Culture Media Tender for NHS Scotland

This is a complex technical area and changes to product will require considerable staff training and potential change to technical practise and training in technique. This award may take the additional year extension option that would take it past the 4 year point, but this will be determined during the 4th year of the framework.

United Kingdom-Edinburgh: Culture medium

2014/S 098-170961

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Common Services Agency (commonly known as NHS National Services Scotland) (“Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement – Strategic Sourcing
For the attention of: Paul Clyde
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312757728
E-mail: paul.clyde@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

Healthcare Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

All entities constituted pursuant to the National Health service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisation established pursuant to the NHS (Scotland) Act 1978).

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NP586/14 Culture Media.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: All Scottish Mainland and Island Health Boards and Special Health Boards, plus all locations of the Common Services Agency.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 3
Justification for a framework agreement, the duration of which exceeds four years: This is a complex technical area and changes to product will require considerable staff training and potential change to technical practise and training in technique. This award may take the additional year extension option that would take it past the 4 year point, but this will be determined during the 4th year of the framework.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 100 000 GBP

II.1.5)Short description of the contract or purchase(s)

Culture Media products used by Hospital Laboratories. The scope will cover Bottled Media and Pre-Poured Plates (including Chromogenics) only as two separate Lots. The framework will be available to all entities constituted pursuant to the National Health service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisation established pursuant to the NHS (Scotland) Act 1978).
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 2168 – NP586/14 – Culture Media within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

24931250

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Culture Media products used in Hospital Laboratories. This Framework is being tendered as 2 Lots:
Lot 1 – Bottled Media.
Lot 2 – Pre-Poured Plates (including Chromogenics).
The framework will be available to all entities constituted pursuant to the National Health service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisation established pursuant to the NHS (Scotland) Act 1978).
Important: This tender will be carried out using Public Contracts Scotland – Tender eSourcing portal. The site requires you to register to obtain the tender documentation. The portal website address is:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Estimated value excluding VAT: 4 100 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Authority is entitled at its sole discretion to extend the duration of the Framework Agreement by up to 24 months.
Provisional timetable for recourse to these options:
in months: 33 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Bottled Media

1)Short description

Bottled Media.

2)Common procurement vocabulary (CPV)

24931250

3)Quantity or scope

All Bottled Media.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Note – This Lot will be awarded to a maximum of three (3) Framework Participants, subject to submission of admissable bids.

Lot No: 2 Lot title: Pre-Poured Plates (including Chromogenics)

1)Short description

Pre-Poured Plates.

2)Common procurement vocabulary (CPV)

24931250

3)Quantity or scope

All Pre-Poured Plates including Chromogenic Agar plates.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Note – This Lot will be awarded to a maximum of three (3) Framework Participants, subject to submission of admissible bids.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Where the Authority considers that a parent company guarantee is required (following evaluation of any Potential Framework Participant’s financial and economic capacity) the Authority will advise such Potential Framework Participant accordingly and provide a copy of the form of parent company guarantee required. Award of a Framework Agreement to such Framework Participant will be conditional upon the parent company guarantee in the form requested at that stage by the Authority being signed by the Framework Participant’s parent company.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Contract/Tender Document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Economic operators should confirm that neither it, its Directors, nor any person(s) who has the power or representation, decision or control of the economic operator has been convicted of any of the offences detailed in Regulation 23(1) of the Public Contracts (Scotland) Regulations 2012 and that the grounds detailed in Regulation 23(4) of the Regulations do not apply to the economic operator.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic operators should confirm that neither it, its Directors, nor any person(s) who has the power or representation, decision or control of the economic operator has been convicted of any of the offences detailed in Regulation 23(1) of the Public Contracts (Scotland) Regulations 2012 and that the grounds detailed in Regulation 23(4) of the Regulations do not apply to the economic operator.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
1) Each potential Framework Participant must have and provide a copy of their current certification for either UKAS Accreditation, or equivalent which must cover the range of products tendered.
2) Each potential Framework Participant must have and provide a copy of their current certification for either ISO90001 or ISO13485, or equivalent, as well as each sub contractor or third party manufacturing site involved in the manufacture and supply of the tendered product.
3) All tendered product must be CE marked.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 80

2. Quality. Weighting 10

3. Delivery. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NP586/14

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 79-138266 of 23.4.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

3.7.2014 – 09:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 3.7.2014 – 09:00

Place:

National Procurement, Gyle Square, 1 South Gyle Crescent, Edinburgh EH12 9EB.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:303538)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.5.2014