Creative People and Places research scoping

Creative People and Places research scoping

We are looking to commission a scoping research project to inform the
overarching Creative People and Places research and evaluation programme.

Reference number: ACE-2011-017
Deadline date: 04/01/2012
This deadline is for… Receipt of tender proposals
Contract value: £50,000 – £75,000
Location where the contract is to be carried out: London and across
Is this suitable for smaller suppliers? Yes
Is this contract suitable for a voluntary, community and social enterprise
organisations? No
Name of the buying organisation: Arts Council England

We are looking to commission a scoping research project to inform the
overarching Creative People and Places research and evaluation programme. This
initial research project will represent phase one of the research and evaluation
programme. We require an organisation or individual to: Design an evaluation
methodology This will include a research and evaluation framework for the
Creative people and places programme. The methodology should set out:

1. Given
our current definitions of what arts is, how can these definitions remain
flexible enough to capture the diversity of how communities engage in arts and
culture where they live?

2. How we should measure engagement in the arts through
the course of each intervention (setting out methodology for quantitative or
qualitative research, or a combination of both).

3. Suggested measures we might
use to assess the quality and depth of experience for the public, including the
quality of the arts and process used to create it.

4. How we will measure impact
over 3, 6 and 10 years.

5. Options for identifying ‘harbingers of change’ that
indicate that communities and individuals are likely to engage in the arts in

6. Options for identifying indicators to measure impact of the programme
on the communities and individuals to determine changes over the life of the

. A rationale and methodology for using control areas.

Suggested ways to document what methods, techniques, arts and creative
activities and so on are being used or commissioned whilst the programme is
being delivered.

9. With 8. in mind, suggest ongoing ways to assess what is and
is not working while the programme is being delivered. Set out a practical
approach to mapping existing community networks and infrastructure This should:

10. Suggest a practical approach to mapping arts and cultural engagement
opportunities in the chosen place. The map will need to include:

• the physical
infrastructure for the arts and culture
• what partnerships, community groups
and networks already exist in the places
• current or recent community
consultation and involvement initiatives, including volunteering, led for
example by local authorities and others in the chosen places

11. Suggest ways to
understand and measure the communities’ awareness of opportunities to engage in
the arts. What do people in the places understand about what is on offer in
terms of arts and culture? Guidance needs for successful applicants

12. Produce
a draft guidance pack for successful applicants setting out what the consortia
will need to have in place to participate in the research and evaluation
programme. This will include setting out what qualitative and quantitative data
the chosen places will need to collect to co-operate with the national
evaluation framework. Responses to these requirements should:

• Be in the form
of practical and deliverable methods and tools rather than purely theoretical
perspectives on the research questions.
• Include proposals for how each of the
outputs will look from the perspective of a) policy makers e.g. the Arts Council
etc and b) the delivery partnerships on the ground.
• Take account of existing
methods of measuring and classifying arts attendance and participation e.g.
Taking Part Survey, Arts Council Audiences Insight

Contract type: Services – Unspecified
Is it a framework agreement? No
Is this contract related to a programme of funding? No
Contract will be awarded based on: Most economically advantageous tender in
terms of: The criteria stated in the contract documents

Estimated length of contract: 5 Months
Contact name Meli Hatzihrysidis
Address 14 Great Peter Street, London, SW1P 3NQ
Telephone 02079736480
Extension number:

If you wish to apply to be awarded our contract for Creative People and Places
research scoping, you need to review our ITT document and supplier appraisal
form and then submit your completed proposals and form. To download and submit
your completed tender and appraisal form, please follow the instructions below.
Downloading the ITT & appraisal form

• Go to and click
on the ‘Register’ link. If you have already registered with Delta previously,
please log on using your existing username and password and click on the
‘Responses Manager’ tab to collect the PQQ document.
• Register your company
details and enter the following Tender Access Code (TAC) KF5F2KXG69 at the
bottom of the registration page.
• You will be issued with a username and
password – this will be sent to the email address you provided. • Go back to, login using your username and password and then click
on the ‘Responses Manager’ tab to see the ‘Creative People and Places research
scoping’ link.
• Click on the ‘Creative People and Places research scoping’ link
to view the ITT document.
• Click on the ‘Collect ITT documents’ tab and
download the ITT document and appraisal form and save it to your computer. If
you are experiencing any problems accessing this online PQQ document, please
contact the Delta helpdesk @ or call 0845 270 7050
for further assistance. If you have registered and have forgotten your username
and password, please click on the ‘forgotten password’ link on Please download the ITT document and respond as per the
instructions detailed above. You must complete and submit your tender
response/proposal electronically into the secure document exchange by the due
date of Wednesday 4th January 2012 at 12:00 hrs. We will only accept responses
submitted via the secure electronic document exchange. We will not accept any
responses submitted by any other method including email. Any tender delivered
after the closing date and time for any reason may be discounted.