Courier Services Tender

Courier Services Tender

Queen Victoria Hospital NHS Foundation Trust has a requirement for a courier service for the conveyance of bloods and light goods both on a routine basis and as and when required.

United Kingdom-East Grinstead: Courier services

2014/S 065-111264

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Queen Victoria Hospital NHS Foundation Trust
Holtye Road
Contact point(s): Procurement and Supplies Manager
For the attention of: Caroline Archer
RH19 3DZ East Grinstead
Telephone: +44 1342414486

Internet address(es):

General address of the contracting authority:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Courier Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Courier services. Queen Victoria Hospital NHS Foundation Trust has a requirement for a courier service for the conveyance of bloods and light goods both on a routine basis and as and when required. Light goods include medical records and other documents and medical/pathological specimens, which have a limited life and must be conveyed in special containers. This will include travel both within and outside the District Boundary.
The range of items usually transported, as well as any patient or staff, are as follows:-
— mail (case notes, x-rays, CT scan films, medical records);
— specimens;
— medical equipment;
— goods from pharmacy;
—- liquefied gases;
The list is only indicative of the types of items which need transportation and may be subject to variation or change.
Currently blood runs are carried out 3 times a day at a scheduled time, 7 days a week.
Ad-hocs vary on a monthly basis but can be up to around 70 journeys per month.
Health records vary on a monthly basis but can be up to around 70 journeys a month.
The Contractor will be required to provide a 24 hour service daily, every day during the contract period (Sundays and Bank Holidays included), and the service provided must be promptly executed. Vehicles must be available day and night to provide the service to the Trusts as required.
The Contractor will be expected to meet quality standards based upon the response times defined within the tender documentation.
The proposed contract will commence on the 1st July 2014 and run for a period of 3 years.
There is a Pre-Qualification Questionnaire for this opportunity. On completion of this questionnaire bidders will be short-listed and those who are successful will be invited to tender where a full specification will be made available.
Tenders will be evaluated on Quality 60 %, Commercial 40 %. Full details of the evaluation criteria will be in the tender documentation.
Please complete the PQQ on the Delta system. The deadline for PQQ submission is 12 noon 28th April 2014.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2014328-PRO-5565957

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.3.2014