Crown Commercial Service Office Supplies Framework

Crown Commercial Service Office Supplies Framework

Crown Commercial Service is seeking to establish a framework contract with suppliers for the provision of office stationery supplies and electronic office supplies.

United Kingdom-Liverpool: Office and computing machinery, equipment and supplies except furniture and software packages

2019/S 224-548967

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Crown Commercial Service
Postal address: The Capital Building, Old Hall Street
Town: Liverpool
NUTS code: UK
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 345102222

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://crowncommercialservice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://crowncommercialservice.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://crowncommercialservice.bravosolution.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Office Supplies Framework

Reference number: RM6059

II.1.2)Main CPV code

30000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Crown Commercial Service (CCS) is seeking to establish a framework contract with suppliers for the provision of office stationery supplies and electronic office supplies.

The new framework contract will replace the existing RM3723 Crown Office supplies and RM3703 office supplies for the wider public sector.

The supplier shall be required to provide the deliverables (e.g.good and services) to all public sector organisations throughout the UK which includes England, Northern Ireland, Scotland, and Wales.

The framework agreement will consist of the following lots:

Lot 1: Office Stationery and Electronic Office Supplies – Direct Award Single Supplier;

Lot 2: Office and Electronic Office Supplies – Multi Supplier Lot;

Lot 3: Electronic Office Supplies – Direct Award Single Supplier.

The framework will be established for 24 months with the option to extend for up to 2 further periods of 12 months.

The full specification is set out in framework Schedule 1 (Specification), in the ITT.

II.1.5)Estimated total value

Value excluding VAT: 355 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

CCS will award places on individual lots or a combination of lots 1 and 2 or 2 and 3. Bidders will not be awarded the framework contract on both Lots 1 and 3. If bidding for Lot 1 and 3, bidders have to inform CCS at selection of their preference should they be successful on both lots. Please refer to the invitation to tender documentation for further information on this.

II.2)Description

II.2.1)Title:

Office Stationery and Electronic Office Supplies

Lot No: 1

II.2.2)Additional CPV code(s)

22111000
22830000
22832000
30000000
30100000
30125100
30125110
30125120
30190000
30192113
30192700
30197000
30197600
30197642
30197643
30199000
30199230
30199710
30230000
30234000
30237200
33141623
37800000
38112100
38650000
39113700
39130000
39162000
39162110
39220000
39800000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 1 is for the provision of office stationery and electronic office supplies.

Lot 1 will be awarded to a single supplier as a result of the eAuction as documented in the ITT. This lot is for direct award.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: N/A
Price – Weighting: 100

II.2.6)Estimated value

Value excluding VAT: 130 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

CCS will conduct an eAuction for Lot 1. CCS reserves the right to not perform an eAuction and to revert to a sealed bid price evaluation, where the lowest price will be awarded maximum price score.

The framework will be established for 24 months with the option to extend for up to 2 further periods of 12 months.

II.2)Description

II.2.1)Title:

Office and Electronic Office Supplies

Lot No: 2

II.2.2)Additional CPV code(s)

22111000
22830000
22832000
30000000
30100000
30125100
30125110
30125120
30190000
30192113
30192700
30197000
30197600
30197642
30197643
30199000
30199230
30199710
30230000
30234000
30237200
33141623
37800000
38112100
38650000
39113700
39130000
39162000
39162110
39220000
39800000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 2 is for the provision of office and electronic office supplies.

This lot will be enabled for buyers via both a further competition and a direct award process.

Lot 2 will be a multiple supplier lot and it is envisage that a framework contract will be awarded to 20 suppliers for this lot.

The maximum number of bidders for this lot may increase where 2 or more bidders have tied scores in last position. We also reserve the right to award a framework to any bidder whose final score is within 1 % of the last position for each lot. The last position for lot 2 is 20th position.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 170 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The framework will be established for 24 months with the option to extend for up to 2 further periods of 12 months.

II.2)Description

II.2.1)Title:

Electronic Office Supplies

Lot No: 3

II.2.2)Additional CPV code(s)

22111000
22830000
22832000
30000000
30100000
30125100
30125110
30125120
30190000
30192113
30192700
30197000
30197600
30197642
30197643
30199000
30199230
30199710
30230000
30234000
30237200
33141623
37800000
38112100
38650000
39113700
39130000
39162000
39162110
39220000
39800000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 3 is for the provision electronic office supplies

Lot 3 will be awarded to a single supplier as a result of the eAuction as documented in the ITT. This lot is for direct award.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: N/A
Price – Weighting: 100

II.2.6)Estimated value

Value excluding VAT: 55 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

CCS will conduct an eAuction for Lot 3. CCS reserves the right to not perform an eAuction and to revert to a sealed bid price evaluation, where the lowest price will be awarded maximum price score.

The framework will be established for 24 months with the option to extend for up to 2 further periods of 12 months.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an Invitation to Tender (ITT) registering for access.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

An electronic auction will be used for Lot 1 and Lot 3 at the framework level.

An electronic auction will not be used for Lot 2 at framework level. However, buyers reserve the right to use an electronic auction at the call-off stage.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 150-368869

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/12/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/12/2019
Local time: 15:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The value provided in Section II.1.5) is only an estimate. We cannot guarantee to suppliers any business through this framework contract.

As part of this contract notice the following documents can be accessed at:

https://www.contractsfinder.service.gov.uk/Notice/aa9370e9-cde5-40d9-841c-a89a392f805e

1) Contract notice transparency information for the agreement;

2) Contract notice authorised customer list;

3) Rights reserved for CCS framework.

CCS considers the transfer of undertakings (protection of employment) Regulations 2006 will not apply at framework level. We encourage bidders to take their own advice on whether TUPE is likely to apply, in particular circumstances of the call-off contract, and carry out due diligence accordingly.

On 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at:

https://www.gov.uk/government/publications/government-security-classifications

Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.To participate in this procurement, bidders must be

Able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement registering for access:

This procurement will be managed electronically via the BravoSolution eSourcing tool. This will be the route for sharing all information and communicating with potential providers. If you have recently registered on the BravoSolution portal for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal.

To register, you will need to:

1) Go to the URL: https://crowncommercialservice.bravosolution.co.uk;

2) Select the link ‘I am a new supplier user’;

3) Read and agree to the portal user agreement;

4) Complete the registration form, providing information including:

— the full legal name of your organisation,

— your company registration number,

— tour DUNS number — a unique nine-digit number provided to organisations free of charge by Dun&Bradstreet,

— user and contact details.

Once you have registered on the BravoSolution eSourcing tool, you will be able to express your interest in this specific procurement. Your registered user will receive a notification email to alert them once this has been done.

Note: If you require additional users from your organisation to see the invitation to tender ITT, do not repeat the above process as this will create a new separate organisation account; instead the registered user can add additional users to the existing supplier organisation account via ‘User Management’ >‘Manage Users’ > ‘Users’ > ‘Create’

Expressing an interest:

To express your interest in this procurement:

1) Login to the BravoSolution eSourcing Suite portal: https://crowncommercialservice.bravosolution.co.uk

2) On the dashboard select the link ITTs Open to All Suppliers.

3) On the ‘ITTs Open to All Suppliers’ webpage you will see one or more procurements listed, click on the procurement name you wish to access;

4) Click on express Interest at the top of the next screen;

5) You can now access the published documents in the BravoSolution portal.

For assistance please contact the eSourcing Help-desk operated by BravoSolution by email at

help@bravosolution.co.uk or call 0800 069 8630.

VI.4)Procedures for review

VI.4.1)Review body

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 345102222
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/11/2019