Creative Digital Film and Media Equipment Preferred Supplier List

Creative Digital Film and Media Equipment Preferred Supplier List

This tender aims to achieve a preferred supplier list, from whom the University can purchase Creative Digital Film and Media equipment.

United Kingdom-Chichester: Office and computing machinery, equipment and supplies except furniture and software packages

2017/S 140-287290

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Chichester
College Lane
Po19 6PE
United Kingdom
Contact person: Rod Matthews
Telephone: +44 1243816000
NUTS code: UKJ2
Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Other type: university

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Creative Digital Film and Media Supply.

Reference number: ITS P REF- 0006

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This tender aims to achieve a preferred supplier list, from whom the University can purchase Creative Digital Film and Media equipment, including at levels above EU procurement thresholds. It first essential that the organisations that can be appointed as preferred suppliers meet the University’s pre-qualification criteria. For those who are subsequently invited to Tender, the University’s requirements have been broadly broken down into the following categories;

? Professional Audio — General

? Professional Audio — AVID Approved Re-seller

? Professional Video — General

? Professional Video — AVID Approved Re-seller

? Professional Video — Broadcast PIX Approved Re-seller

? Video Post Production — General

? Video Post Production — AVID Approved Re-seller.

During the tendering phase, qualified organisations will be asked to give prevailing prices to a number of Lots.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ2

II.2.4)Description of the procurement:

See ITT Document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is potential for an up to 2 year extension of the preferred supplier status.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 15
Objective criteria for choosing the limited number of candidates:

Subject to PQQ criteria.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/08/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/08/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/12/2017
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Deputy Vice Chancellor (SE)
University of Chichester, College Lane
P019 6PE
United Kingdom
Telephone: +44 1243816000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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