Section I: Contracting authority
I.1)Name, addresses and contact point(s)
London Borough of Lewisham
3rd Floor, Lewisham Town Hall, Catford Road
For the attention of: Mike Lewis
SE6 4RU London
Telephone: +44 2083146975
Fax: +44 2083143092
General address of the contracting authority: www.lewisham.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Cremator Replacement and Mercury Abatement Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Hither Green Crematorium.
NUTS code UKI12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Hither Green Crematorium upgrade project (replacement of existing cremators & installation of compatible mercury abatement equipment) and the provision for maintenance of the above.
II.1.6)Common procurement vocabulary (CPV)
42350000, 45215000, 45259300, 45259000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
At the site, the following is required:
The demolition & removal from site of existing cremation equipment which comprises 1 no. Crawford C1000-42 cremator, 2 no Evans 300/2 cremators, controls, associated flues & controls, and ash-processing equipment.
The maintenance contract should cover all costs (including period replacement of hearths and refractory linings as required and also include the supply, removal and disposal of all/ any materials required for the proposed mercury abatement process.
The supply & installation of 2 no. new cremators, each with the facility to cremate a coffin of up to 41” wide, accompanying mercury abatement plant (to comply with Government Directive PG 5/2(12) or subsequent legislation at the time of delivery & installation.
In addition, new compatible ash-processing equipment will also be required.
The successful supplier will also be required to enter into a contract for the maintenance of the new cremator and mercury abatement plant, together with the other ancillary equipment listed above, for a period of 10 years following successful commissioning.
Estimated value excluding VAT:
Range: between 800 000,00 and 850 000,00 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 3.7.2012. Completion 30.4.2014
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
It is anticipated that the contractor will be required to obtain and maintain a performance bond for the duration of the contract. The value of the bond will be x% of the value of the work awarded.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 7.5.2012
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Designated Authorised council officers.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
It is anticipated that construction work (which will be undertaken by others) in liaison with the appointed supplier of the new cremators and associated abatement equipment will commence in early 2013 and that the above equipment be required to be installed on site during the summer of 2013. It is a requirement for all works at the crematorium to be completed and the site operational before 1st August 2013 at the latest.
An all inclusive maintenance agreement is required for a period of 10 years following the successful installation and commissioning of the equipment as noted in this document.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 of the Public Contracts REgulations 2006 the London Borough of Lewisham will incorporate a minium ten (ten) calendar days standstill period starting from the date when the award notification is dispatched to bidders. This period allows unsuccessful bidders to seek further de-briefing from the Borough before the contract is entered ino. Applicants have until midnight of the second working day of the standstill period for their requests to reach the Borough. A response to such a request must be provided to the bidder by a minimum of three (3) working days before the expiry of the standstill period.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: