Criminal Justice Data Sharing - Government Online

Police Service Northern Ireland Criminal Justice Data Sharing

Design, development, implementation and long term support of a new CJDS system.

United Kingdom-Belfast: Software package and information systems

2016/S 055-092084

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Police Service of Northern Ireland
Lisnasharragh, 42 Montgomery Road
Contact point(s): ICT Procurement, ICT.CPD@dfpni.gov.uk UKN
BT6 9LD Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DOJ — PSNI — Criminal Justice Data Sharing.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Police Service of Northern Ireland (PSNI) is seeking to commission the design, development, implementation and long term support of a new CJDS system. The CJDS system is in line with the PSNI strategic goals for digital services and is designed to serve the public in creating more effective flexible cost effective solutions. Delivery on this commitment to the community relies upon a close working relationship with Criminal Justice organisations in Northern Ireland and across the wider UK. The close relationship between Criminal Justice Organisations (CJO) is critical to PSNI and is partly delivered through a data sharing system.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000, 48600000, 48610000, 48750000, 72000000, 72300000, 72500000, 72512000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will start on the Contract Commencement Date and will run for an initial period of 6 ½ years plus 3 optional extension periods consisting of 2 x 2 years plus a further 1 year i.e. 6 ½ +2+2+1. Please note the initial contract period of 6 ½ years is to allow for a period of development of 1 ½ years with support of 5 years following service commencement.
All optional extensions will be subject to review and satisfactory performance assessment by the PSNI.
Support and maintenance of the BPS, NPS and NDE system’s will commence no later than 3 months following the contract commencement date.
In addition further services may be required to facilitate system upgrades and accommodate the integration of or interfacing with other systems.
Estimated value excluding VAT:
Range: between 7 000 000 and 15 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will start on the Contract Commencement Date and will run for an initial period of 6 ½ years plus 3 optional extension periods consisting of 2 x 2 years plus a further 1 year i.e. 6 ½ +2+2+1. Please note the initial contract period of 6 ½ years is to allow for a period of development of 1 ½ years with support of 5 years following service commencement.
All optional extensions will be subject to review and satisfactory performance assessment by the PSNI.
Support and maintenance of the BPS, NPS and NDE system’s will commence no later than 3 months following the contract commencement date.
In addition further services may be required to facilitate system upgrades and accommodate the integration of or interfacing with other systems.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 78 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per Tender Documentation.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Tenderer must have experience of delivering a bespoke message based inter-agency data sharing solution within a secure (IL4) government environment.
As per Tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Key personnel — experience [KP01 — KP04]. Weighting 10

2. Price. Weighting 90

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

223198

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.4.2016 – 15:00

IV.3.4)Time limit for receipt of tenders or requests to participate

25.4.2016 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 25.4.2016
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: CPD ICT Procurement Staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract will not be divided into Lots as the Authority requires a single contractor (or consortia) to manage the entire Service.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.3.2016