prior information notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Government Procurement Service
9th Floor, The Capital, Old Hall Street
Contact point(s): Mike Kellythorn / Ken Webster
L3 9PP Liverpool
UNITED KINGDOM
Telephone: +44 1618270384
E-mail: michael.kellythorn@hmrc.gsi.gov.uk
Internet address(es):
General address of the contracting authority: www.buyingsolutions.gov.uk
Address of the buyer profile: https://gpsesourcing.cabinetoffice.uk
Further information can be obtained from: HM Revenue & Customs
Commercial Directorate, 5W Ralli Quays, 3 Stanley Street
Contact point(s): Mike Kellythorn / Ken Webster
M60 9LA Salford
UNITED KINGDOM
Telephone: +44 1618270384
E-mail: michael.kellythorn@hmrc.gsi.gov.uk
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
HM Revenue & Customs
5W Ralli Quays, 3 Stanley Street
M60 9LA Salford
UNITED KINGDOM
Section II.B: Object of the contract (Supplies or services)
II.1)Title attributed to the contract by the contracting authority:
Government courier services.
II.2)Type of contract and place of delivery or of performance
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code UK
NUTS code UK
II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
The purpose of this Prior Information Notice (PIN) is:
(a) To give advance notice that HM Revenue & Customs (HMRC), acting on behalf of Government Procurement Service (GPS) (the Client), are considering undertaking a tendering exercise to set up framework agreements in respect of National and Regional Courier Services;
(b) To request information from the marketplace and potential users of the contract relating to the type of services that may be required; and
(c) To allow potential tenderers to register for the upcoming supplier event by completing an online questionnaire.
The Requirement:
In respect of the requirement initial indications are that the services required will be broken down into framework lots including, but may not necessarily be restricted to, the following courier services: same day collection & delivery (ad hoc and scheduled); next day collection & delivery (ad hoc and scheduled); international collection & delivery, carriage of hazardous good; secure collection & delivery of cash; secure collection & delivery of valuable goods; secure transit of seized goods; bespoke services; mail screening services and regional services (including a network across the westminster estate).
Consideration is being given as to whether the requirements will be best serviced by:
— A framework with one contractor per lot,
— A framework with three or more contractors per lot,
— A managed service provider across all lots; or
— A combination of any of the above.
The arrangement will have a maximum duration of 4 years and will replace the current GPS Courier Services contract (RM465).
GPS in its role as the central body for public sector procurement means this framework will be enabled for potential use by other Government Departments, Executive Agencies, Non-Departmental Public Bodies and the Wider Public Sector. Any ‘Client Organisations’ who, on reading this notice, may wish to make use of the framework at the outset, should contact the Contracting Authority (as per Section I.1 above) to ensure that their requirements are accurately reflected in any resulting Competitive Contract Notice and the tender documents.
Online questionnaire.
Any organisation (tenderers) wishing to provide details of the types of services that they may be able to provide in respect of the outline requirement referred to above, and thereby assist in the development of the Client’s market place knowledge and/or register for the upcoming supplier event (11.6.2012, Manchester), can do so by completing an online questionnaire. The Client would particularly be interested in suggestions on how the specification can be developed to actively encourage the use of organisations in the Small and Medium Enterprise (SME) size range.
To obtain access to the online questionnaire, please send an email entitled “Government Courier Services” to “e.procurement@hmrc.gsi.gov.uk” containing the following information: organisation name; contact name; contact email address; and contact telephone number. Respondents will then receive by return an email notification providing password access to the online questionnaire – the deadline for completion of the questionnaire 31.5.2012). Please note:
(a) That non-completion of the online questionnaire will not disqualify organisations from participating in any future related tendering exercise and
(b) That completion of the online questionnaire will not remove the need to respond to and fully comply with any future related Competitive Contract Notice.
Subject to finalising the scope of the requirement and obtaining approval to proceed, it is intended that the tendering exercises will be conducted under a Part A “Open” award procedure, with the relevant Contract Notice expected to be published in OJEU in July 2012. Tenderers will be required to provide their Tender response electronically using the HMRC eSourcing system, which utilises a web based portal. Further details about the eSourcing system can be found in the Suppliers Guide for Selling to HM Revenue & Customs (HMRC) using the following link: http://www.hmrc.gov.uk/about/supplying.htm.
Interested parties may want to familiarise themselves with the content of the Suppliers Guide, which includes training on the use of the eSourcing system. Further details of the requirement will be provided in due course in any future Contract Notice and Tender documentation.
(a) To give advance notice that HM Revenue & Customs (HMRC), acting on behalf of Government Procurement Service (GPS) (the Client), are considering undertaking a tendering exercise to set up framework agreements in respect of National and Regional Courier Services;
(b) To request information from the marketplace and potential users of the contract relating to the type of services that may be required; and
(c) To allow potential tenderers to register for the upcoming supplier event by completing an online questionnaire.
The Requirement:
In respect of the requirement initial indications are that the services required will be broken down into framework lots including, but may not necessarily be restricted to, the following courier services: same day collection & delivery (ad hoc and scheduled); next day collection & delivery (ad hoc and scheduled); international collection & delivery, carriage of hazardous good; secure collection & delivery of cash; secure collection & delivery of valuable goods; secure transit of seized goods; bespoke services; mail screening services and regional services (including a network across the westminster estate).
Consideration is being given as to whether the requirements will be best serviced by:
— A framework with one contractor per lot,
— A framework with three or more contractors per lot,
— A managed service provider across all lots; or
— A combination of any of the above.
The arrangement will have a maximum duration of 4 years and will replace the current GPS Courier Services contract (RM465).
GPS in its role as the central body for public sector procurement means this framework will be enabled for potential use by other Government Departments, Executive Agencies, Non-Departmental Public Bodies and the Wider Public Sector. Any ‘Client Organisations’ who, on reading this notice, may wish to make use of the framework at the outset, should contact the Contracting Authority (as per Section I.1 above) to ensure that their requirements are accurately reflected in any resulting Competitive Contract Notice and the tender documents.
Online questionnaire.
Any organisation (tenderers) wishing to provide details of the types of services that they may be able to provide in respect of the outline requirement referred to above, and thereby assist in the development of the Client’s market place knowledge and/or register for the upcoming supplier event (11.6.2012, Manchester), can do so by completing an online questionnaire. The Client would particularly be interested in suggestions on how the specification can be developed to actively encourage the use of organisations in the Small and Medium Enterprise (SME) size range.
To obtain access to the online questionnaire, please send an email entitled “Government Courier Services” to “e.procurement@hmrc.gsi.gov.uk” containing the following information: organisation name; contact name; contact email address; and contact telephone number. Respondents will then receive by return an email notification providing password access to the online questionnaire – the deadline for completion of the questionnaire 31.5.2012). Please note:
(a) That non-completion of the online questionnaire will not disqualify organisations from participating in any future related tendering exercise and
(b) That completion of the online questionnaire will not remove the need to respond to and fully comply with any future related Competitive Contract Notice.
Subject to finalising the scope of the requirement and obtaining approval to proceed, it is intended that the tendering exercises will be conducted under a Part A “Open” award procedure, with the relevant Contract Notice expected to be published in OJEU in July 2012. Tenderers will be required to provide their Tender response electronically using the HMRC eSourcing system, which utilises a web based portal. Further details about the eSourcing system can be found in the Suppliers Guide for Selling to HM Revenue & Customs (HMRC) using the following link: http://www.hmrc.gov.uk/about/supplying.htm.
Interested parties may want to familiarise themselves with the content of the Suppliers Guide, which includes training on the use of the eSourcing system. Further details of the requirement will be provided in due course in any future Contract Notice and Tender documentation.
II.5)Common procurement vocabulary (CPV)
64120000, 64121000, 60161000, 64100000, 64110000
II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Full details regarding legal, economic, financial and technical information to be provided at the tender stage will be detailed in the Contract Notice and/or in the tender documentation. Potential tenderers should be aware, however, that they may be required to forward the following information:
(a) A copy of the most recent audited accounts covering the tenderer’s last two years of trading (or for the period that is available if trading for less than two years) or
(b) For the most recent full year of trading, where this information is not available in audited form, a copy of the draft or unaudited financial accounts or equivalent information showing the tenderer’s turnover, profit and loss and cash flow position and an end period balance sheet or, where this cannot be provided, a statement signed by the finance director or similar responsible person detailing any major changes in the current financial position since the date of the latest audited accounts provided.
(a) A copy of the most recent audited accounts covering the tenderer’s last two years of trading (or for the period that is available if trading for less than two years) or
(b) For the most recent full year of trading, where this information is not available in audited form, a copy of the draft or unaudited financial accounts or equivalent information showing the tenderer’s turnover, profit and loss and cash flow position and an end period balance sheet or, where this cannot be provided, a statement signed by the finance director or similar responsible person detailing any major changes in the current financial position since the date of the latest audited accounts provided.
III.2)Conditions for participation
III.2.1)Information about reserved contracts
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
GO Reference: GO-2012424-PRO-3877113.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:24.4.2012