Crown Prosecution Service Visual Transciption Services Tender

Crown Prosecution Service Visual Transciption Services Tender

The Crown Prosecution Service requires the provision of transcription of visually recorded interviews of victims and witnesses, who may be children, vulnerable adults or other adults.

United Kingdom-London: Legal services

2018/S 039-085197

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Crown Prosecution Service
Rose Court, 2 Southwark Bridge Road
United Kingdom
Contact person: Hannah Betambeau
Telephone: +44 2033571799
NUTS code: UKI
Internet address(es):Main address:

I.2)Joint procurement


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: Legal Services

Section II: Object

II.1)Scope of the procurement


Visual Transciption Services (VTS)

Reference number: PR 02 2018

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Crown Prosecution Service requires the provision of transcription of visually recorded interviews of victims and witnesses, who may be children, vulnerable adults or other adults, interviewed by the police as part of a criminal investigation.

The CPS requires:

— a transcription service from visually recorded media,

— production of a transcription to be delivered to the CPS via secure email,

— maintenance of auditable records for the receipt, secure storage and return of recordings, and for recording the movements and viewing of the tapes, discs and transcribed material whenever it is in the possession of, or is created by the Service Provider.

Due to the nature of this procurement, the Service Provider must be located in the UK and hold SC Level security clearance.

II.1.5)Estimated total value

Value excluding VAT: 12 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

As outlined in procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be 2 x 12 month extension options.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 20
Objective criteria for choosing the limited number of candidates:

Candidates will be chosen based on responses to the Standard Selection Questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As outlined in the Standard Selection Questionnaire.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years: There is an extension option that may mean the duration exceeds 4 years. This is due to the sensitivity and security of this procurement.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The tender will be managed via the Bravo Solution e-tendering Portal. Interested providers will need to register at in order to gain access to the Standard Selection Questionnaire and related documentation. Once registered on the Bravo Solution system please contact Hannah Betambeau or Dave Smith at for access to this project.

VI.4)Procedures for review

VI.4.1)Review body

Rose Court, 2 Southwark Bridge Road
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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